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Notice Details

Title: Transport for Education and Social Care Requirements
Published by: Clackmannanshire Council
Publication Date: 30/10/2017
Deadline Date: Cancelled
Deadline Time:
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: Transport by Taxi or Private Hire Car to meet education and social care needs
CPV: 34115200, 34115200.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Clackmannanshire Council

Kilncraigs, Greenside Street


FK10 1EB


Contact person: Nichola Kerr

Telephone: +44 1786237511



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Transport for Education and Social Care Requirements

Reference number: 2/6/1518

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Transport by Taxi or Private Hire Car to meet education and social care needs

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

This is an opportunity for providers of Transport by Taxi or Private Hire Car to meet education and social care needs to join a established Dynamic Purchasing System (DPS)

OJEU Ref: 71089-2017 (2017/S 039-071089)

Further suppliers will be entitled to join the DPS but due to the distinct separate categories within this DPS this will take place at different times and over a different periods

Lot 1: Public Service Vehicles - Annually – 1st August 2018, 1st August 2019, 1st August 2020, 1st August 2021. Similar timescales will apply if the extension periods are taken up.

Lot 2: Taxi/Private Hire – Quarterly – this will take place on the 1st November, 1st February, 1st May and 1st August. Similar timescales will apply if the extension periods are taken up.

PLEASE NOTE: Providers that are already on the DPS do NOT need to re-apply.

In order to be part of the DPS you must complete the attached documents on this notice which will then be evaluated.

If successful you will be included in any NEW call offs if and when they are required.

All contract timescales are on the original EU tender notice OJEU Ref: 71089-2017 (2017/S 039-071089)

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/02/2018

End: 25/06/2021

This contract is subject to renewal: Yes

Description of renewals:

The Council will have the sole option to extend the contract for a potential three separate extention periods of 12 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders must hold a UK PSV Operator's Licence (or equivalent) an S22 Community Bus Permit, or a Taxi or Private Hire Car Operator's Licence before being awarded a contract under the Dynamic Purchasing System.

Following advice issued by the department for transport, no contract service may be delivered by a vehicle operating under a section 19 minibus permit after 31st December 2017.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Indicate profession:

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 35

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/01/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 19/01/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Quarterly, to invite further participation in the Dynamic Purchasing System.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Clackmannanshire Council is purchasing service contracts for transport to meet the education and social care needs of children and vulnerable adults. Most of the transport will be within Clackmannanshire, but there will also be cross-boundary requirements ranging beyond the Council area.

The minimum selection criterion for admission into the Dynamic Purchasing System is successful completion of the ESPD(S). By submitting a completed ESPD(S), Suppliers are confirming that they are able to provide the Transport Services referred to in this notice.

Individual journeys and services will be procured by means of Contract Specifications issued as Mini-competitions within the Dynamic Purchasing System These Contract Specifications may detail the requirements as a full transport service, vehicles and/or drivers/escorts or other authorised persons.

Suppliers must have the relevant licence(s) or permits at the award stage, that is, a PSV Operator's Licence, S22 Community Bus Permit or Taxi/Private Hire Car Operator's Licence (or equivalents), as well as appropriate insurances.

The award criteria may be more precisely formulated at the Mini-competition stage. Any changes will be stated in the individual Contract Specification. This may involve changes to the current 90/10 weightings and further quality criteria may be added.

Under the terms of the contracts, successful Suppliers will be required to deliver Community Benefits in support of the Council's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Clackmannanshire Council may work retrospectively with Suppliers to determine whether appropriate Community Benefits have been provided in relation to the value of the contracts made through the Dynamic Purchasing System.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:516752)

VI.4) Procedures for review

VI.4.1) Review body

Clackmannanshire Council

Kilncraigs, Greenside Street


FK10 1EB


Telephone: +44 1259450000

Fax: +44 1259452230

Internet address(es)


VI.4.4) Service from which information about the review procedure may be obtained

Clackmannanshire Council

Kilncraigs, Greenside Street


FK10 1EB


Telephone: +44 1259452017


Internet address(es)


VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
07/02/2018 14:23Notice Cancelled

This notice has been cancelled. The original deadline date of 19/01/2018 is no longer applicable.

No Award
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
361300Passenger TransportTransport
361500Taxi ServicesTransport
361510Taxi Services - Non StaffTransport

Delivery Locations

Delivery Locations
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

30/10/2017 1 - Certificates and Declarations Schedules, Certificates and Declarations Document (to be returned by Supplier)118.04 KB8
30/10/2017 Standard T&C's - Services Standard T&C's - Services October 15 v1 final176.69 KB3
30/10/2017 Sources of Support Support for Contractors and Subcontractors in the implementation of Community Benefit Clauses47.50 KB4
30/10/2017 3. Invitation to Tender Document lot 2 Feb 18 Invitation to Tender Document Feb 18166.28 KB8
30/10/2017 5. ESPD-ITT Response 2017 ESPD(S): Transport for Education and Social Care Requirements under a Dynamic Purchasing System42.16 KB5
30/10/2017 6. ESPD-ITT Response for earlier Excel versions Rewritten the macros to be compatible with the older (.xls) format and created a separate .xls file131.50 KB1
30/10/2017 8. Q&A Document 170317 Questions and Answers arising from Pre-tender briefing held on 2 and 14 March 2017339.74 KB2

Replaced Documents

There are no previous versions of these documents

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