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Notice Details

Title: Design of Visitor Security Screening Facility and Associated Areas
Published by: Scottish Parliamentary Corporate Body
Publication Date: 12/03/2010
Deadline Date: 22/04/2010
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The Scottish Parliamentary Corporate Body (SPCB) is seeking to appoint a suitably qualified and experienced organisation(s) to provide design team services for a visitor security screening facility (of approximately 250m2 to 300m2) and associated areas at the Scottish Parliament building at Holyrood, Edinburgh.
The requirement will consist of seven stages as detailed below:
-Design progressed from inception through to production of all information necessary to make a submission for detailed planning approval (Stage 1)
-Submission for and the achievement of detailed planning approval (Stage 2)
-Completion of design to allow a traditional tender to be sought for the construction of the Visitor Security Screening Facility and Associated Areas (Stage 3)
-Technical evaluation of submitted tenders from suitably experienced contractors (Stage 4)
-Contract administration of the construction phase and subsequent defects liability period (Stages 5,6 and 7)
The SPCB reserve the right to postpone or terminate the appointment at the end of Stage 1, 2, 3 or 4 to cover all eventualities, e.g. further SPCB approval not given, planning approval not received, or funding not available. All interested parties will be asked to fully consider this when submitting their offers.
CPV: 71000000, 71200000, 71210000, 71220000, 71221000, 71223000, 71240000, 71245000, 71311000, 71312000, 71330000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Scottish Parliamentary Corporate Body

The Scottish Parliament, Procurement Services

Edinburgh

EH99 1SP

GB

Derrick Welsh

0131 348 6506

procurement@scottish.parliament.uk

0131 348 6621

www.scottish.parliament.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284
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I.2)

Type of contracting Authority and Main Activity or Activities

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Parliamentary services
No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Design of Visitor Security Screening Facility and Associated Areas

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

12

II.1.2)

Main site or location of works, place of delivery or performance

The city of Edinburgh



UKM25

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

The Scottish Parliamentary Corporate Body (SPCB) is seeking to appoint a suitably qualified and experienced organisation(s) to provide design team services for a visitor security screening facility (of approximately 250m2 to 300m2) and associated areas at the Scottish Parliament building at Holyrood, Edinburgh.

The requirement will consist of seven stages as detailed below:

-Design progressed from inception through to production of all information necessary to make a submission for detailed planning approval (Stage 1)

-Submission for and the achievement of detailed planning approval (Stage 2)

-Completion of design to allow a traditional tender to be sought for the construction of the Visitor Security Screening Facility and Associated Areas (Stage 3)

-Technical evaluation of submitted tenders from suitably experienced contractors (Stage 4)

-Contract administration of the construction phase and subsequent defects liability period (Stages 5,6 and 7)

The SPCB reserve the right to postpone or terminate the appointment at the end of Stage 1, 2, 3 or 4 to cover all eventualities, e.g. further SPCB approval not given, planning approval not received, or funding not available. All interested parties will be asked to fully consider this when submitting their offers.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=184912.

II.1.6)

Common Procurement Vocabulary (CPV)

71000000
71200000
71210000
71220000
71221000
71223000
71240000
71245000
71311000
71312000
71330000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

1. Introduction

1.1 The Scottish Parliamentary Corporate Body (SPCB) is seeking to appoint a suitably qualified and experienced organisation(s) to provide design team services for a visitor security screening facility (of approximately 250m2 to 300m2) and associated areas at the Scottish Parliament building at Holyrood, Edinburgh.

1.2 The visitor security screening facility is required to ensure that the SPCB’s delivery of services can be undertaken in a safe, secure and well-maintained building run in a sustainable manner.

2. Background

2.1 The Scottish Parliament was established by the Scotland Act 1998. The Scottish Parliamentary Corporate Body (SPCB), members of which are the Presiding Officer and 4 other members of the Scottish Parliament (MSPs), is the body that provides the Parliament with the property, staff and services required for its purposes. The main functions of the SPCB are set out in the Scotland Act 1998.

2.2 The Scottish Parliament building is an iconic building of approximately 30,000 square metres and is characterised by unique shapes and a consistent pallet of building materials; concrete, glass, oak and stainless steel. More information on the Parliament building is available on the Scottish Parliament website.

2.3 The SPCB takes sustainability seriously. The Parliament building achieved very high BREEAM ratings for the environmental design features incorporated in the original design and the sustainable operation of the business is achieved through the SPCB's Responsible Purchasing Strategy and an environmental management system certified to ISO 14001:2004. Certification to ISO 14001:2004 for the Holyrood complex and surrounding grounds was achieved in January 2007 and, following a successful audit earlier this year, this has been renewed for a further 3 years.

