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Notice Details

Title: 1259 - Selkirk Flood Protection Scheme - Community Art Projects
Published by: Scottish Borders Council
Publication Date: 26/09/2016
Deadline Date: 11/11/2016
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Abstract: The Selkirk Flood Protection Scheme (the Scheme), on behalf of Scottish Borders Council (SBC), is looking to procure an artist, or artists, to create permanent pieces of public artwork within the Scheme.
Three zones have been identified together with a number of possible themes which artists may want to explore.
The artworks should have some form of permanent physical manifestation however the development of this is open to the interpretation of the artists.
Where possible, it is expected that locally sourced materials will be incorporated into the artwork.
In developing proposals, and during the eventual construction work, significant engagement with the local community is expected.
This commission will be undertaken in three distinct stages: Stage 1 – Concept Design; Stage 2 – Detailed Design; and Stage 3 – Construction / Installation.
It is expected that each of the three pieces of artwork / installations will be complete by 01 September 2017.

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Scottish Borders Council

Council Headquarters,

Newtown St Boswells

TD6 0SA

UK

Procurement & Payment Services Manager

+44 1835824000


+44 1835825150
http://www.scotborders.gov.uk

1.2

Address from which documentation may be obtained


Scottish Borders Council

Council Headquarters,

Newtown St Boswells

TD6 0SA

UK

Procurement & Payment Services Manager

+44 1835824000


+44 1835825150
http://www.scotborders.gov.uk

1.3

Completed documents must be returned to:


Scottish Borders Council

Council Headquarters,

Newtown St Boswells

TD6 0SA

UK

Procurement & Payment Services Manager

+44 1835824000


+44 1835825150
http://www.scotborders.gov.uk

2 Contract Details

2.1

Title

1259 - Selkirk Flood Protection Scheme - Community Art Projects

2.2

Description of the goods or services required

The Selkirk Flood Protection Scheme (the Scheme), on behalf of Scottish Borders Council (SBC), is looking to procure an artist, or artists, to create permanent pieces of public artwork within the Scheme.

Three zones have been identified together with a number of possible themes which artists may want to explore.

The artworks should have some form of permanent physical manifestation however the development of this is open to the interpretation of the artists.

Where possible, it is expected that locally sourced materials will be incorporated into the artwork.

In developing proposals, and during the eventual construction work, significant engagement with the local community is expected.

This commission will be undertaken in three distinct stages: Stage 1 – Concept Design; Stage 2 – Detailed Design; and Stage 3 – Construction / Installation.

It is expected that each of the three pieces of artwork / installations will be complete by 01 September 2017.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=464088.

2.3

Notice Coding and Classification

291000 Events
291100 Museums
291200 Outsourced Leisure Services
291300 Performing Arts
291400 Sport and Fitness
299999 other Leisure Services
391100 Open Spaces
391113 Open Spaces - Outsourced
170 Scotland South

2.4

Total quantity or scope of tender

This commission currently has an overall budget of approximately £105,000.

A number of local businesses and organisations are contributing to this budget. It is expected that a ‘funder’s plaque’ will be included on, or near, the artworks.

Based on the current budget it is anticipated that circa £30,000 will be allocated to each zone however proposals with an estimated cost greater or less than this amount will be considered. Artists must demonstrate an ability to secure additional funding from external sources if their proposed artwork will cost more than £30,000.

During Stage 2, each shortlisted artist will receive a single payment of £750 to develop their proposal. Any of this money remaining at the end of Stage 2 must be returned to the Scheme.

No funding is available during Stage 1.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers:

N/A

Economic and financial standing:

N/A

Technical and professional ability:

As stated in procurement documents

4 Administrative Information

4.1

Type of Procedure

Dual stage – Candidates must first pass a selection procedure before being invited to tender or negotiate.

4.2

Reference number attributed to the notice by the contracting authority

SBC/CPS/1259

4.3

Time Limits

Deadline for requests to participate
    11-11-2016  Time  12:00

Dispatch of invitations to tender
 28-11-2016

Estimated award date
 20-02-2017

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN 

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

It is expected that artists will be able to demonstrate experience in delivering this type of project. Artists should also demonstrate that they have the skills, knowledge and ability to deliver this particular project and lead the associated community engagement.

The Stage 1 review will result in up to 12 Artists (four for each zone) being asked to develop their conceptual proposals into full detailed design proposals. This review will be undertaken by members of the Scheme’s Project Board and, if it is deemed appropriate by the Project Board, other qualified individuals. Members of the local community may also be asked to contribute to this review.

(SC Ref:464088)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 12

Objective criteria for choosing the limited number of candidates:

The submissions with the highest percentages will progress to Stage 2.

5.2

Additional Documentation

1259 Stage 1 Tender - Selkirk Community Art Projects

5.3

Publication date of this notice

 26-09-2016

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
10/10/2016 11:34ADDED FILE: Selkirk Flood Protection Scheme - Community Art Project - Site Visit - Thurs 13th Oct 10am, TD7 5DR

Site Visit: Thurs 13 Oct 10am, South Bridge Street, Selkirk,TD7 5DR, procurement@scotborders.gov.uk
10/10/2016 11:41Selkirk Flood Protection Scheme - Community Art Project - Site Visit - Thursday 13th October

Dear All,

Please be advised a site visit will be held for the Selkirk Flood Protection Scheme Community Art Projects on Thursday 13th October from 10am.

