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Notice Details

Title: Easthall Park HC Painterwork 2019
Reference No: MAY355134
OCID: ocds-r6ebe6-0000584996
Published by: Easthall Park Housing Co-operative
Publication Date: 24/05/2019
Deadline Date: 19/06/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: The successful Candidate will be responsible for the external and internal common pre-paint repairs and redecoration of the Employer’s tenanted properties and backcourt/ garden areas, including: providing safe temporary access for the works and electronic records/ photographs; to occupied flats/ houses/ closes at Various Addresses, Easthall, Glasgow G33 & G34
CPV: 45442110, 44220000.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Easthall Park Housing Co-operative Ltd.

6 Glenburnie Place

Glasgow

G34 9AN

UK

Contact person: Bryan McMahon

Telephone: +44 1417812277

E-mail: general@easthallpark.org.uk

NUTS: UKM82

Internet address(es)

Main address: www.easthallpark.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA15182

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Easthall Park HC Painterwork 2019

Reference number: 6261

II.1.2) Main CPV code

45442110

 

II.1.3) Type of contract

Works

II.1.4) Short description

The successful Candidate will be responsible for the external and internal common pre-paint repairs and redecoration of the Employer’s tenanted properties and backcourt/ garden areas, including: providing safe temporary access for the works and electronic records/ photographs; to occupied flats/ houses/ closes at Various Addresses, Easthall, Glasgow G33 & G34

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

44220000

II.2.3) Place of performance

NUTS code:

UKM82


Main site or place of performance:

Easthall G33 & G34

II.2.4) Description of the procurement

The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the Contract Sum stated on the Form of Tender.

The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates.

In the event that any tender price submitted is less than 85% of the Lowest Qualifying Price (LQP), which is the average tender rate of all of the bids excluding the highest, or the Employer considers a tender price to be unsustainable or abnormally low, the Employer reserves the right to make detailed enquiries and/ or set aside [and score as nil] any such tender submission as being unsustainable

II.2.5) Award criteria

Criteria below:

Quality criterion: TQQ Quality / Weighting: 70

Price / Weighting:  30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/07/2019

End: 31/03/2020

This contract is subject to renewal: Yes

Description of renewals:

The initial contract period will be to 31st March 2020, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2024.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Refer 'Instructions to Contractors and Project Criteria' in the Specification of Works pages 5-10

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Minimum Selection Criteria:

Newly established organisations should provide the maximum financial and capability information possible. Where no financial accounts have been produced then draft accounts, certified by an independent accountant, should be submitted for the trading period since establishment;

Membership of the Scottish Decorators Federation;

UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP) [or agree to do so];

Agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn & Bradstreet];

An annual turnover more than 200,000.00 GBP, and annual profit greater than zero in each of the past 3 years;

The minimum Insurance requirements, relevant to this contract, which the candidate holds [and/ or confirms will be placed prior to date of contract where applicable] are GBP5m cover for Public liability; and GBP10m cover for Employer’s liability;

It is the Employer’s preference that painting or redecoration works are not sub-contracted;

Contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar re-decoration contracts as practicable in the past 5 years. The threshold for experience is similar scope, quantity and value of works for a minimum of two completed term contracts [excluding for Easthall Park HC] and the provision of timber & joinery repairs/ replacements and flame retardant coatings in common areas are a pre-requisite of this contract;

The Employer must be permitted to obtain references from any of the candidate’s clients, whether listed or not, to evidence the quality of service the Candidate states has been previously provided to the Employer and/ or others;

The methodology outlining your arrangements and demonstrating health & safety compliance for access to & working at height.

Operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/ payment applications in an agreed format to facilitate component accounting; record photographs internal and external showing all repairs & redecoration; reports on no-access, progress/ completion; measurement/ reporting of KPIs; and providing bespoke reports in .csv format as agreed with the Employer.

Operation of a Quality Management system to ensure there is a single, clearly identified local point of contact/ quality controller and that quality is managed effectively.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Refer to 'Instructions to Contractors and Project Criteria' in the Specification of Works pages 5-10

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 19/06/2019

Local time: 14:00

Place:

The Glenburn Centre, 6 Glenburnie Place G34 9AN

Information about authorised persons and opening procedure:

Staff and committee members in accordance with HA procedures

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Refer to 'Instructions to Contractors and Project Criteria' in the Specification of Works pages 5-10

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=584996.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Refer Specification of Works Schedules 7 and 8

(SC Ref:584996)

VI.4) Procedures for review

VI.4.1) Review body

Atkinson Partnerships

65 Fullarton Drive

Troon

KA10 6LF

UK

Telephone: +44 1413412044

VI.5) Date of dispatch of this notice

24/05/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: general@easthallpark.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391011Buildings - MaintenanceWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
24/05/2019 6261-Easthall Park HC-Painterwork 2019-ESPD (Scotland) v1.14-20may19 ESPD198.17 KB16
24/05/2019 6261-Easthall Park HC Painterwork 2019-TQQ1-20may19 Tender Quality Questionnaire74.72 KB16
24/05/2019 6261-Easthall Park HC-Painterwork 2019-Specification of Works-20may19 Specification of Works233.56 KB15
24/05/2019 6261-Easthall Park HC Painterwork 2019-Schedules 1+2 addresses+pricing-16may19 Tender pricing Schedule60.38 KB19
24/05/2019 6261-Easthall Park HC-Painterwork 2019-Form of Tender-20may19 Form of Tender63.00 KB14

Replaced Documents

There are no previous versions of these documents

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