3. The Requirement

3.1 The Contractor will be required to provide a full design service through all stages of design and construction and interface with the construction contractor. The design must respect the architectural significance of the existing building and its environs.

3.2 The facility will provide a new main public entrance to the building for all visitors and cognisance of this will be important in the consideration of its orientation, the management of access to the secure area, any ancillary search area and the dedicated link to the existing building. The design will also require to take account of all interfaces with the existing structure and all necessary measures for a building of this type, including structural resistance to blast and the incorporation of building services that will be integrated with the existing building systems but with the capability, in certain circumstances, of being isolated from them.

3.3 The requirement will include a refresh/reconfiguration of the current main public entrance. The requirement may be extended to include an examination of options for maximising public engagement facilities. The design, construction and operation of the visitor security screening facility must meet our demanding environmental standards.

3.4 The Contractor will provide a suitably experienced design team with the architect acting as the design team leader. The proposed team will cover all disciplines necessary to fully design all aspects of the Visitor Security Screening Facility and Associated Areas.

3.5 The requirement will consist of seven stages as detailed below:

-Design progressed from inception through to production of all information necessary to make a submission for detailed planning approval (Stage 1)

-Submission for and the achievement of detailed planning approval (Stage 2)

-Completion of design to allow a traditional tender to be sought for the construction of the Visitor Security Screening Facility and Associated Areas (Stage 3)

-Technical evaluation of submitted tenders from suitably experienced contractors (Stage 4)

-Contract administration of the construction phase and subsequent defects liability period (Stages 5,6 and 7)

3.6 The SPCB reserve the right to postpone or terminate the appointment at the end of Stage 1, 2, 3 or 4 to cover all eventualities, e.g. further SPCB approval not given, planning approval not received, or funding not available. All interested parties will be asked to fully consider this when submitting their offers.

3.7 Indicative timings for this project and subsequent construction project are provided below for information but these may be subject to change.

-Scheme design (by Design Team) & associated cost plan (by QS/Cost Consultant): pre-Planning submission – Apr 2011

-Approval to submit planning application – Jun 2011

-Planning approval consideration by City of Edinburgh Council with assumed award date after six months – Dec 2011

-Approval to complete design and prepare construction tender documentation – Dec 2011

-Completion of design and tender documentation – May 2012

-Approval to proceed with construction tenders and evaluation – Jun 2012

-Construction tender period, tenders received, evaluated and recommendation made for appointment – Oct 2012

-Approval to award construction contract and for design team to supervise/ administer the works – Nov 2012

-Construction on site commencement date – Dec 2012

-Construction completion and hand-over – Nov 2013

-End of Defects Liability Period – Nov 2014

3.8 It should be noted that there will be further appointments for a Project Manager, Quantity Surveyor, CDM Co-ordinator and finally a separate tender exercise to appoint a construction firm but these requirements do NOT form part of this contract.

4. Experience

4.1 The Contractor must have a proven track record of providing design team services for similar facilities to this project. The Contractor will also have a detailed knowledge and experience of best practice in providing these services to a number of organisations. In particular, the Contractor should be able to demonstrate:

-A proven track record of completing full design team services for security projects of comparable complexity and value, on time and to budget.

-Experience of considering and incorporating measures in the design to mitigate the effects of security incidents.

-An understanding of how to maximise visitor orientation and flow through effective space planning.

-Examples of where some or all of the proposed team members have worked together.

-Availability and accessibility of design team members including attendance at relevant meetings, and close working and communication between each other and the client.

-Excellent interpersonal and communication skills which can be demonstrated by reference to previous collaborations with the team members and clients.

-Experience of working with other clients whose premises have either a high degree of architectural interest or are located in an area sensitive to planning needs or both.

-Involvement in projects that were run in accordance with OGC Achieving Excellence in Construction guidance.

-The ability to understand the diversity of interests of stakeholders and to be able to identify and engage with all stakeholders who are directly involved in the project and/or affected by it.

-The ability to bring innovation and imagination to suggested solutions.

-The ability to provide up to date professional advice and a working knowledge of all current construction related legislation.

-Experience of fully considering all environmental aspects.

-Understanding of and adherence to the Construction (Design and Management) Regulations 2007 or equivalent which includes the ability to identify and eliminate potential hazards during the design process.

-Experience of incorporating Disability Discrimination Act (DDA) requirements within projects.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Bank and Parent company guarantees may be required.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

An appropriate payment profile linked to key deliverables will be agreed with the Contractor with payment terms 30 days from receipt of a valid invoice.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and several liability.

Where consortia or other grouping of contractors submit a bid, they will be bound jointly and severally. Such consortia or grouping must nominate a lead member to deal with the SPCB on all matters relating to this procurement exercise.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


(1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.

