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Notice Details

Title: Adult Respite service
Published by: North Ayrshire Council
Publication Date: 22/11/2017
Deadline Date: 19/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: North Ayrshire Council (NAC) is commissioning a suitable provider to deliver an Adult Respite Service within North Ayrshire.
CPV: 85300000, 85310000, 85000000, 85300000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

North Ayrshire Council

Cunninghame House, Friars Croft

Irvine

KA12 8EE

UK

Telephone: +44 1294324730

E-mail: procurement@north-ayrshire.gov.uk

Fax: +44 1294324054

NUTS: UKM93

Internet address(es)

Main address: http://www.north-ayrshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00337

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Adult Respite service

Reference number: NAC4210

II.1.2) Main CPV code

85300000

 

II.1.3) Type of contract

Services

II.1.4) Short description

North Ayrshire Council (NAC) is commissioning a suitable provider to deliver an Adult Respite Service within North Ayrshire.

II.1.5) Estimated total value

Value excluding VAT: 1 704 404.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85310000

85000000

85300000

II.2.3) Place of performance

NUTS code:

UKM93


Main site or place of performance:

Beith Ayrshire

II.2.4) Description of the procurement

North Ayrshire Council (NAC) is commissioning a suitable provider to deliver an Adult Respite Service within North Ayrshire.

Respite care is a service intended to benefit a carer and the person he or she cares for by providing a short break from caring tasks. The break is made possible through alternative care arrangements. Breaks may last a few hours and up to 42 nights and may or may not be repeated at regular intervals. Respite services will be provided on the basis of an individual assessment of need carried out by a social work or health professional.

The service will be delivered to individuals over the age of 18 who have a learning disability. Some individuals may also have a mental health condition, complex needs and may display behaviours that challenge.

The service will be delivered from an accessible, 8 unit, purpose built Council owned building, Taigh Mor, based in Beith, North Ayrshire. The service will operate 24 hours a day, 7 days a week, 365 days per year within the Taigh Mor building.

Delivery of this service contribute to the following North Ayrshire Health and Social Care Partnership Priorities:

Priority 4 - Prevention and Early Intervention

Priority 5 - Improving Mental Health and Wellbeing

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 1 704 404.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Contract is subject to extension after 24 and 36 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum “general” yearly turnover of 3408808 GBP for the last 3 years:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 10,000,000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

Public Liability Insurance = 10,000,000 GBP


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide a minimum of 2 examples, within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of this Contract Notice. The experience provided will be for projects of a similar value, size and scope.

Unsatisfactory experience will result in a fail and exclusion from the tender process.

Bidders must provide 2 satisfactory references within the last 3 years on the reference templates provided in the Instruction to Tenders document. References should be completed and signed by previous customers for contracts of a similar nature, value scope and size. Completed reference templates must be uploaded into the general attachments area of the qualification envelope. If any of the referees score the bidder less than 3 the bidder will be excluded from the tender process.

a) Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:

Qualifications required of them by the Scottish Social Services Council (SSSC) to deliver respite

b) Bidders will be required to confirm that their managerial staff have the following relevant educational and professional qualifications:

Qualifications required of them by the Scottish Social Services Council (SSSC) to deliver respite

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

Maintain in relation to its performance of the Services an environmental management system designed to ensure that the Services are carried out in accordance with the Specification.

Environmental Management Systems will include:

1. Keeping of records in order to comply with obligations under this Contract

2. Carrying out frequent checks and reconciliation in compliance with the Specification

3. Reporting to the Council on the extent to which the Provider is achieving the Specification

3. Making suggestions to the Council as to how the Services could be improved, and in particular taking into account views expressed by residents, Customers and other occupiers of Locations.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.


Minimum level(s) of standards required:

Quality Management Procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR 2. A quality management policy authorised by their Chief Executive or equivalent. Please see the ESPD Guidance documents in the Instruction to Tenderers document for full details.

Environmental Management Standards

1. The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, OR 2. An Environmental management policy authorised by their Chief Executive or equivalent Please see the ESPD Guidance within the Instruction to Tenderers document for full details,

Health & Safety Procedures

1. The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. OR 2. A Health & Safety policy authorised by their Chief Executive or equivalent, Full details are contained within the ESPD guidance form within the Instructions to tenderers document

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

Bidders must be registered with the Care inspectorate to deliver services

Bidders must be registered as a support service by date of contract award

Bidders must maintain registration as a support service throughout the duration of the contract and maintain grades of 3 or above.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 19/12/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_9615. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The community benefits requirements for this contract are non-core and will therefore be treated as a minimum requirement (pass/fail)

(SC Ref:519576)

VI.4) Procedures for review

VI.4.1) Review body

North Ayrshire Council

Cunninghame House, Friars Croft

Irvine

KA12 8EE

UK

Telephone: +44 1294324730

Fax: +44 1294324054

Internet address(es)

URL: http://www.north-ayrshire.gov.uk

VI.5) Date of dispatch of this notice

20/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@north-ayrshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
321000Adults and Older Peoples ServicesSocial Community Care Supplies and Services 

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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