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Notice Details

Title: Transport Data Collection Services
Published by: Transport Scotland
Publication Date: 06/10/2017
Deadline Date: 08/11/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: The services comprise of an on-going programme of national concessionary travel scheme and young persons scheme on-board entitlement card verification and service monitoring surveys. These surveys involve boarding a pre-defined sample of bus services, recording details of the service, verifying the existence of and details of travel cards of passengers claiming concessionary fares, and interviewing these passengers. The surveys also provide an opportunity to monitor the operation of on-bus hardware and the cards themselves.
CPV: 79311000, 34980000, 60000000, 60112000, 79311200, 79311300.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Transport Scotland

Buchanan House, 58 Port Dundas Road

Glasgow

G4 0HF

UK

Contact person: Debra MacLeod

Telephone: +44 1412727100

E-mail: debra.macleod@transport.gov.uk

Fax: +44 1412727272

NUTS: UKM82

Internet address(es)

Main address: http://www.transport.gov.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publicscontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

National or federal agency/office

I.5) Main activity

Other: Transport

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Transport Data Collection Services

Reference number: TS/TRBO/SER/2017/05

II.1.2) Main CPV code

79311000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The services comprise of an on-going programme of national concessionary travel scheme and young persons scheme on-board entitlement card verification and service monitoring surveys. These surveys involve boarding a pre-defined sample of bus services, recording details of the service, verifying the existence of and details of travel cards of passengers claiming concessionary fares, and interviewing these passengers. The surveys also provide an opportunity to monitor the operation of on-bus hardware and the cards themselves.

II.1.5) Estimated total value

Value excluding VAT: 780 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

34980000

60000000

60112000

79311200

79311300

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Transport Scotland on behalf of the Scottish Ministers has identified the requirement to appoint a suitably experienced economic operator (a “Contractor/ Supplier/ Consultant”) to conduct surveys for a pre-determined sample of bus services.

The economic operator is required to identify the following (including but not limited to):

- trip making;

- traffic movements;

- journey details;

- road and public transport user attitudes; and

- demographic information

These surveys will be carried out on-board various bus services at different locations.

Contractor staff must use technology and employ equipment such as scanners or tablets to allow direct transcription and download of survey data, ensuring accuracy. Data collected shall be recorded electronically on a set of pre-defined forms. An incident log is used to note any irregular activity on buses surveyed. All relevant cardholders should be interviewed.

The standard survey programme is made up of a 4 weekly selection prescribed and supplied by Transport Scotland.

It is intended that the contract will last for 3 years, with a potential of extension by a further 1 year.

Transport Scotland will manage the proposed procurement process for this contract on behalf of the Scottish Ministers. In the event of the contract award, the Contract will be entered into between the Scottish Ministers and the successful tenderer.

The Contract terms and conditions are included within the document downloads. Each selected economic operator shall be invited to submit a tender on the same contract terms.

The Contractor will be procured through a competitive tender procedure, in accordance with the open procedure as provided for in the Public Contracts (Scotland) Regulations 2015. Due to project complexity, the contract requires to be performed by a single contractor and as such shall not be divided into lots.

All relevant documentation can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk)

II.2.5) Award criteria

Criteria below:

Quality criterion: Overall Quality Weighting / Weighting: 60%

Quality criterion: Task Order Management (sub-set of Overall Quality) / Weighting: 40%

Quality criterion: Quality of Service (sub-set of Overall Quality) / Weighting: 25%

Quality criterion: Staffing (Key Team Personnel) (sub-set of Overall Quality) / Weighting: 10%

Quality criterion: Technology & Data Security (sub-set of Overall Quality(sub-set of Overall Quality) / Weighting: 25%

Quality criterion: Community Benefits (sub-set of Overall Quality) / Weighting: 0%

Price / Weighting:  40%

II.2.6) Estimated value

Value excluding VAT: 780 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the contract is expected to be a 36 months plus potential 12 month extension. The GBP780k is a 48 month value.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

4B 1.1 Bidders will be required to have a minimum “general” yearly turnover of 100K GBP for the last [2] years:

4B 2.1 Bidders will be required to have a minimum yearly “specific” turnover of 100KGBP for the last [2] years in the business area covered by the contract.

