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Notice Details

Title: Glasgow 2018 Championships - Main Overlay Provider
Published by: Glasgow City Council
Publication Date: 01/09/2017
Deadline Date: 02/10/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: Glasgow 2018 is seeking to appoint a Main Overlay provider to support the successful staging of the Glasgow 2018 European Championships.
CPV: 79952000, 92622000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412876424

E-mail: david.dougan@glasgow.gov.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Glasgow 2018 Championships - Main Overlay Provider

Reference number: GCC004380CPU

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Works

II.1.4) Short description

Glasgow 2018 is seeking to appoint a Main Overlay provider to support the successful staging of the Glasgow 2018 European Championships.

II.1.5) Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

92622000

II.2.3) Place of performance

NUTS code:

UKM82


Main site or place of performance:

UK, Glasgow

II.2.4) Description of the procurement

Glasgow 2018 European Championships is seeking to engage with an experienced supplier who can demonstrate an appropriate level of knowledge and experience, a stable history and a track record in delivering the types of services outlined below.

The supplier shall provide competent personnel with a blend of education, training, experience and knowledge to be able to provide expert advice and support which will be required as necessary throughout the period of assessments. The supplier is expected to have a range of suitable experience related to the required services in respect of constraints and requirements with the aim of delivering a successful games.

Furthermore, the Supplier should offer a flexible, creative and dynamic approach that is fully integrated with Glasgow 2018 European Championships ideals to ensure the Championships are the very best they can be.

The Scope of Services and Requirements is related to the procurement of the following:

- Tent Structures (inc HVAC, lighting, fire alarms)

- Cabins (inc special cabins)

- Containers

- Toilets and showers cabins

- Scaffoldings (platforms, bridges)

- Temp Seating (inc Commentary Tribunes)

- Exhibition equipment

- Portable Chemical Toilets

- Site Lighting

- Fences

- Trackway

- Flagpoles

- Cable Containment & cable bridges

- Furniture, Fixtures & Equipment (FF&E)

The estimated delivery dates of commodities for the various venues are around July 2018.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 9

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

not applicable

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order

to participate in the tendering process:-

There is a minimum financial requirement that affects Minimum Turnover, Trading Performance and Balance Sheet strength.

Financial requirements should be calculated on latest filed accounts with Company House.

For non-UK Companies, ratios should be calculated on information contained in most recent audited accounts.

Minimum Turnover:

Minimum Turnover to be set at GBP 5m

Trading Performance Ratio:

An overall positive outcome on pre tax profits over a 3 year period.

Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit/Turnover.

Balance Sheet strength:

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities.

Applicants who have been trading for less than the 3 years noted above must provide

evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.

The Lead Party in a Joint Venture or Consortium must comply with minimum financial requirements.

Insurances:

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to the ESPDS that the specified insurance will be obtained.


Minimum level(s) of standards required:

as above

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Please refer to Document ESPD Statements Document Main Overlay uploaded to the buyers attachment area on PCS-T.


Minimum level(s) of standards required:

Bidders must score a minimum threshold of 60% for the Technical and Professional ability question.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Key Performance Indicators applicable to the contract will be provided in the Invitation to Tender documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/09/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 29/09/2017

Local time: 12:00

Place:

UK, Glasgow

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for Quality Control, Health & Safety and Environmental Management Standards or comply with all the questions noted in ESPD Section 4D. Please refer to the 'ESPD Statements Document Main Overlay' uploaded to the buyers attachment area on PCS-T.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8590. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Menu can be located in the attachments section of PCS-T.

(SC Ref:504495)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412872000

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council ("the Council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award and conclude the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("the Regulations"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract or conclude the contract unless the proceedings are determined, discounted or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.5) Date of dispatch of this notice

30/08/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
04/09/2017 11:13Notice date(s) changed

IV.2.2) Time limit
Old date: 29/09/2017 12:00
New date: 02/10/2017 12:00

IV.2.7) Conditions for opening of tenders
Old date: 29/09/2017 12:00
New date: 02/10/2017 12:00

delay in completed ITT docs being finalised
Main Contact: david.dougan@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
291000EventsLeisure Services
680Glasgow 2018 European ChampionshipsSpecial Projects/Events

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde
140Tayside, Central & Fife

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