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Notice Details

Title: CE-34-17 Burns 'an' a That Festival 2018
Published by: South Ayrshire Council
Publication Date: 13/10/2017
Deadline Date: 13/11/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: No
Abstract: South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.
CPV: 79952000, 34928470, 63515000, 31527260, 63712700, 63712710, 09310000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

South Ayrshire Council

County Buildings, Wellington Square

Ayr

KA7 1DR

UK

Contact person: Procurement

Telephone: +44 3001230900

E-mail: Procurement@south-ayrshire.gov.uk

NUTS: UKM94

Internet address(es)

Main address: http://www.south-ayrshire.gov.uk/procurement/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

CE-34-17 Burns 'an' a That Festival 2018

Reference number: 8620

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.

II.1.5) Estimated total value

Value excluding VAT: 50 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

CE-34-17 Burns 'an' a that Festival 2018 (Lot 1)

II.2.2) Additional CPV code(s)

34928470

II.2.3) Place of performance

NUTS code:

UKM94

II.2.4) Description of the procurement

South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 100%

Price / Weighting:  0%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

CE-34-17 Burns 'an' a that Festival 2018 (Lot 2)

II.2.2) Additional CPV code(s)

63515000

II.2.3) Place of performance

NUTS code:

UKM94

II.2.4) Description of the procurement

South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 20%

Price / Weighting:  80%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

CE-34-17 Burns 'an' a that Festival 2018 (Lot 3)

II.2.2) Additional CPV code(s)

31527260

II.2.3) Place of performance

NUTS code:

UKM94

II.2.4) Description of the procurement

South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 20%

Price / Weighting:  80%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 4

II.2.1) Title

CE-34-17 Burns 'an' a that Festival 2018 (Lot 4)

II.2.2) Additional CPV code(s)

63712700

63712710

II.2.3) Place of performance

NUTS code:

UKM94

II.2.4) Description of the procurement

South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 20%

Price / Weighting:  80%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 5

II.2.1) Title

CE-34-17 Burns 'an' a that Festival 2018 (Lot 5)

II.2.2) Additional CPV code(s)

09310000

II.2.3) Place of performance

NUTS code:

UKM94

II.2.4) Description of the procurement

South Ayrshire Council (the Council) is seeking to appoint a range of Service Providers to provide various elements of the Burns an` a` that Festival that will take place on Saturday 5th May 2018. The requirement shall be divided into five (5) separate Lots.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 20%

Price / Weighting:  80%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 7

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

- Lot 1: n/a

- Lot 2: n/a

- Lot 3: Tenderers must hold all relevant insurances and a Public Service License to deliver travel hire;

- Lot 4: n/a

- Lot 5: n/a

III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded Contract as indicated below for each Lot:

Insurances:

LOT 1, LOT 2, LOT 4 AND LOT 5

- Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

- Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.

LOT 3

- Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide their current Employers Liability Insurance certificate which should include name of the insurers, policy numbers, expiry date and limits for any one incident and annual aggregate caps and the excesses under the policies.

- Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Tenderers may be required to provide a copy of their current Public Liability Insurance certificate.

- Motor Vehicle Insurance = Minimum Third Party Motor Vehicle Liability in respect of any motor vehicle or plated plant used. (LOT 3 ONLY)

Documentation requested for the above insurances should include name of insurers, policy numbers, expiry date and limits of any one incident and annual aggregate caps and the excesses under the policies.

Financial Standing:

The Council will access a Credit safe report for a Tenderers organisation and use the information contained within to assist with the assessment of the Bidder’s economic and financial standing.

In the event that this analysis is unavailable or unsatisfactory the Council will request the following information below:

A copy of the organisation’s audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end.

OR

A statement of the organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format Tenderers may be required to provide an end of period balance sheet or make the response specified below.

OR

If Tenderers are unable to provide the information requested above, they may be required to provide additional information and documentation that will give the Authority the assurance that they are capable of carrying out any subsequent awarded contract. For example, a statement of their organisation's cash flow forecast for the current year and a letter from the organisation's bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

Once the Council has received and considered such financial information as is made available in line with the requirements above, the Council shall have discretion to ask Tenderers to provide either a parent company guarantee and/or a guarantee from an agreed financial institution as it considers appropriate (acting reasonably).

