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Notice Details

Title: Woodland Management - Ayrshire Central Hospital
Published by: NHS Ayrshire & Arran
Publication Date: 30/10/2017
Deadline Date: 17/11/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: Felling and Thinning Woodland, Treatment of Rhododendron, Creation of new surfaced path routes,
and Installation of signage and benches.
CPV: 03452000, 45233161, 45233253, 45233340, 34928470.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

NHS Ayrshire & Arran

Ayrshire Central Hospital


KA12 8SS


Contact person: Elaine McCabe

Telephone: +44 1294323596


Fax: +44 1294323052


Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity


Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Woodland Management - Ayrshire Central Hospital

Reference number: AA1271

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Felling and Thinning Woodland, Treatment of Rhododendron, Creation of new surfaced path routes,

and Installation of signage and benches.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)





II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Irvine, Ayrshire

II.2.4) Description of the procurement

Felling and thinning woodland

Treatment of Rhododendron

Creation of new surfaced path routes

Installation of signage and benches

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 5

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Please confirm the following:

Construction Industry Scheme

CIS Tax Payers Rate (Gross, Standard or Higher rate)

Unique Tax Reference Number (UTR)


Provide your companies Constructionline registration number and attach or enclose a copy of your Constructionline certification (

III.1.2) Economic and financial standing

List and brief description of selection criteria:


Credit Check

Minimum level(s) of standards required:

Minimum Levels of Insurance

4B5.1 Employer’s (Compulsory) Liability Insurance – minimum 10M GBP

4B5.2 Public Liability Insurance – minimum 10M GBP

4B5.2 Professional Indemnity Insurance – minimum 10M GBP


NHS Ayrshire and Arran will carry out a credit check using Dun and Bradstreet to assess financial standing of bidders. Bidders are encouraged to view/check their score to ensure the information is accurate prior to submitting their bid. If a bidder does not agree with the rating they have been given, it can provide supporting evidence to demonstrate its current position and this will be taken into account when the financial standing is being assessed.

If a bidder is not listed on Dun and Bradstreet, for whatever reason, then it may be asked to submit equivalent accounts to enable the required assessment of financial standing to be carried out.

Bidders should have a Dun and Bradstreet rating of either Low, Low Moderate or Moderate to demonstrate satisfactory financial standing. If a bidder has a rating of High Moderate or High but has the backing of a parent company with a credit rating of Low, Low Moderate or Moderate, the provision of a Parent Company Guarantee prior to the award of any contract may be acceptable. If a bidder has a rating of High Moderate or High and no evidence to support a stable or improved financial standing then the bid may be rejected.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Examples of previous contracts

Health and Safety Requirements

Environmental Requirements

Minimum level(s) of standards required:

4C.1 - Minimum of 3 examples of relevant contracts in the last 5 years


Health and Safety

4D.1 The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.


The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.

Please attach or enclose copies of your letter of compliance or accreditation certificate or a copy of your policy.



4D.2 The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with

BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate,


The bidder must have the following:

a. A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 17/11/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Please provide responses to all questions in the ESPD. Please note that some questions have been removed as they are not relevant to this procurement. Please ensure you read all requirements as noted in this advertisement.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

(SC Ref:510057)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

NHS Ayrshire & Arran

Eglinton House, Ailsa Hospital, Dalmellington Road




Telephone: +44 1294323585

Fax: +44 1294323052

Internet address(es)


VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
10/11/2017 15:23Draft Contract Document

This document should be disregarded as this Contract to be carried out in accordance with the Conditions of the Standard Building Contract for Minor Works 1998 Edition (January 2004 Revision)
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391100Open SpacesWorks - Construction, Repair and Maintenance
109999other Building Construction MaterialsBuilding Construction Materials
189999other Environmental ServicesEnvironmental Services
102400SignageBuilding Construction Materials
102500TimberBuilding Construction Materials
241600Trees and ShrubsHorticultural

Delivery Locations

Delivery Locations
150Glasgow & Strathclyde

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

30/10/2017 ACH Tender Maps 1-4 Maps3.35 MB39
30/10/2017 ACH Drawing No.1-5 Drawings242.72 KB35
30/10/2017 Appendix 2 Bill of Quantities Bill of Quantities40.83 KB45
30/10/2017 ITT Invitation to Tender and Specification159.53 KB54
30/10/2017 Draft Contract Draft Contract82.44 KB29
30/10/2017 ESPD v1.9 Route 2 European Single Procurement Document127.48 KB32

Replaced Documents

There are no previous versions of these documents

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