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Notice Details

Title: Orkney Health Board - Hospital Lab Sterilizer/Autoclave
Published by: NHS Orkney
Publication Date: 10/11/2017
Deadline Date: 01/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: No
Abstract: The project is for the supply, installation and commissioning of one (1) multi-purpose, effluent containment laboratory sterilizer including integral steam generator, with associated equipment, within the Laboratory at the new Hospital in Orkney.
CPV: 33191100, 33100000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Orkney Health Board

Balfour Hospital, New Scapa Road

Kirkwall

KW15 1BH

UK

Contact person: Alan Summers

Telephone: +44 1312756511

E-mail: alan.summers@nhs.net

NUTS: UKM65

Internet address(es)

Main address: http://www.ohb.scot.nhs.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00368

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Orkney Health Board - Hospital Lab Sterilizer/Autoclave

Reference number: SLA/P061

II.1.2) Main CPV code

33191100

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The project is for the supply, installation and commissioning of one (1) multi-purpose, effluent containment laboratory sterilizer including integral steam generator, with associated equipment, within the Laboratory at the new Hospital in Orkney.

II.1.5) Estimated total value

Value excluding VAT: 50 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

33100000

II.2.3) Place of performance

NUTS code:

UKM65


Main site or place of performance:

The new Balfour Hospital, Kirkwall, Orkney

II.2.4) Description of the procurement

The project is for the supply, installation and commissioning of one (1) multi-purpose, effluent containment laboratory sterilizer including integral steam generator, with associated equipment, within the Laboratory at the new Hospital in Orkney.

There will be a new laboratory department within the hospital located on the 1st floor within the building. The new department will be constructed to house 1 x multicycle effluent containment laboratory steriliser fitted with active air removal via liquid ring vacuum pump. This procurement is for 1 x steriliser with inbuilt steam generation, compressor, loading equipment and discard containers, and water treatment system if required. All the necessary loading and component storage equipment necessary to manage the department's workload should be provided as part of the Contract. The processing capacity required is to process two (2) Plastic discard loades per day of a volume equivalent to 4 "Goldsworth type" discard tins per cycle, and there will also be three (3) clean fluids cycles run every week and a daily porous load cycle. The Sterilizer should have a mechanism to allow a leak test cycle or porous load cycle (or both) to be programmed to run out of hours. Normal working hours are Monday to Friday 9am to 5pm.

II.2.5) Award criteria

Criteria below:

Quality criterion: Product and Technical Support / Weighting: 40

Cost criterion: Whole Life Cost / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

The following list provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within Orkney Health Board Hospital Lab Sterilizer/Autoclave, ITT 20946.

4B.1.1 Bidders will be required to have a minimum "general" yearly turnover of 100,000GBP for the last 3 years.

4B.5.2 It is a requirement of the contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer's (Compulsory) Liability insurance = 5,000,000GBP

Public Liability insurance = 5,000,000GBP

Product Liability insurance = 5,000,000GBP

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

- All tendered products must fully comply with the NHS Requirement included within the tender documents.

The following provides details of the sections within the European Single Procurement Document (ESPD) that must be completed. The ESPD is located within Orkney Health Board Hospital Lab Sterilizer/Autoclave, ITT 20946.

- 4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies described in part II.2.4 of the OJEU Contract Notice. A minimum of three sites for Hospital Lab Sterilizer/Autoclave must be referenced, with full contact details.

- 4D.1 Quality Management procedures

1. The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

2. The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder's quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation's documentation procedures, that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder's organisation. They must set out how the bidder's organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.

d. Documented arrangements for providing the bidder's workforce with quality related training and information appropriate to the type of work for which this organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder's organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance.

f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 01/12/2017

Local time: 12:00

Place:

NHS NSS, Gyle Square, 1 South Gyle Crescent, Edinburgh, EH12 9EB

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

VI.3) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 8 of the Procurement (Scotland) Regulations 2016.

The European Single Procurement Document (ESPD), located within Orkney Health Board Hospital Lab Sterilizer/Autoclave, ITT 20946 must be completed.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20946. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:517148)

VI.4) Procedures for review

VI.4.1) Review body

NHS National Services Scotland

Gyle Square, 1 South Gyle Crescent

Edinburgh

EH12 9EB

UK

Telephone: +44 01698794534

E-mail: peter.mcconnell@nhs.net

Internet address(es)

URL: http://www.ohb.scot.nhs.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of the Public Contracts (Scotland) Regulations 2015, such economic operator is advised promptly to seek independent legal advice.

VI.5) Date of dispatch of this notice

10/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: alan.summers@nhs.net
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
311300Equipment - MedicalMedical

Delivery Locations

Delivery Locations
IDDescription
120Highlands and Islands

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