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Notice Details

Title: Fine Art Transport Services
Published by: National Galleries of Scotland
Publication Date: 11/11/2017
Deadline Date: 11/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: Provision of specialised fine art transport services for the packing, transport and storage of works of art for temporary exhibition. Services will include transport arrangements for lenders accompanying works of art. The suppliers will be expected to provide high security, environmentally controlled storage and warehousing for works of art for exhibition loans from UK and international private lenders and institutions. Contractors are responsible for collection from lenders, including crating and packing where required, and dispersal after the end of the exhibition. This service will require contractors to have a range of facilities and appropriate expertise in road transport services, air transport services, cargo handling and storage services for fine art consignments. More details can be found in the Description of Works summary attached to this notice
CPV: 60000000, 92521000, 92521100, 60100000, 60400000, 63100000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

National Galleries of Scotland

National Galleries of Scotland, 73 Belford Road

Edinburgh

EH4 3DS

UK

Contact person: Rosalyn Clancey

Telephone: +44 1316246331

E-mail: rclancey@nationalgalleries.org

Fax: +44 1314672802

NUTS: UKM75

Internet address(es)

Main address: http://www.nationalgalleries.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fine Art Transport Services

Reference number: 2017/05

II.1.2) Main CPV code

60000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of specialised fine art transport services for the packing, transport and storage of works of art for temporary exhibition. Services will include transport arrangements for lenders accompanying works of art. The suppliers will be expected to provide high security, environmentally controlled storage and warehousing for works of art for exhibition loans from UK and international private lenders and institutions. Contractors are responsible for collection from lenders, including crating and packing where required, and dispersal after the end of the exhibition. This service will require contractors to have a range of facilities and appropriate expertise in road transport services, air transport services, cargo handling and storage services for fine art consignments. More details can be found in the Description of Works summary attached to this notice

II.1.5) Estimated total value

Value excluding VAT: 170 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

92521000

92521100

60100000

60400000

63100000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh

II.2.4) Description of the procurement

This is a two stage procurement process. A shortlist of contractors will be made from the evaluation of the submitted ESPD's. These contractors will then be sent the tender documents. From the completed tender documents a contractor will be selected based on price and quality.

The shortlisted contractors will need to demonstrate that they have the required skills and experience in specialised fine art transport services. They must demonstrate that they have carried out work as described in II.1.4 and the attached Description of Works

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 170 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The process we will apply will be

- Statements including the specific requirements can be found within section III.1.2 and III.1.3 of the Contract Notice.

- Bidders must pass the minimum standards sections of the ESPD (Scotland)

Part III and Section B of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capability relevant to this criterion.

1 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/capacity/capability.

2 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity eg previous experience, knowledge or skills may not be of a similar nature.

3 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland)

4C.1.2: weighting 90%. If you fail to reach a good score of 3 your tender will not be considered further, 4C.2 1%, 4C.6 1%, 4C.6.1 1%, 4C.8.1 2%, 4C.8.2 2%, 4C.9 2%, 4C.10 1%

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Please refer to these statements when completing section 4B of the ESPD (Scotland)

4B.1.1 & 4B.2.1 Turnover should be provided for three years

4B 5.1 Employer's (Compulsory) Liability Insurance

4B 5.2 All other types of insurance listed in the contract notice.

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below

Employers (compulsory) Liability Insurance = 5 Million GBP

Public Liability Insurance = 5 Million GBP

Professional Indemnity Insurance = 5 Million GBP

The bidder is required to confirm that (to the best of their knowledge) there are no material post balance sheet events or other business issues arising since the date of the last audited financial statements that materially impact the economic and financial standing of the economic operator


III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2: Bidders will be required to provide examples of works carried out in the past three years that demonstrate that they have the relevant experience to deliver the work as described in part II.1.4 of the OJEU Contract Notice and the attached Description of Works document, including

- An understanding of the nature and requirements of the UK Government Indemnity Scheme conditions relating to transport, security, environmental conditions and food and drink;

- Expertise in handling, packing and transporting works of art of various media, size and weight, in the UK and abroad;

- The expertise, authorisations and guarantees required to deal with the temporary or permanent import or export of works of art and make official declarations to HM Revenue and Customs;

- Expertise in the planning, administration, deployment and co-ordination of the full range of services required for the assembly, transfer and dispersal of major international art exhibitions

4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control

4C.6 Bidders will be required to confirm details of the professional qualifications held by the service provider or contractor itself

4C.6.1 Bidders will be required to confirm details of the professional qualifications held by its managerial staff

4C.8.1 Bidders will be required to confirm their average annual manpower for the last three years

4C.8.2 Bidders will be required to confirm their number of managerial staff for the last three years

4C.9 Bidders will be required to confirm details of tools, plant and technical equipment available to them in relation to this procurement exercise

4C.10 Bidders will be required to confirm the percentage of the contract that they intend to subcontract


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

4D.1 The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent)

OR

The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/12/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/12/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3) Additional information

2D.1.1 Bidders are required to list the subcontractors they propose to use in so far as they are known

4D.2

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

OR

The bidder must have the following

a) A regularly reviewed documented policy regarding environmental management, authorised by the Chief Executive or equivalent. This policy must include and describe the bidder's environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

b. Documented arrangements for ensuring that the bidder's environmental management procedures are effective in reducing/preventing significant impacts on the environment. This should evidence the bidder's organisation's environmental policy and implementation plan provides the information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce, in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=517014.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:517014)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=517014

VI.4) Procedures for review

VI.4.1) Review body

National Galleries of Scotland

National Galleries of Scotland, 73 Belford Road

Edinburgh

EH4 3DS

UK

Telephone: +44 1316246214

Fax: +44 1314672802

Internet address(es)

URL: http://www.nationalgalleries.org

VI.5) Date of dispatch of this notice

09/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: rclancey@nationalgalleries.org
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
369999other TransportTransport

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
180Outside Scotland

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
11/11/2017Description of WorksDescription of Works Document48.71 KB9
11/11/2017ESPD 201705ESPD 201705138.34 KB13

Replaced Documents

There are no previous versions of these documents

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