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Notice Details

Title: The Look Services Glasgow 2018 European Championships
Published by: Glasgow City Council
Publication Date: 17/11/2017
Deadline Date: 18/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: Glasgow 2018 European Championships has a requirement to appoint a Look services supplier(s) to provide the Look services for the Championships.
CPV: 79342000, 79342000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Sandra MacLennan

Telephone: +44 1412879587

E-mail: sandra.maclennan@glasgow.gov.uk

Fax: +44 1412879399

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Look Services Glasgow 2018 European Championships

Reference number: GCC004217CPU

II.1.2) Main CPV code

79342000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow 2018 European Championships has a requirement to appoint a Look services supplier(s) to provide the Look services for the Championships.

II.1.5) Estimated total value

Value excluding VAT: 475 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79342000

II.2.3) Place of performance

NUTS code:

UKM75

UKM77

UKM82


Main site or place of performance:

Glasgow

II.2.4) Description of the procurement

Glasgow 2018 European Championships has a requirement to appoint a Look Services supplier(s) who will scope out the venues, manufature, delivery and install materials of the Look. They will in addition maintain/replace materials of the Lookand De-Install and remove look assets with the potential to recycle goods where possible.

II.2.5) Award criteria

Criteria below:

Quality criterion: Risk & Lessons Learned / Weighting: 5

Quality criterion: Production / Weighting: 15

Quality criterion: Technical / Weighting: 10

Quality criterion: Change Management / Weighting: 10

Quality criterion: Project Management / Weighting: 15

Quality criterion: Fair Work Practices / Weighting: 5

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 4 750 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 19/01/2018

End: 31/08/2019

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order

to participate in the tendering process:-

There is a minimum financial requirement that affects Minimum Turnover

Trading Performance and Balance Sheet strength.

Financial requirements should be calculated on latest filed accounts with Company House

For non-UK Companies, ratios should be calculated on information contained in

most recent audited accounts.

Minimum Turnover

Minimum Turnover to be set at GBP500k

Trading Performance Ratio

An overall positive outcome on pre tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit/Turnover

Balance Sheet strength

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities

Applicants who have been trading for less than the 3 years noted above must provide

evidence that they are complying with the above minimum financial requirements

for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part

of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial

requirements stipulated above.

The Lead Party in a Joint Venture or Consortium must comply with minimum

financial requirements

Insurances:

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION(GBP 10,000,000 POUNDS STERLING in respect of any one claim and unlimited in the period.

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least TEN MILLION(GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum TWO MILLION (GBP 2,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to the ESPDS that the specified insurance will be obtained.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Please provide two relevant examples of work from the last four years of how your expertise has delivered look services to sporting competitions covering multiple venues for a single event which are comparable to the scope of works. The value of the examples must over GBP450,000. Each example shall be worth 50%.


Minimum level(s) of standards required:

Bidders must score a minimum threshold of 60% out of the available 100% for the Technical and Professional ability question.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 18/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 18/12/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for Quality Control, Health & Safety and Environmental Management Standards or comply with all the questions noted in ESPD Section 4D. Please refer to the 'ESPD Statements Document uploaded to the buyers attachment area on PCS-T.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

The successful supplier will be required to advertise all relevant sub-contracting opportunities within Public Contracts Scotland (PCS)

Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9503. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Menu can be located in the attachments section of PCS-T.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9503. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:499627)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412872000

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.5) Date of dispatch of this notice

15/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: sandra.maclennan@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
191000AdvertisingFacilities and Management Services
680Glasgow 2018 European ChampionshipsSpecial Projects/Events

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde
140Tayside, Central & Fife

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