Contract Notice (below OJEU threshold)
Section I: Contracting
I.1) Name and addresses
West Dunbartonshire Council
Telephone: +44 1389737000
Main address: http://www.west-dunbarton.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153
I.2) Joint procurement
The contract is awarded by a central purchasing body
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
Business Gateway Workshop and Expert Help Services
Reference number: 1718-54
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
West Dunbartonshire Council is seeking to appoint a single contractor, with the competence and capability to deliver a package of services to support the delivery of the core programme of Business Gateway Services in West Dunbartonshire and elements of the Business Gateway Plus programme.
The full scope of services is contained within the document entitled BG Specification document - September 2017 within the Supplier Attachment Area.
II.1.5) Estimated total value
Value excluding VAT: 147 900.00 GBP
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
West Dunbartonshire Council area
II.2.4) Description of the procurement
West Dunbartonshire Council is seeking to appoint a a single contractor, with the competence and capability to deliver a package of services to support the delivery of the core programme of Business Gateway Services in West Dunbartonshire and elements of the Business Gateway Plus programme
II.2.5) Award criteria
Quality criterion: Quality/Technical
/ Weighting: 70
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Contract is for a 24 month period with option to break at 12 month point and additional up to 12 month option to extend (maximum period is 36 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Identification of the project:
EU Structural Funds (European Regional Development Fund)
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
With reference to European Single Procurement Document (ESPD) questions:
4B.1,& 4B.2 Turnover - supplier must demonstrate and annual turnover for each of the two previous years of greater than two times the annual value of contract on offer est.49,300 GBP, therefore a turnover of 98,600 GBP is required
4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing .
- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.
- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.
- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.
WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.
Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below.
- Employers Liability Insurance - 10 million GBP each
- Public and Product Liability Insurance - 10 million GBP each
- Professional Indemnity Insurance 5 million GBP each
- Third Party Motor Insurance, statutory third party motor vehicle cover in accordance with the provisions of the current Road Traffic 1988(as amended)- please provide a valid MV certificate in the contractors name http:www.hse.gov.uk/pubns/hse40.pdf
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
ESPD questions 4C.1.2, 4C.7, 4C.8.1, 4C.8.2, 4C.9, 4C.10,
These question will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable(50%) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 “award criteria (Technical & Commercial envelopes)
With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience and capacity to deliver the services as described in part II.2.4 of this Contract Notice and as detailed in the Specification.
ESPD 4D.1 contractors need to demonstrate satisfactory H&S accreditation or standards
Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.
Quality Assurance Schemes and Environmental Management Standards:
The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
The bidder must have the following:
a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.
b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.
c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.
d. Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.
e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance
f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.
g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Estimated timing for further notices to be published:
If required, a further notice would be published in 3 years
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Supporting documents listed below are all found in the general attachments area of PCS-T and should be completed and presented at the “Request for Documentation” stage on PCS-T.
Please note that all of these documents must be signed by an authorised signatory.
- WD04 Parent Company Guarantee (Only if Required)
- WD05 Non Collusion Certificate
- WD06 Health & Safety Questionnaire Reform (Only if Required)
- WD07 Certificate of Non-Canvassing
- WD08 FOI Declaration
- WD09 WDC Financial Vetting Questionnaire
- WD15 Police Scotland Checks
- Declaration Page
- Health & Safety documents
- Insurance documents - Evidence of your company's insurance certificates detailing the required level of insurances as per the levels stated within this Site Notice and as detailed within the Invitation to Tender document uploaded within the general attachments area.
The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.
With reference to information sharing with Police Scotland, bidders will be required to confirm acceptance to sharing the company director's details at preferred bidder status.
Minimum requirements to pass the qualification envelope, exclusion & selection criteria
Discretionary Scored Questions – Shortlisting Qualification Envelope Questions
These questions will be scored in line with the “Evaluation Methodology” detailed in WD01.
Tenderers received will be subject to assessment, clarification and ranking by means of a structured process in accordance with this Council’s Standing Orders Relating to Contracts, in order to determine the Tender that is the Most Economically Advantageous to the Council
Within this section Tenderers are required to confirm compliance with the Terms and Conditions of Contract, failure to comply with these may result in the Tender Submission not being considered further.
Within this section Tenderers are required to confirm compliance with the Specification/ Scope, failure to comply with these may result in the Tender Submission not being considered further.
The Technical Envelope contains several elements that will be required to be completed by Tenderers in order to be scored. The associated weighting for this overall section is 70%
These questions will be scored in line with the "Evaluation Methodology" detailed in WD01.
The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.
Bidders require to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Q4D.1 Mandatory Pass/Fail Question –
Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons?
The bidder can demonstrate an equivalent (Please see WDC's Health & Safety questionnaire and upload document(s) requested within)
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_9147. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Tenderers are requested to offer community benefits within the technical envelope responses. If accepted by the council, they will consider these to be a contractual requirement.
VI.4) Procedures for review
VI.4.1) Review body
Please see section V1.4.3
Please see section V1.4.3
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.5) Date of dispatch of this notice