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Notice Details

Title: The Provision of Fresh Fruit and Vegetables
Published by: Dumfries and Galloway Council
Publication Date: 04/05/2018
Deadline Date: 22/05/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: This contract is for the Supply and Delivery of Fresh Fruit and Vegetables to Dumfries and Galloway Council. Deliveries to be made to establishments across the Council within agreed delivery schedules.
CPV: 15300000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Contact person: Andrea Watson

Telephone: +44 1387260616

E-mail: andrea.watson@dumgal.gov.uk

NUTS: UKM92

Internet address(es)

Main address: http://www.dumgal.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Provision of Fresh Fruit and Vegetables

Reference number: DGT/AW/797/17

II.1.2) Main CPV code

15300000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

This contract is for the Supply and Delivery of Fresh Fruit and Vegetables to Dumfries and Galloway Council. Deliveries to be made to establishments across the Council within agreed delivery schedules.

II.1.5) Estimated total value

Value excluding VAT: 900 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM92

II.2.4) Description of the procurement

This contract is for the Supply and Delivery of Fresh Fruit and Vegetables to Dumfries and Galloway Council. Deliveries to be made to establishments across the Council within agreed delivery schedules.

II.2.5) Award criteria

Criteria below:

Quality criterion: Provision of Goods/Services / Weighting: 3.5

Quality criterion: Implementation Plan / Weighting: 5.25

Quality criterion: Business Continuity and Disaster Recovery / Weighting: 3.5

Quality criterion: Contract Management and Management Information / Weighting: 5.25

Quality criterion: Sustainability, Community Benefits & Fair Working Practices / Weighting: 17.5

Price / Weighting:  65

II.2.6) Estimated value

Value excluding VAT: 900 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for a further 12 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

The bidder should provide its “general” yearly turnover

The Bidder confirms they already have or can commit to obtain, prior to commencement of the contract, the levels of insurance cover indicated in the relevant Contract Notice


Minimum level(s) of standards required:

Dumfries and Galloway Council require the previous 2 years turnover, at a "general" level of 450,000 GBP

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, indicated below:

Insurances:

-Employers (Compulsory) Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.

-Public Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.

-Product Liability Insurance = 2 million GBP in respect of each claim without limit to the number of claims.

-Motor Vehicle Insurance = Minimum Third Party Motor Insurance Vehicle Liability in respect of any motor vehicle or plated plant used.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 002-001294

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/05/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 22/05/2018

Local time: 12:00

Place:

Carruthers House, English Street, Dumfries, DG1 2HP

Information about authorised persons and opening procedure:

Tenders will be opened by two council officers as soon as reasonably practible.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This contract is for a period of 3 years with the option to extend for up to a further 12 months.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10779. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Council aims to act as a role model within the public sector by carrying out its activities in a responsible and sustainable manner, considering how it can improve the economic, social and environmental wellbeing of the area.

The following themes have been identified as proportionate and relevant in relation to this contract:

Educational school / student visits

delivering training and development

development of the supply chain & SME opportunities

support to community food groups

(SC Ref:541528)

VI.4) Procedures for review

VI.4.1) Review body

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Telephone: +44 3033333000

E-mail: andrea.watson@dumgal.gov.uk

Internet address(es)

URL: http://www.dumgal.gov.uk

VI.4.2) Body responsible for mediation procedures

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Telephone: +44 3033333000

E-mail: andrea.watson@dumgal.gov.uk

Internet address(es)

URL: http://www.dumgal.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Authority will notify economic operators who submitted a tender, of its decision to award the contract which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a 'standstill period' of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority dispatches the notice and the date on which the Authority proposes to make an award pursuant to this procurement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the contract until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the contract has been entered into include the setting aside of the decision to award the contract to the winning tenderer. The bringing of court proceedings against the Authority after the contract has been entered into will not affect the contract unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the contract has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the contract following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the contract has been concluded in breach of The Public Contracts (Scotland) Regulations 2015, such economic operator is advised to promptly seek independent legal advice.

VI.4.4) Service from which information about the review procedure may be obtained

Dumfries and Galloway Council

Procurement Team, Carruthers House

Dumfries

DG1 2HP

UK

Telephone: +44 3033333000

E-mail: andrea.watson@dumgal.gov.uk

Internet address(es)

URL: http://www.dumgal.gov.uk

VI.5) Date of dispatch of this notice

03/05/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: andrea.watson@dumgal.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
111300Banquet and CateringCatering
111200Food and BeveragesCatering
119999other CateringCatering
111410Services - CafeteriaCatering
111400Services - CateringCatering

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

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