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Notice Details

Title: Lead Ticketing Agent for Glasgow 2018 European Championships
Published by: Glasgow City Council
Publication Date: 27/10/2016
Deadline Date: 28/11/2016
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: Glasgow 2018 European Championships has a requirement to appoint a Lead Ticketing Agent to provide ticket sales, distribution and point of entry services.
CPV: 22459000, 22459000, 92621000, 92622000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Gary Stewart

Telephone: +44 1412876403

E-mail: gary.stewart@glasgow.gov.uk

Fax: +44 1412879399

NUTS: UKM34

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Lead Ticketing Agent for Glasgow 2018 European Championships

Reference number: GCC004070CPU

II.1.2) Main CPV code

22459000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow 2018 European Championships has a requirement to appoint a Lead Ticketing Agent to provide ticket sales, distribution and point of entry services.

II.1.5) Estimated total value

Value excluding VAT: 3 900 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

22459000

92621000

92622000

II.2.3) Place of performance

NUTS code:

UKM34

II.2.4) Description of the procurement

Glasgow 2018 European Championships has a requirement to appoint a Lead Ticketing Agent who will provide ticket sales, distribution and controlled point of access and egress from the venues.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery / Weighting: 31

Quality criterion: Project Management / Weighting: 20

Quality criterion: Lessons Learned / Weighting: 9

Quality criterion: Fair Work Practices / Weighting: 5

Price / Weighting:  35

II.2.6) Estimated value

Value excluding VAT: 3 900 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 19

This contract is subject to renewal: Yes

Description of renewals:

The contract has the option of an extension for a period of 7 months. Ownership of the extension period will be managed by Glasgow Life

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria stated in the procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide 2 examples over the last 4 years that demonstrate they have the relevant experience to deliver the services as described in part II2.4 of the OJEU Contract Notice. Bidders will be required to confirm that their staff have the following relevant educational and professional qualifications.

In relation to 4C.6.1 the organisation must hold a Society for Ticket Agents and Retailers (STAR)

Your examples must cover multi sports competitions incorporating multiple ticket types across multiple sessions and venues, ticket sales, manifest management, on site box office management. Both examples must cover ticket sales volumes of over 100,000 tickets sold per event


Minimum level(s) of standards required:

Bidders must score a minimum threshold of 60% for the technical or professional Ability Question. Any bidder who fails to achieve the minimum threshold will be disqualified from the process.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

All kpi's will be listed within the Invitation to Tender document

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/11/2016

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 28/11/2016

Local time: 12:00

Place:

UK Glasgow

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Re ESPD Questions 4D.1, 4D1.1, 4D2 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at http://www.glasgow.gov.uk/index.aspx?articleid=19621

Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal(NB the council does not bind itself to withhold this information).

Tenderers Amendments - The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices are rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.

The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be require to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Terms and Conditions are located within Section 3 of the ITT document.

The buyer is using PCS-Tender to conduct this ITT exercise. The project code is 6755. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 6755. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please see Section 5 of the Invitation to Tender Document

The Contracting Authority does not intend to include a sub-contract clause in this contract.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please see section 5 of the Invitation to Tender Documents.

(SC Ref:465396)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412872000

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.5) Date of dispatch of this notice

25/10/2016


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: gary.stewart@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
291000EventsLeisure Services
680Glasgow 2018 European ChampionshipsSpecial Projects/Events
291400Sport and FitnessLeisure Services

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde
140Tayside, Central & Fife

Document Family

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