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Notice Details

Title: Glasgow 2018 European Championships Provision of Radio End User Equipment & Managed Terminal Service
Published by: Glasgow City Council
Publication Date: 20/11/2017
Deadline Date: 21/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: The Supplier will be required to provide and manage End User Equipment(EUE)Radios etc for use across Glasgow 2018 European Championship venues.
The supplier will also be required to provide a standalone Tetra/DMR solution for several locations.
CPV: 32230000, 32236000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Ken Moncrieff

Telephone: +44 1412870612

E-mail: ken.moncrieff@glasgow.gov.uk

Fax: +44 1412879399

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: www.publiccontractsscotland.gov.uk

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html?_ncp=1503071437136.1021-1


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Glasgow 2018 European Championships Provision of Radio End User Equipment & Managed Terminal Service

Reference number: GCC04480CPU

II.1.2) Main CPV code

32230000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Supplier will be required to provide and manage End User Equipment(EUE)Radios etc for use across Glasgow 2018 European Championship venues.

The supplier will also be required to provide a standalone Tetra/DMR solution for several locations.

II.1.5) Estimated total value

Value excluding VAT: 168 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

32236000

II.2.3) Place of performance

NUTS code:

UKM82

UKM84

UKM81

UKM75

II.2.4) Description of the procurement

The Supplier will be required to provide and manage Radio End User Equipment (EUE) for use across the Glasgow 2018 European Championship venues listed in section the scope.

The supplier will also be required to provide a standalone Tetra/DMR solution for each of the following venues (subject to survey):

- Cathkin Braes,

- Strathclyde Country Park,

SEC Campus and Hydro,

- Sir Chris Hoy Velodrome,

- Loch Lomond Shores,

- Road Race Course, Time Trail Course (see Annex 2 for detailed course routes)

The EUE will be provided by the Supplier from a central facility, where it will be assembled, programmed (in the case of radio terminals), tested and despatched. The EUE will be despatched directly by the supplier to the relevant venue.

The Supplier will also perform installation and de-installation works at specified locations for in-vehicle EUE and possibly desktop.

For proficiency and efficiency we seek a single supplier to manage the operation accross all sites with appropriate services.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical project delivery / Weighting: 5

Quality criterion: Service management / Weighting: 10

Quality criterion: technical trunk radio solution / Weighting: 10

Quality criterion: Trunk system implimentation / Weighting: 5

Quality criterion: Team project management / Weighting: 5

Quality criterion: Risk management / Weighting: 5

Quality criterion: Fair work practices / Weighting: 5

Price / Weighting:  55

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 8

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

OfCom approved terminals and associated equipment must be utilised.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order

to participate in the tendering process:-

There is a minimum financial requirement that affects Minimum Turnover,

Trading Performance and Balance Sheet strength.

The above ratios should be calculated on last set of accounts filed at Companies House.

For non-UK Companies, ratios should be calculated on information contained in

most recent audited accounts.

Minimum Turnover

Minimum Turnover to be set at GBP 300k.

Trading Performance Ratio

An overall positive outcome on pre tax profit to Turnover over a 3 year period

Exceptional items can be excluded from the calculation.

Balance Sheet strength

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities

Applicants who have been trading for less than the 3 years noted above must provide

evidence that they are complying with the above minimum financial requirements

for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part

of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial

requirements stipulated above.

The following insurances are required for this tender:

Employer’s Liability

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Public Liability

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Products Insurance

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Professional Indemnity

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate

Employer’s Liability

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Public Liability

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Products Insurance

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Professional Indemnity

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate


III.1.3) Technical and professional ability

List and brief description of selection criteria:

"Bidders will be required to provide 2 examples delivered within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in the Scope.

Please outline your experience in an event environment (preferably recent multi-sport/multi-venue) similar in scale and complexity to that outlined in the Scope of Works. Your response must include as a minimum details of; the event and duration, number of sports/concurrent events and federations/key stakeholders, sub-contractors and/or other third party suppliers worked with and their role as well as the parameters of the role your organisation delivered specifically.

In your response please identify the specific modules delivered, services and support provided that are relevant this Scope of Works. "


Minimum level(s) of standards required:

Bidders must score a minimum threshold of 60% out of the available 100% for the Technical and Professional ability question.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 21/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 21/12/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

The successful supplier will be required to advertise all relevant sub-contracting opportunities within Public Contracts Scotland (PCS)

Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9567. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Menu can be located in the attachments section of PCS-T.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9567. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The budget for this contract is in the range GBP 140,000 to GBP 190,000

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9567. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:518530)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412870612

E-mail: ken.moncrieff@glasgow.gov.uk

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.5) Date of dispatch of this notice

17/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
21/11/2017 13:45Change of Return Date

Please note return date has now been altered to be midday on the 22nd of December 2017.
Main Contact: ken.moncrieff@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
680Glasgow 2018 European ChampionshipsSpecial Projects/Events
271500Services - Information Communication TechnologyInformation Communication Technology
279999other Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde

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