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Notice Details

Title: Replacement Catering Live System and Software
Reference No: MAY355106
OCID: ocds-r6ebe6-0000584746
Published by: Fife Council
Publication Date: 24/05/2019
Deadline Date: 26/06/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Fife Council is seeking a contractor for the provision of a replacement Catering Live system & Nutmeg Software.
CPV: 55524000, 48600000, 48610000, 48611000, 48612000, 72212600, 72212610, 72320000, 72321000, 48000000, 48100000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Fife Council

Fife House, North Street




Telephone: +44 3451550000



Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other: Facilities Management

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Replacement Catering Live System and Software

Reference number: 11397

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Fife Council is seeking a contractor for the provision of a replacement Catering Live system & Nutmeg Software.

II.1.5) Estimated total value

Value excluding VAT: 260 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)











II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement


Fife Council (“the Council”) seeks a Contractor for the provision of a Catering Management Solution.

The current system, ‘Catering Live’ was developed in-house, approximately 14 years ago and no longer meets the changing needs of the service or supports new technology that could offer cost savings or better Council capabilities.

The system is the Service’s catering database which is used for financial purposes, performance monitoring and management information. The system is at “end of life” and requires to be replaced.

Alongside Catering Live, we utilise a hosted system ‘Nutmeg’, which nutritionally analyses recipes and menus.

The project will identify and implement new technology that delivers streamlined processes that will provide more integration which will allow direct input, reducing the manual/paper processing that is currently required.

Fife Council’s preferred strategy is to implement cloud solutions.

II.2.5) Award criteria

Criteria below:

Quality criterion: Functional Requirements / Weighting: 70

Quality criterion: Security Requirements / Weighting: 15

Quality criterion: Technical Requirements / Weighting: 15

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 260 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Please provide turnover for 2016, 2017 and 2018 in ESPD response on PCS-T

Minimum level(s) of standards required:

104,000 GBP turnover per annum

III.1.3) Technical and professional ability

Minimum level(s) of standards required:


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 26/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.7) Conditions for opening of tenders

Date: 26/06/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13657. For more information see:

(SC Ref:584746)

VI.4) Procedures for review

VI.4.1) Review body

Fife Council

Fife House, North Street




Telephone: +44 3451550000


Internet address(es)


VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
279999other Information Communication TechnologyInformation Communication Technology
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
140Tayside, Central & Fife

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