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Notice Details

Title: Creative Industries Trade Networks - Music
Published by: Highlands and Islands Enterprise
Publication Date: 11/11/2017
Deadline Date:
Deadline Time:
Notice Type: 20 Modification Notice
Has Documents: No
Abstract: In 2009 HIE developed an approach to sectoral support, with Creative Industries Trade Networks at its core. These sub-sectors remain HIE’s priority areas. The trade networks have been encouraged to work together whenever possible, and have come together to deliver goNORTH (now:XPONorth), Scotland’s leading creative industries business to business annual conference and showcase.
CPV: 92000000.

Modification notice

Modification of a contract/concession during its term

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Highlands and Islands Enterprise

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

NUTS: UKM6

Internet address(es)

Main address: http://www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Creative Industries Trade Networks - Music

II.1.2) Main CPV code

92000000

 

II.1.3) Type of contract

Services

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

In 2009 HIE developed an approach to sectoral support, with Creative Industries Trade Networks at its core. These sub-sectors remain HIE’s priority areas. The trade networks have been encouraged to work together whenever possible, and have come together to deliver goNORTH (now:XPONorth), Scotland’s leading creative industries business to business annual conference and showcase.

II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession

Duration in months: 36

Directive 2014/24/EU – In the case of framework agreements, provide justification for any duration exceeding 4 years:

The contract was awarded for an initial period of 36 months, with HIE having the option to extend for a further 1 year period.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Identification of the project:

ERDF

Section IV: Procedure

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2014/S 087-152663

Section V: Award of contract/concession

Contract No: Creative Industries Trade Networks - Music

Title: Creative Industries Trade Networks - Music

V.2 Award of contract/concession

V.2.1) Date of conclusion of the contract/concession

04/12/2014

V.2.2) Information about tenders

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor/concessionaire

IRONWORKS VENUE LTD

122B ACADEMY STREET

INVERNESS

IV1 1LX

UK

Telephone: +44 1463718555

NUTS: UKM6

The contractor/concessionaire is an SME: Yes

V.2.4) Information on value of the contract/lot/concession (excluding VAT)

Total value of the contract/lot/concession: 679 968.00 GBP

Section VI: Complementary information

VI.3) Additional information

The contract value stated in V.2.4 related to 48 months as per original Contract Award Notice.

(SC Ref:518093)

VI.4) Procedures for review

VI.4.1) Review body

Highlands and Islands Enterprise

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

Internet address(es)

URL: http://www.hie.co.uk

VI.5) Date of dispatch of this notice

09/11/2017

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

VII.1.1) Main CPV code

92000000

 

VII.1.2) Additional CPV code(s)

VII.1.3) Place of performance

NUTS code:

UKM6

VII.1.4) Description of the procurement

The original contract was one of five contracts which were set up to contribute to the delivery of XPONorth. Each of the four contracts had an optional 1 year extension clause built into it. Four of the contracts are not being renewed for reasons a diligent contracting authority could not have foreseen and reasons outwith our control. In order to ensure XPONorth 2018 can proceed we are in a position where we have to modify one of the contracts originally awarded to deliver some elements of the four contracts which are not being extended to ensure the successful deliver of the event in 2018.

HIE has modified this contract in compliance with Public Contracts (Scotland) Regulations 2015 Reg 72(1)(b) and (c):

A contract and framework agreement may be modified without a new procurement procedure —

b) to provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—

(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and

(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority,

provided that any increase in price does not exceed 50% of the initial contract value;

(C) A contract and framework agreement may be modified without a new procurement procedure —

where all of the following conditions are fulfilled—

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

(ii) the modification does not alter the overall nature of the contract or framework;

(iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement;

The value stated in VII.1.6 is the new total value for this contract including the extension period until 30 September 2018. The start date in VII.1.5 is the start date of the extension period (contract originally started in 2014).

VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession

Start: 01/11/2017

End: 30/09/2018

VII.1.6) Information on value of the contract/lot/concession (excluding VAT)

Total value of the procurement: 847 000.00 GBP

The contract/concession has been awarded to a group of economic operators: No

VII.1.7) Name and address of the contractor/concessionaire

IRONWORKS VENUE LTD

122B ACADEMY STREET

INVERNESS

IV1 1LX

UK

Telephone: +44 1463718555

NUTS: UKM6

The contractor/concessionaire is an SME: Yes

VII.2) Information about modifications

VII.2.1) Description of the modifications

Although this contract was awarded under the Public Contracts (Scotland) Regulations 2012, HIE has applied the principles of the Public Contracts (Scotland) Regulations 2015 as these set out the reasons for modifications of contracts during their term.

There were 5 contracts, which were originally tendered on a 3+1 year contract length. We have completed the 3 year term and wanted to take up the 1 year extension under the contracts. The contracts were: XpoNorth – the event, Screen and Broadcast network, Music – Ironworks, Writing/publishing, Crafts/fashion/textiles. Four of the five contract holders will not take up the optional 1 year extension extension offered to them.The implications of this are that we will not be in a position to host and deliver XPONorth in 2018. The original contract Ironworks held was for 680GBP over the 4 year period. We will increase the value to 847GBP to cover the activities above. This is an increase of 25%. The costs of delivering the new activities will be in line with the original contract rates/values which were delivered by the previous supplier and will be delivered by a team with similar demonstrable experience and relevant equipment and in line with the original terms and conditions.

VII.2.2) Reasons for modification

Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee

Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:

HIE has modified this contract in compliance with Public Contracts (Scotland) Regulations 2015 Reg 72(1)(c):

72.—(1) A contract and framework agreement may be modified without a new procurement procedure —

where all of the following conditions are fulfilled—

(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;

(ii) the modification does not alter the overall nature of the contract or framework;

(iii) any increase in price does not exceed 50 % of the initial contract value or framework agreement;

The value stated in VII.1.6 is the new total value for this contract including the extension period until 30 September 2018. When the original contract holder officially confirmed they would not accept the extension we had no time to run any kind of tender process to award the contracts due to the combined values being over the OJEU thresholds.

VII.2.3) Increase in price

Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in the case of Directive 2014/23/EU, average inflation in the Member State concerned)

Value excluding VAT: 679 968.00 Currency: GBP

Total contract value after the modifications

Value excluding VAT: 847 000.00 Currency: GBP


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: hieprocurement@hient.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
159999other ConsultancyConsultancy

Delivery Locations

Delivery Locations
IDDescription
120Highlands and Islands

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