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Notice Details

Title: Business Gateway Workshop and Expert Help Services
Published by: West Dunbartonshire Council
Publication Date: 10/11/2017
Deadline Date: 11/12/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: No
Abstract: West Dunbartonshire Council is seeking to appoint a single contractor, with the competence and capability to deliver a package of services to support the delivery of the core programme of Business Gateway Services in West Dunbartonshire and elements of the Business Gateway Plus programme.
The full scope of services is contained within the document entitled BG Specification document - September 2017 within the Supplier Attachment Area.
CPV: 80530000, 80530000, 80532000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

West Dunbartonshire Council

Garshake Road

Dumbarton

G82 3PU

UK

Telephone: +44 1389737000

E-mail: aileen.toland@west-dunbarton.gov.uk

NUTS: UKM81

Internet address(es)

Main address: http://www.west-dunbarton.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00153

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Business Gateway Workshop and Expert Help Services

Reference number: 1718-54

II.1.2) Main CPV code

80530000

 

II.1.3) Type of contract

Services

II.1.4) Short description

West Dunbartonshire Council is seeking to appoint a single contractor, with the competence and capability to deliver a package of services to support the delivery of the core programme of Business Gateway Services in West Dunbartonshire and elements of the Business Gateway Plus programme.

The full scope of services is contained within the document entitled BG Specification document - September 2017 within the Supplier Attachment Area.

II.1.5) Estimated total value

Value excluding VAT: 147 900.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

80530000

80532000

II.2.3) Place of performance

NUTS code:

UKM81


Main site or place of performance:

West Dunbartonshire Council area

II.2.4) Description of the procurement

West Dunbartonshire Council is seeking to appoint a a single contractor, with the competence and capability to deliver a package of services to support the delivery of the core programme of Business Gateway Services in West Dunbartonshire and elements of the Business Gateway Plus programme

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality/Technical / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Contract is for a 24 month period with option to break at 12 month point and additional up to 12 month option to extend (maximum period is 36 months)

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

Identification of the project:

EU Structural Funds (European Regional Development Fund)

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

With reference to European Single Procurement Document (ESPD) questions:

4B.1,& 4B.2 Turnover - supplier must demonstrate and annual turnover for each of the two previous years of greater than two times the annual value of contract on offer est.49,300 GBP, therefore a turnover of 98,600 GBP is required

4B.4 Ratios - a Pass in any two of the three ratios as an overall Pass for Economic and Financial standing .

- (Ratio 1) Acid Test – (Current Assets-stock)/Current Liabilities. To pass the Acid Test Ratio question the bidder must have a score of greater than 1.

- (Ratio 2) Return on Capital Employed %– Profit/Capital employed. To pass this question the Council require the bidder to score a positive figure/Percentage.

- (Ratio 3) Current Ratio – Current Assets/Liabilities. To pass this question the Council require the bidder to achieve a score of greater than 1.

WDC will use template WD09 - WDC Financial Vetting Questionnaire v1.0, it is recommended that candidates review their own ratio scores in advance of submitting their tender. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee WD04 - Parent Company Guarantee refers. Should after review of the financial evaluation of tenderer fail, then the tender submission may be rejected.

Insurance

Q4B.5.1 –It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance listed below.

- Employers Liability Insurance - 10 million GBP each

Q4B5.2

- Public and Product Liability Insurance - 10 million GBP each

- Professional Indemnity Insurance 5 million GBP each

- Third Party Motor Insurance, statutory third party motor vehicle cover in accordance with the provisions of the current Road Traffic 1988(as amended)- please provide a valid MV certificate in the contractors name http:www.hse.gov.uk/pubns/hse40.pdf

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

ESPD questions 4C.1.2, 4C.7, 4C.8.1, 4C.8.2, 4C.9, 4C.10,

These question will be scored in line with “Evaluation Methodology” as detailed in WD01 however a minimum “pass” threshold of 2 acceptable(50%) must be achieved or the tenderer will have failed to meet the Councils requirements and therefore will not progress to stage 2 “award criteria (Technical & Commercial envelopes)

With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience and capacity to deliver the services as described in part II.2.4 of this Contract Notice and as detailed in the Specification.

ESPD 4D.1 contractors need to demonstrate satisfactory H&S accreditation or standards

Bidders will be required to confirm whether they intend to subcontract and, if so, what proportion of the contract.