(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.

(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.

(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established

(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)

Economic and financial capacity


(1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.

(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.




III.2.3)

Technical capacity


(1) A statement of the candidate's average annual number of staff and managerial staff over the previous 3 years

(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;

(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.

(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided

(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;

(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.

Interested candidates should download the pre-qualification questionnaire (PQQ) and provide all the information requested. In the PQQ candidates will be required to demonstrate their service operations, quality management, technical capacity, and their approach to responsible purchasing in terms of environmental, health and safety and equalities issues.




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

As detailed in the pre-qualification questionnaire

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NIC/WKS/04

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 22-04-2010  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 22-06-2010

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

The SPCB does not commit to letting a contract for all or any of the requirements if it becomes evident that it is not economically advantageous to do so.

The SPCB will not be liable for any costs incurred by those expressing an interest in, or tendering for, this contract.

Any contract awarded will be governed by and constructed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.

As part of the SPCB's responsibilities under the Freedom of Information (Scotland) Act 2002, the SPCB may be required to disclose any information provided by you in relation to this requirement, to anyone who makes a request under the Act.

The SPCB provides no guarantee of the volume or value of business that will be procured from this contract throughout its term.

The Pre-qualification Questionnaire can be downloaded electronically for completion and should be returned to procurement@scottish.parliament.uk by the closing date for requests to participate.

(SC Ref:184912)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures


Scottish Parliamentary Corporate Body

Procurement Services, Holyrood

Edinburgh

EH99 1SP

GB

procurement@scottish.parliament.uk

0131 348 6506

www.scottish.parliament.uk

0131 348 6621

Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

The SPCB will incorporate a minimum of 10 calendar days standstill period at the point at which information on the decision to award a contract is communicated to tenderers. This period allows unsuccesful tenderers to review the debriefing information provided from the contracting authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2006 (SI 2006 No1) provide for aggrieved parties to take action in the Sheriff Court of Court of Session. Any such action must be brought promptly (generally 3 months). Where the contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages.

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 12-03-2010

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



Scottish Parliamentary Corporate Body

The Scottish Parliament , Procurement Services

Edinburgh

EH99 1SP

GB

Derrick Welsh

0131 348 6506

procurement@scottish.parliament.uk

0131 348 6621
www.scottish.parliament.uk

II)

Address and contact points from which specifications and additional documentation may be obtained



Scottish Parliamentary Corporate Body

The Scottish Parliament , Procurement Services

Edinburgh

EH99 1SP

GB

Derrick Welsh

0131 348 6506

procurement@scottish.parliament.uk

0131 348 6621
www.scottish.parliament.uk

III)

Address and contact points to which Tenders/Requests to Participate must be sent



Scottish Parliamentary Corporate Body

The Scottish Parliament , Procurement Services

Edinburgh

EH99 1SP

GB

Derrick Welsh

0131 348 6506

procurement@scottish.parliament.uk

0131 348 6621
www.scottish.parliament.uk

Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
16/04/2010 09:06Question & Answer

Please see a question and answer below for information:- Q. Upon careful review of the PQQ and the guidance notes, particularly item 24.2 (referees), it is apparent that we cannot conform with requirement to have referees for work of this nature within the stipulated 3 year period. We have had similar experience out with the 3 year period, but would be grateful of clarification as to how strict the PQQ will be in this respect. A. In accordance with EU Procurement Directives for service contracts we are only able to take into consideration similar work you have completed in the last 3 years. While you would still technically be able to submit a PQQ response, the likelihood of being invited to tender would be low given that this question (24.2) accounts for 30% of the overall weighting of the PQQ questions.
Main Contact: procurement@scottish.parliament.uk
Admin Contact: procurement@scottish.parliament.uk
Technical Contact: N/a
Other Contact: procurement@scottish.parliament.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
391010Buildings - ConstructionWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Document Family

Hide related notices
MAR074861: Design of Visitor Security Screening Facility and Associated Areas
Publication Date: 12/03/2010
Deadline: 22/04/2010
Notice Type: Contract Notice
Authority name: Scottish Parliamentary Corporate Body
MAY092514: Design of Visitor Security Screening Facility and Associated Areas
Publication Date: 18/05/2011
Notice Type: Contract Award Notice
Authority name: Scottish Parliamentary Corporate Body

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
12/03/2010 Prequalification Questionnaire (PQQ) Prequalification Questionnaire (PQQ)335.50 KB0
12/03/2010 PQQ Evaluation Guidance PQQ Evaluation Guidance56.50 KB0

Replaced Documents

There are no previous versions of these documents

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