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Notice Details

Title: Collection and Transport of Trade Food Waste Produced by Midlothian Council
Published by: Midlothian Council
Publication Date: 20/11/2017
Deadline Date: 11/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: Yes
Abstract: Collection & transportation of trade food waste produced by Midlothian Council sites.
CPV: 90500000, 90500000, 90512000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Midlothian Council

Midlothian House, Buccleuch Street


EH22 1DN


Contact person: Tim Higgins

Telephone: +44 1312707500


Fax: +44 1316542797


Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Collection and Transport of Trade Food Waste Produced by Midlothian Council

Reference number: MID/17/45

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Collection & transportation of trade food waste produced by Midlothian Council sites.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)



II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

Midlothian Council is looking to appoint a single Contractor to undertake;

-Provision of Waste Containers/Liners to customers

-The collection plus transport of food waste from source to the Millerhill treatment facilities from 1st January 2018 to 30th June 2020

-Provision of training and guidance to customers

-Performance monitoring and reporting

-Customer feedback

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/01/2018

End: 30/06/2020

This contract is subject to renewal: Yes

Description of renewals:

A further year extension will be available to the Council.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

-If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

-Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service. Bidders must confirm if they hold the particular authorisation or memberships.


III.1.2) Economic and financial standing

List and brief description of selection criteria:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP

Public Liability Insurance = 5,000,000 GBP

Professional Indemnity Insurance = not applicable

Product Liability Insurance = not applicable

-The Authority will use Experian to check the financial stability / risks associated with a Tenderer, and require that they have at least a score of 51 out of 100 ‘Below Average Risk’. Failing that, the Authority will use reasonable measures to ensure that appointing the Tenderer does not provide an elevated risk in terms of their financial stability and will request such information as may be reasonable necessary to ascertain that.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

-Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

-Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

-Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/12/2017

Local time: 12:00


Midlothian House, Dalkeith

Information about authorised persons and opening procedure:

Tenders are formally opened and recorded by Councillors.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

-Any questions in relation to this procurement exercise may be asked by using the Question & Answer facility provided on the Contract Notice only. Directly contacting anyone at the Authority other that the Procurement contact provided in the documents may result in your exclusion from any further part in the process.

-If you suspect there are any errors or omissions in any aspect of this procurement exercise, either in terms of the information and documentation provided, or the process itself, you should immediately highlight this to the Authority using the Question & Answer facility. Failing to do so could result in your submission being deemed to be non-compliant.

-Please refer to the additional standard statements in relation to the ESPD attached with the procurement documents.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

(SC Ref:519864)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Midlothian Council

Midlothian House, Buccleuch Street


EH22 1DN


Telephone: +44 1312707500

Fax: +44 1316542797

Internet address(es)


VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
01/12/2017 09:28ADDED FILE: Midlothian Feedstock Supply Agreement

Midlothian Feedstock Supply Agreement
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
182213Waste Management - Waste DisposalEnvironmental Services
189999other Environmental ServicesEnvironmental Services
369999other TransportTransport

Delivery Locations

Delivery Locations
160Edinburgh & Lothians

Document Family

Hide related notices
NOV301628: Collection and Transport of Trade Food Waste Produced by Midlothian Council
Publication Date: 20/11/2017
Deadline: 11/12/2017
Notice Type: 02 Contract Notice (below OJEU threshold)
Authority name: Midlothian Council
JAN305923: Collection and Transport of Trade Food Waste Produced by Midlothian Council
Publication Date: 09/01/2018
Notice Type: 03 Contract Award Notice (below OJEU threshold) or call off from a framework (any value)
Authority name: Midlothian Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

20/11/2017 MID 17 45 - Trade Food Waste FINAL Invitation to Tender document135.16 KB11
20/11/2017 Appendix 1 - Tender Return Label Appendix 148.51 KB9
20/11/2017 Appendix 3 - Pricing Schedule v3 FINAL Appendix 315.50 KB8
20/11/2017 Additional Standard Statements in relation to ESPD Additional Standard Statements relating to ESPD14.67 KB7
20/11/2017 Appendix 2 - MID 17 45 - ESPD v1.9 ESPD102.45 KB10
01/12/2017 Midlothian supply agreement Midlothian Feedstock Supply Agreement461.94 KB2

Replaced Documents

There are no previous versions of these documents

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