Quality Assurance Schemes and Environmental Management Standards:

The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),

OR

The bidder must have the following:

a. A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

b. Documented procedures for periodically reviewing, correcting and improving quality performance including processes for ensuring that the bidder’s quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance.

c. A documented process for ensuring that quality management is effective in reducing/preventing incidents of sub-standard delivery, this must include the quality of output and general performance. The bidder must be able to provide copies of their organisation’s documentation procedures that meet current agreed good practice. These must include the arrangements for quality management throughout the bidder’s organisation. They must set out how the bidder’s organisation will carry out its policy, with a clear indication of how the arrangements are communicated to the workforce.

d. Documented arrangements for providing the bidder’s workforce with quality related training and information appropriate to the type of work for which this organisation is likely to bid. This will demonstrate that the organisation has in place and implements training arrangements to ensure that its workforce has sufficient skills and understanding to discharge their various responsibilities. These must include a programme of training that will keep the workforce up to date with required knowledge about quality related issues, including copies of job profiles; training manuals and records.

e. Documented arrangements that your organisation has a system for monitoring quality management procedures on an on-going basis. The bidder’s organisation must be able to provide evidence of systematic, periodic review and improvement of quality in respect of output and general performance

f. Documented arrangements for ensuring that the bidders apply quality management measures that are appropriate to the work for which they are being engaged.

g. A documented process demonstrating how the bidder deals with complaints. The bidder must be able to provide details of how their organisation maintains records of any complaints received and how corrective measures are carried out to prevent reoccurrence.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/12/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/12/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

If required, a further notice would be published in 3 years

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Supporting documents listed below are all found in the general attachments area of PCS-T and should be completed and presented at the “Request for Documentation” stage on PCS-T.

Please note that all of these documents must be signed by an authorised signatory.

- WD04 Parent Company Guarantee (Only if Required)

- WD05 Non Collusion Certificate

- WD06 Health & Safety Questionnaire Reform (Only if Required)

- WD07 Certificate of Non-Canvassing

- WD08 FOI Declaration

- WD09 WDC Financial Vetting Questionnaire

- WD15 Police Scotland Checks

- Declaration Page

- Health & Safety documents

- Insurance documents - Evidence of your company's insurance certificates detailing the required level of insurances as per the levels stated within this Site Notice and as detailed within the Invitation to Tender document uploaded within the general attachments area.

The above constitutes tender selection criteria. Failure to respond will result in exclusion from the tender.

With reference to information sharing with Police Scotland, bidders will be required to confirm acceptance to sharing the company director's details at preferred bidder status.

Minimum requirements to pass the qualification envelope, exclusion & selection criteria

Discretionary Scored Questions – Shortlisting Qualification Envelope Questions

These questions will be scored in line with the “Evaluation Methodology” detailed in WD01.

Tenderers received will be subject to assessment, clarification and ranking by means of a structured process in accordance with this Council’s Standing Orders Relating to Contracts, in order to determine the Tender that is the Most Economically Advantageous to the Council

Technical Envelope:

Within this section Tenderers are required to confirm compliance with the Terms and Conditions of Contract, failure to comply with these may result in the Tender Submission not being considered further.

Within this section Tenderers are required to confirm compliance with the Specification/ Scope, failure to comply with these may result in the Tender Submission not being considered further.

The Technical Envelope contains several elements that will be required to be completed by Tenderers in order to be scored. The associated weighting for this overall section is 70%

These questions will be scored in line with the "Evaluation Methodology" detailed in WD01.

The Council reserves the right to contact any or all of the companies provided in previous works examples to ascertain performance and visit their premises, candidates should ensure that companies listed would be willing to discuss the candidates performance with the Council.

Bidders require to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Q4D.1 Mandatory Pass/Fail Question –

Will the bidder be able to produce certificates drawn up by independent bodies attesting that the bidder complies with the required quality assurance standards, including accessibility for disabled persons?

OR

The bidder can demonstrate an equivalent (Please see WDC's Health & Safety questionnaire and upload document(s) requested within)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Project_9147. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Tenderers are requested to offer community benefits within the technical envelope responses. If accepted by the council, they will consider these to be a contractual requirement.

(SC Ref:509129)

VI.4) Procedures for review

VI.4.1) Review body

Please see section V1.4.3

Please see section V1.4.3

UK

Internet address(es)

URL: http://www.west-dunbarton.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

10/11/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: aileen.toland@west-dunbarton.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151000Business ConsultancyConsultancy
151400Financial ConsultancyConsultancy
152000Management ConsultancyConsultancy
159999other ConsultancyConsultancy

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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