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Notice Details

Title: Provision of Passenger Transport Management System
Reference No: MAY355107
OCID: ocds-r6ebe6-0000584693
Published by: Aberdeenshire Council
Publication Date: 24/05/2019
Deadline Date: 24/06/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Provision of Passenger Transport Management software system
CPV: 48100000, 48100000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1467530600

E-mail: marion.mackay@aberdeenshire.gov.uk

NUTS: UKM50

Internet address(es)

Main address: http://www.aberdeenshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Passenger Transport Management System

Reference number: 000-RNVK6219

II.1.2) Main CPV code

48100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Provision of Passenger Transport Management software system

II.1.5) Estimated total value

Value excluding VAT: 190 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48100000

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeenshire

II.2.4) Description of the procurement

The Council’s Passenger Transport Unit (PTU) is seeking to replace its existing client transport management system which is used for allocating passengers to transport contracts and Council vehicles, scheduling and optimising routes, authorising contract invoice payments, and financial monitoring.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality (as per tender documents) / Weighting: 45%

Price / Weighting:  55%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for up to two years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 24/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 24/06/2019

Local time: 12:00

Place:

Aberdeen

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=584693.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:584693)

VI.4) Procedures for review

VI.4.1) Review body

Aberdeenshire Council

Woodhill House, Westburn Road

Aberdeen

AB16 5GB

UK

Telephone: +44 1467530600

Internet address(es)

URL: http://www.aberdeenshire.gov.uk

VI.5) Date of dispatch of this notice

22/05/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
30/05/2019 14:40Change to proposed dates for presentations

Please note that the intended dates for presentations have changed. The dates of 3-5 July are specified in the ITT and also in Appendix 5, Annex 1 (p30).

The proposed new dates for presentations/demonstrations are now Tuesday 9, Wednesday 10 & Thursday 11 July.
03/06/2019 09:34REPLACED FILE: ESPD

ESPD: Updated with OJEU reference number
10/06/2019 14:48ADDED FILE: Oracle Payables file template

Details of requirements for the interface between any new system and Oracle.
11/06/2019 15:18ADDED FILE: Editable version of Appendix 2 - Pricing Schedule

Editable Microsoft Word Document (.docx) version of Appendix 2 - Pricing Schedule
Main Contact: marion.mackay@aberdeenshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
361300Passenger TransportTransport
271510Services - Application Service ProvisionInformation Communication Technology
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
24/05/2019 ITT - Passenger Transport Management System - Final Invitation To Tender220.18 KB39
24/05/2019 Appendix 2 - Pricing Schedule Appendix 2: Pricing Schedule226.54 KB28
24/05/2019 Appendix 3 - Declaration Appendix 3: Declaration29.48 KB19
24/05/2019 Appendix 6 - Standard Reports Appendix 6: Standard Reports203.49 KB21
24/05/2019 Aberdeenshire Council Mainstream School Transport Application Form Background Document: Mainstream School Transport Application Form102.65 KB26
24/05/2019 Mainstrean School Transport Tender Specification Background Document: Mainstream School Transport Sample Tender Specification93.95 KB31
24/05/2019 Appendix 1 - Statement of Requirements Appendix 1: Statement of Requirements268.53 KB36
24/05/2019 Appendix 4 - Conditions of Contract Appendix 4: Conditions of Contract538.15 KB19
24/05/2019 Appendix 5 - Award Questionnaire - Final Appendix 5: Award Questionnaire137.20 KB23
24/05/2019 Social Care Transport Application Form Background Document: Social Care Transport Application Form99.94 KB22
24/05/2019 Sample Mainstream School Pupil Manifest Background Document: Sample Mainstream School Pupil Manifest30.66 KB26
24/05/2019 ASN School Transport Application Form Background Document: ASN School Transport Application Form378.28 KB23
24/05/2019 Sample ASN Pupil Manifest Background Document: Sample ASN Pupil Manifest33.41 KB23
24/05/2019 Sample ASN Transport Tender Specification Background Document: Sample ASN Transport Tender Specification125.63 KB22
03/06/2019 ESPD ESPD: Updated with OJEU reference number133.84 KB13
10/06/2019 Oracle Payables File Template Details of requirements for the interface between any new system and Oracle.48.00 KB12
11/06/2019 Appendix 2 - Pricing Schedule Editable Microsoft Word Document (.docx) version of Appendix 2 - Pricing Schedule35.13 KB12

Replaced Documents

CreatedNameDescriptionSize
24/05/2019ESPDESPD123.91 KB

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