In the event that additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Tenderer`s will be required to provide evidence of having the necessary capacity and capability to deliver the requirements for the “Burns an a that Festival”. The below requirements will be requested at the “Request For Documentation” Stage:

Two (2) examples of the provision of similar goods/services/works may be requested and must be from within the last 3 years for goods and services and within the last 5 years of work contracts.

If Tenderers are unable to provide two (2) examples the tenderer may be required to explain why examples cannot be provided.

Tenderers may also be required to provide:

Technical Skills

A statement of the relevant professional and technical skills available within your organisation; or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant professional and technical skills required for this procurement exercise.

Technical Resources

A statement of the relevant technical resources such as the tools, plant, facilities and technical equipment available to your organisation, or where applicable, consortium members and/or named sub-contractors in relation to this procurement exercise.

Guidance

The buyer will use the information you provide to evaluate whether your organisation; consortium members and/or named sub-contractors have the relevant technical resources for this procurement exercise.

Technical Confirmation

If available, copies of completion certificates or customers' written declaration which validates the examples you have provided.

Guidance

If you cannot provide certificates or customer declarations the Authority may choose to contact customers cited directly in order to validate the experience examples you have provided without any further reference to you.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Due to the character restrictions of certain PCS notice fields, the full Contract Notice can be viewed in MS Word format within the attachments area of the PCS-Tender ITT.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 13/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 13/11/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This contract has the potential to be a recurring contract (September 2018).

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Quality Assurance/Health and Safety Requirements

Tenderers may be required to provide the following for Quality Assurance/Health and Safety Requirements:

EITHER:

Option A) If a Tenderers organisation holds a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001(or equivalent), or if a Tenderers organisation have, within the last twelve months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then a copy of the certificate may be requested.

OR,

Option B) If a Tenderers organisation has a policy for health and safety (H&S) management, then a copy of the policy may be requested.

Guidance

Organisations with less than five employees are not required by law to have a documented policy statement. The need to reduce documentary requirements on micro businesses in particular will be taken into account by buyers and the evaluation panel. Your policy should provide evidence that your organisation has a H&S policy that is endorsed by the chief executive officer and that it is regularly reviewed. The policy should be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within your organisation. Your policy should be relevant to the nature and scale of your operations and set out your company's responsibilities of health and safety management and compliance with legislation.

Subcontractor Detail

Tenderers may be required to provide details of the subcontractors they intend to use in their supply chain. Tenderers are required to complete this section as part of the ESPD.

Assessment of Employment Status

Tenderers may be asked to declare whether they intend to provide services through a Personal Service Company (PSC). From April 2017, the responsibility to pay employment taxes shifts from the PSC to public sector bodies and the Council must be aware of any successful tenderer’s detailed employment status.

For further information on determining employment status the Government has published guidance on this IR35 Legislation

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8620. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Lot 1 Only

It has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:

- Targeted recruitment and training (providing employment and training opportunities/Apprenticeships)

- SME and social enterprise development

- Community engagement

As part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.

(SC Ref:515361)

VI.4) Procedures for review

VI.4.1) Review body

South Ayrshire Council

County Buildings, Wellington Square

Ayr

KA7 1DR

UK

Telephone: +44 3001230900

E-mail: Procurement@south-ayrshire.gov.uk

Internet address(es)

URL: http://www.south-ayrshire.gov.uk/procurement/

VI.5) Date of dispatch of this notice

13/10/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: Procurement@south-ayrshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
101200ElectricalBuilding Construction Materials
371000ElectricityUtilities
231400Lighting ProductsHighway Equipment and Materials
102400SignageBuilding Construction Materials
351400Traffic ControlTraffic Management
192200TravelFacilities and Management Services
109999other Building Construction MaterialsBuilding Construction Materials
199999other Facilities and Management ServicesFacilities and Management Services
359999other Traffic ManagementTraffic Management

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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