Please meet at the main site compound on South Bridge Street (TD7 5DR) – see the map in attached document for directions.

This event – which is open to all interested artists - will consist of a brief presentation about the Selkirk FPS and the Community Art Projects followed by a visit to each of the three zones.

To confirm attendance please email andrew.dinnett@scotborders.gov.uk.
18/10/2016 16:38ADDED FILE: 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit Q&A's - 13.10.16

1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit Q&A's - 13.10.16
18/10/2016 16:41ADDED FILE: Selkirk Flood Protection Scheme - Community Art Project - Site Visit Q&A's - 13.10.16

ADDED FILE: Selkirk Flood Protection Scheme - Community Art Project - Site Visit Questions & Answers - 13.10.16
19/10/2016 10:16ADDED FILE: 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.16

1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.16
19/10/2016 10:26REPLACED FILE: 1259 - Selkirk Flood Protection S...ts Project - Site Visit - Presentation - 13.10.16

1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.16
20/10/2016 09:351259 - Selkirk Flood Protection Scheme Community Arts Projects - Site Visits

If you were unable to make the Site Visit that was held on 13th October 2016, and would like to arrange a site visit, please contact:

Andrew Dinnett
Project & Design Liaison Engineer
Selkirk Flood Protection Scheme

Email: andrew.dinnett@scotborders.gov.uk;
Tel: 01835826738
Mobile:07538114410

Please note Site Visits must take place by 31st October 2016.
24/10/2016 10:06Selkirk Flood Protection Scheme - Community Art Project - Site Visit - Wed 26th Oct 13:00, TD7 5DR

Dear All,

Please be advised an additional site visit will be held (for those unable to attend the previous site visit) for the Selkirk Flood Protection Scheme Community Art Projects on Wednesday 26th October from 13:00.

Please meet at the main site compound on South Bridge Street (TD7 5DR) – see the map in attached document for directions.

This event – which is open to all interested artists - will consist of a brief presentation about the Selkirk FPS and the Community Art Projects followed by a visit to each of the three zones.

To confirm attendance please email andrew.dinnett@scotborders.gov.uk.
02/11/2016 11:04ADDED FILE: 1259-Selkirk Flood Protection Scheme Community Arts Project - Additional Site Visit Q&A's - 26.10.16

1259-Selkirk Flood Protection Scheme Community Arts Project - Additional Site Visit Q&A's - 26.10.16
10/11/2016 10:12Tender Submission

It has come to our attention there are some anomalies with the requested format for tender submissions. For clarification tender submissions may be made in any of the following ways:

(i) Hard copy of the completed questionnaire with clearly labelled photographs attached or embedded into the document – sent to or handed into SBC HQ.

(ii) Hard copy of the completed questionnaire with clearly labelled photographs provided on a disc, or similar storage device – sent to or handed into SBC HQ.

(iii) Hard copy of the completed questionnaire – sent to or handed into SBC HQ. Clearly labelled photographs emailed to procurement@scotborders.gov.uk

(iv) Digital copy of the completed questionnaire with photographs embedded. Emailed to procurement@scotborders.gov.uk
(v) Digital copy of the completed questionnaire with clearly labelled photographs in digital format provided separately. Completed questionnaire and photographs emailed to procurement@scotborders.gov.uk

Please note when sending emails the maximum file size per email is 10mb. Should the total size of your files exceed 10mb please send over multiple emails to fit within the size restriction.
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
291000EventsLeisure Services
291100MuseumsLeisure Services
391100Open SpacesWorks - Construction, Repair and Maintenance
391113Open Spaces - OutsourcedWorks - Construction, Repair and Maintenance
291200Outsourced Leisure ServicesLeisure Services
291300Performing ArtsLeisure Services
291400Sport and FitnessLeisure Services
299999other Leisure ServicesLeisure Services

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Document Family

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SEP258424: 1259 - Selkirk Flood Protection Scheme - Community Art Projects
Publication Date: 26/09/2016
Deadline: 11/11/2016
Notice Type: Contract Notice
Authority name: Scottish Borders Council
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Publication Date: 07/12/2017
Notice Type: 03 Contract Award Notice (below OJEU threshold) or call off from a framework (any value)
Authority name: Scottish Borders Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
26/09/2016 1259 Stage 1 Tender - Selkirk Community Art Projects 1259 - Selkirk Flood Protection Scheme Community Arts Projects - Stage 1 Questionnaire3.16 MB0
10/10/2016 Selkirk FPS - Main Site Compound - South Bridge Street - Direction Map Site Visit: Thurs 13 Oct 10am, South Bridge Street, Selkirk,TD7 5DR, procurement@scotborders.gov.uk1.32 MB0
18/10/2016 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit Q&A's - 13.10.16 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit Q&A's - 13.10.1655.92 KB0
19/10/2016 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.16 - 1 slide per page 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.1611.52 MB0
02/11/2016 1259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit Q&A's - 26.10.16 1259-Selkirk Flood Protection Scheme Community Arts Project - Additional Site Visit Q&A's - 26.10.16220.87 KB0

Replaced Documents

CreatedNameDescriptionSize
19/10/20161259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.161259 - Selkirk Flood Protection Scheme Community Arts Project - Site Visit - Presentation - 13.10.162.08 MB

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