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Notice Details

Title: Independent Advocacy Mental Health - West Lothian Council
Reference No: NOV301352
OCID: ocds-r6ebe6-0000516875
Published by: West Lothian Council
Publication Date: 17/11/2017
Deadline Date: 20/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: West Lothian Health and Social Care Partnership have a requirement for independent advocacy services for persons who have mental health issues.
CPV: 85000000, 85000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

West Lothian Council

West Lothian Civic Centre, Howden South Road


EH54 6FF


Contact person: Tom Henderson

Telephone: +44 1506281814


Fax: +44 1506281325


Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Independent Advocacy Mental Health - West Lothian Council

Reference number: CC8484

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

West Lothian Health and Social Care Partnership have a requirement for independent advocacy services for persons who have mental health issues.

II.1.5) Estimated total value

Value excluding VAT: 864 250.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

West Lothian Health and Social Care Partnership (WLHSCP)wish to procure services for the provision of a professional independent advocacy service which focuses on support to enable people with mental health problems to have their wishes heard, make their own choices and take control of their own lives.

The overarching aim of the service is to provide a high standard of independent advocacy as defined in the service specification, which respects the autonomy, independence, freedoms and dignity of people ensuring that their views and opinions are accurately communicated and understood.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Model / Weighting: 25

Quality criterion: Staffing / Weighting: 25

Quality criterion: Outcomes / Weighting: 20

Quality criterion: Implementation / Weighting: 10

Quality criterion: Management of the Service / Weighting: 10

Price / Weighting:  10

II.2.6) Estimated value

Value excluding VAT: 172 850.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

WLHSCP will be able to extend the contract for a further period of 24 months (2 periods of 12 months).

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Bidders should refer to Lease arrangements which are specified within the Invitation to Tender. Bidders will be required to indicate if they intend making use of lease arrangements at Strathbrock Partnership Centre, Broxburn EH52 5LH -

Please note that the estimated annual contract value includes the GBP 13,000 per annum lease subsidy

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Q 4 B.5

Minimum Insurance required is:

Employers Liability 10,000,000 GBP (Ten Million GBP)

Professional indemnity 2,000,000 GBP (Two Million GBP)

Public liability 5,000,000 GBP (Five Million GBP) - Employers should hold insurance at a minimum level of 5m GBP in line with current legislation unless specifically exempt.

PI cover is required to include risk areas such as assistance with money, benefits and medication. Where bidders have cover for the aforementioned risks within their Public Liability policy either as standard or part of an Officials Indemnity extension, bidders will be rerquired to confirm in writing.

Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial

stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory

financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less

than 35, the tenderer may be required to submit their last three years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating,

tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure

that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over

a 3 year period.

It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review

tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided,

complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit

referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be

eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD 4C.1.2

Bidders are required to provide specific examples of carrying out independent advocacy for Mental Health services (or comparable) performed during the last three years.

Bidders are also required to provide point of contact details at stated respective organisations.

Please note that West Lothian Council reserve the right to request references without notifying yourself.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Indicate profession:

Reference to the relevant law, regulation or administrative provision:

It is a mandatory requirement of the contract that the provider is a full member of the Scottish Independent Advocacy Alliance (SIAA).

Organisations must currently have SIAA Membership or will obtain this prior to commencement of the contract.

Reference to the relevant law, regulation or administrative provision:

Principles and standards for independent advocacy were published by the Scottish Independent Advocacy Alliance in 2008 and by the Scottish Government in its Guide for Commissioners in 2013. They underpin the service to be provided.

Independent advocacy is defined by the SIAA as being as free as possible from conflicts of interest, is completely separate from service providers and funders and does not provide services other than advocacy. It is this definition that provides the basis for the service specification.

The legislation that underpins advocacy services includes:

Mental Health (Care and Treatment) (Scotland) Act 2003 ;

Adults with Incapacity (Scotland) Act 2000 ;

Adult Support and Protection (Scotland) Act 2007 ;

Equalities Act 2010 ;

Human Rights Act 1998 ;

National Health & Social Care Standards 2017 ;

Social Care (Self-directed Support) (Scotland) Act 2013 ;

The Carers (Scotland) Act 2016.

III.2.2) Contract performance conditions

Service providers must meet all the requirements set out in the Service Specification contained within the tender documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 206-425359

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 20/12/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

With reference to ESPD question Q2B; complete information for all company directors, using home address.

CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except

insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the

Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’


The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the

requirements of UK government policy on the disclosure of information relating to government contracts.

Additional Information within the Invitation to Tender for Quality Management and Health and Safety requirements can be found at the

following link :

The HSE website will be checked for breaches. Should West Lothian Council's Health and Safety team not be satisfied with the outcome

your tender will be rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

For further information regarding regulated procurements of OJEU threshold and above, please refer to Regulations 58 and 59 of The

Public Contracts (Scotland) Regulations 2015.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7941. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

West Lothian Council are committed to maximising Community Benefits from its procurement activities. Bidders should note that whilst

Community Benefits proposals will not form part of the award criteria and will not be evaluated, if bidders offer community benefits and

are successful these benefits shall be built into the contract award.

For further procurement information please refer to the following link :

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9461. For more information see:

(SC Ref:516875)

VI.4) Procedures for review

VI.4.1) Review body

West Lothian Council

West Lothian Civic Centre, Howden South Road


EH54 6FF


Telephone: +44 1506281814

Fax: +44 1506281325

Internet address(es)


VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
321000Adults and Older Peoples ServicesSocial Community Care Supplies and Services 

Delivery Locations

Delivery Locations
160Edinburgh & Lothians

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