4B 3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B 4 & 4B 4.1 Bidders will be required to state the value(s) for the following financial ratio(s):

Acid Test Ratio: =1 and less than 1.05

Cash Interest Cover Ratio: =1 and less than 2.5

Return on Capital Employed Ratio: =0% and less than 5%

Operating Profit Ratio: =0 and less than 1

Net Worth Ratio: Net assets of = GBP0 and less thanGBP10M

Gearing Ratio: less than 100% and =75%

Contract Value Ratio: less than 50% of Turnover and =20% of Turnover

Details of how the ratios are calculated are contained within Appendix C of the Invitation to Tender

4B 5.1 – 5.3 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5M GBP

Public Liability Insurance = 2M GBP

Professional Indemnity Insurance = 2M GBP

http://www.hse.gov.uk/pubns/hse40.pdf

4C 1.2 Bidders will be required to provide 3 examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract. These will be evaluated on a PASS/FAIL basis. Pass equals to providing 3 examples detailing relevant experience to deliver the service. Fail equals to not providing 3 examples detailing relevant experience to deliver the service

4C 9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Economic Operators shall be required to satisfy minimum standards of economic and financial standing. To determine these standards, Economic Operators shall:

(a) in response to ESPD, Question Ref. 4B.1.1 provide the specified annual turnover for the last two years of trading, or for the period which is available if trading for less than two years;

(b) in response to ESPD, Question Ref. 4B.4 provide the name, value and/or range of SEVEN financial criteria for the last two years of trading, or for the period which is available if trading for less than two years; and

(c) in response to ESPD, Question Ref. 4B.5.1 confirm they already have or can commit to obtain, prior to commencement of the contract the required levels of insurance.

In addition to the information requested under (a) and (b), economic operators are required to provide a link / copies of the associated annual accounts as filed at Companies House (or equivalent if not a UK registered company) for the last two years of trading, or for the period which is available if less than two years.

This information has been requested to enable Transport Scotland to perform their own assessment and confirm the financial ratios submitted. Ultimately, ensuring the correct score is allocated, and to ensure no misinterpretation. Where there exist differences in ratios, between those provided and those calculated by Transport Scotland, clarification will be sought.

Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:

Evaluation Criteria Ratios (Question Ref. 4B.4)

The financial information received under ESPD, Question Ref. 4B.4 shall be evaluated as a pass/fail and requires all economic operators to score = 2 on the seven individual economic and financial standing evaluation criteria, namely:

1. Acid Test Ratio

2. Cash Interest Cover Ratio

3. Return on Capital Employed

4. Operating Profit Ratio

5. Net Worth

6. Gearing

7. Annual Contract Value to Turnover

Filed Accounts & Audit Reports must also be submitted by the bidder

Insurance (Question Ref. 4B.5 )

In response to Question Ref. 4B.5.1 economic operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance:

Employer’s (Compulsory) Liability Insurance = 5000000 GBP

Public Liability Insurance = 2000000 GBP

Professional Indemnity Insurance = 2000000 GBP

And, in response to Question Ref. 4B.5.2 economic operators must confirm they already have or can commit to obtain any other insurance, including Employers Liability, required by the Contract or by the appropriate legislation, with a sum insured / limit of indemnity to satisfy the Contract or legal requirements.

In responding to Question Ref. 4B.5.1 and 4B.5.2 of the ESPD, where the bidder ticks the box “No, and I cannot commit to obtain it” they shall be marked as FAIL and shall be excluded from this procurement competition.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

It is the Employer’s policy to measure the performance of each Contractor on a regular basis.

