Contract Award Notice or call off from a framework (below OJEU threshold)
Results of the procurement procedure
Section I: Contracting Change
I.1) Name and addresses
2c New Mart Road
Contact person: Steven Clunie
Telephone: +44 1324417118
Main address: https://linkhousing.org.uk/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12842
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
Commercial Heating Planned Maintenance and Reactive Repairs Contract
Reference number: CM04 - 2019/22
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
This contract will include an Annual Safety Check on all equipment (including Landlord’s Gas Safety Inspection where required), fully comprehensive appliance service and responsive maintenance for the Employer’s commercial heating appliances, associated flues, ventilation, gas pipe work, distribution systems, SAV units, CHP units, thermal solar heating, commercial gas cooking appliances, calorifiers, pumps, valves, electrical control panel, BMS and associated equipment located on the Employer’s commercial premises only. All servicing and maintenance to be carried out as per current regulations, manufacturer’s instructions and current industry guidelines.
The Contract will be split into Service Years, each will consist of 11 month periods.
II.1.6) Information about lots
This contract is divided into lots:
II.1.7) Total value of the procurement
Value excluding VAT: 85 668.00 GBP
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
Various sites across central Scotland
II.2.4) Description of the procurement
Tendering Procedure will be part of a Best Value Submission. All tenders will be held binding for a period of THREE CALENDAR MONTHS from date of receipt.
The Association does not bind itself to accept the lowest, or any Tender and no allowance will be made for the costs of preparation of the same. The Association reserves the right to cancel the process at any time and/or seek fresh Tenders if necessary.
Any Tender received later than the time and date fixed in the ‘tendering procedure’ will be disqualified.
The Association will carry out a best value evaluation, this will be a 60:40 Quality/Cost analysis as follows;
The first stage will be an evaluation of the ITT questions as per the guidance in Section 5 of the ITT.
The second stage will be a summed assessment of the tendered Price towards a Total Price Score (40%).
Should it be deemed necessary there may be a further assessment by means of post tender technical interviews, at which there is likely to be Employer/Employers Consultant involvement, to examine in more detail the issues covered within the Tenderers Method Statement and the impact in terms of the successful day to day operation and management of the Contract to ensure the provision of a high-quality service for the Employer and tenants, customers and residents of the Employer. It shall be noted that only those Tenderers who are considered successful from second and third stages, will be invited for interview.
Tenderers shall note that following the interview, the Employer may also wish to visit Tenderers offices and yard/depot prior to making a final decision on the Contract award.
Note* Interviews will be at the sole discretion of the Client.
II.2.5) Award criteria
Quality criterion: Price
/ Weighting: 40
Quality criterion: Quality
/ Weighting: 60
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Section V: Award of contract
Contract No: CM04 2019/22
A contract/lot is awarded:
V.2 Award of contract
V.2.1) Date of conclusion of the contract
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
V.2.3) Name and address of the contractor
Alba Facilities Services Ltd
37 Lonmay Drive, Panorama Business Village
Telephone: +44 1417718888
Fax: +44 1417717700
The contractor is an SME:
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 85 668.00 GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
VI.4) Procedures for review
VI.4.1) Review body
2c New Mart Road
Telephone: +44 3303030124
VI.5) Date of dispatch of this notice
Information added to the notice since publication.
Additional information added to the notice since it's publication.
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