In the event that the Contractor’s performance falls below a satisfactory level, the Contractor will be invited to determine a means of rectifying the situation. Repeated or continual service failures may/shall result in suspension or termination of the contract.

Further details will be contained within the tender documents.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/11/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 08/11/2017

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Transport Scotland will conduct the proposed procurement process for the Contract on behalf of the Scottish Ministers. In the event of the conclusion of the contract, it is the intention that the Contract will be entered into between the Scottish Ministers and the most economically advantageous tenderers. The Contract terms and conditions will be based on SGTC 2 (enclosed).These amendments may arise from three basic considerations:

-amendments to reflect the Scottish Ministers' particular requirements and risk allocation for this agreement;

-amendments to reflect Scots law; and

-presentational changes to make the Contract more user friendly (for example, the introduction of an alphabetical schedule of definitions together with additional definitions).

Each selected economic operator shall be invited to submit a Tender on the same contract terms. The duration of the contract referred to in paragraph II.2.7) of this notice is the original period of the proposed contract. The Scottish Ministers shall have the option to extend this period by up to 1 year. Each economic operator shall submit four paper copies (one marked "ORIGINAL" and three marked COPY 1, 2, or 3 as relevant) together with one data CD/DVD of the completed ESPD and Tender submission, in a sealed package to arrive by no later than 12 noon BST/GMT 8 November 2017 to the following addressee and address:Procurement Support Manager Transport Scotland

Buchanan House 58 Port Dundas Road Glasgow G4 0HF. Suppliers are advised to allow adequate time for submitting all documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Scottish Ministers shall not evaluate any submission received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator. Economic operators which alter their composition after making a submission will be the subject of re-evaluation.Any request by Economic Operators for clarification of any part of the documentation shall be made through the Public Contracts Scotland website. The deadline to submit questions relating to the submission via the Public Contracts Scotland portal is 1200hrs BST/GMT on 25 October 2017. Neither Transport Scotland nor the Scottish Ministers shall be responsible in any way to Economic Operators as a result of any delay or failure in answering any request for clarification or any decision not to answer a request for clarification (either in full or in part). Absence of a response from Transport Scotland or the Scottish Ministers shall not entitle Economic Operators to qualify their submission. The Scottish Ministers reserve the right not to conclude any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.

Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the competition. Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.NOTE: To register your interest in this notice and obtain any additional information please visit www.publiccontractsscotland.gov.uk

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=514239.

(SC Ref:514239)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=514239

VI.4) Procedures for review

VI.4.1) Review body

Transport Scotland

Buchanan House, 58 Port Dundas Road

Glasgow

G4 0HF

UK

Telephone: +44 1412727100

Fax: +44 1412727272

Internet address(es)

URL: http://www.transport.gov.scot

VI.5) Date of dispatch of this notice

04/10/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
13/10/2017 11:22ADDED FILE: Circular Advice Note 1

This is a list of questions and answered received by 13.10.17 at 11.20am
20/10/2017 15:18ADDED FILE: Circular Advice Note 2

This is a list of questions and answered received by 20.10.17 at 3.15pm
Main Contact: debra.macleod@transport.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151000Business ConsultancyConsultancy
151100Construction ConsultancyConsultancy
151200Efficiency ConsultancyConsultancy
152000Management ConsultancyConsultancy
191500Market ResearchFacilities and Management Services
199999other Facilities and Management ServicesFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
06/10/2017ITT Data collection as at 041017Invitation to Tender (including ESPD)1.31 MB19
06/10/2017ESPD Transport Data Collection 041017ESPD for Transport Data Collection Services1.14 MB26
13/10/2017Circular Advice Note 1 as at 131017This is a list of questions and answered received by 13.10.17 at 11.20am1.31 MB15
20/10/2017Circular Advice Note 2 as at 201017This is a list of questions and answered received by 20.10.17 at 3.15pm1.64 MB3

Replaced Documents

There are no previous versions of these documents

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