1.1 The Scottish Parliamentary Corporate Body (SPCB) is seeking to appoint a suitably qualified and experienced organisation(s) to provide design team services for a visitor security screening facility (of approximately 250m2 to 300m2) and associated areas at the Scottish Parliament building at Holyrood, Edinburgh.
1.2 The visitor security screening facility is required to ensure that the SPCB’s delivery of services can be undertaken in a safe, secure and well-maintained building run in a sustainable manner.
2.1 The Scottish Parliament was established by the Scotland Act 1998. The Scottish Parliamentary Corporate Body (SPCB), members of which are the Presiding Officer and 4 other members of the Scottish Parliament (MSPs), is the body that provides the Parliament with the property, staff and services required for its purposes. The main functions of the SPCB are set out in the Scotland Act 1998.
2.2 The Scottish Parliament building is an iconic building of approximately 30,000 square metres and is characterised by unique shapes and a consistent pallet of building materials; concrete, glass, oak and stainless steel. More information on the Parliament building is available on the Scottish Parliament website.
2.3 The SPCB takes sustainability seriously. The Parliament building achieved very high BREEAM ratings for the environmental design features incorporated in the original design and the sustainable operation of the business is achieved through the SPCB's Responsible Purchasing Strategy and an environmental management system certified to ISO 14001:2004. Certification to ISO 14001:2004 for the Holyrood complex and surrounding grounds was achieved in January 2007 and, following a successful audit earlier this year, this has been renewed for a further 3 years.
3. The Requirement
3.1 The Contractor will be required to provide a full design service through all stages of design and construction and interface with the construction contractor. The design must respect the architectural significance of the existing building and its environs.
3.2 The facility will provide a new main public entrance to the building for all visitors and cognisance of this will be important in the consideration of its orientation, the management of access to the secure area, any ancillary search area and the dedicated link to the existing building. The design will also require to take account of all interfaces with the existing structure and all necessary measures for a building of this type, including structural resistance to blast and the incorporation of building services that will be integrated with the existing building systems but with the capability, in certain circumstances, of being isolated from them.
3.3 The requirement will include a refresh/reconfiguration of the current main public entrance. The requirement may be extended to include an examination of options for maximising public engagement facilities. The design, construction and operation of the visitor security screening facility must meet our demanding environmental standards.
3.4 The Contractor will provide a suitably experienced design team with the architect acting as the design team leader. The proposed team will cover all disciplines necessary to fully design all aspects of the Visitor Security Screening Facility and Associated Areas.
3.5 The requirement will consist of seven stages as detailed below:
-Design progressed from inception through to production of all information necessary to make a submission for detailed planning approval (Stage 1)
-Submission for and the achievement of detailed planning approval (Stage 2)
-Completion of design to allow a traditional tender to be sought for the construction of the Visitor Security Screening Facility and Associated Areas (Stage 3)
-Technical evaluation of submitted tenders from suitably experienced contractors (Stage 4)
-Contract administration of the construction phase and subsequent defects liability period (Stages 5,6 and 7)
3.6 The SPCB reserve the right to postpone or terminate the appointment at the end of Stage 1, 2, 3 or 4 to cover all eventualities, e.g. further SPCB approval not given, planning approval not received, or funding not available. All interested parties will be asked to fully consider this when submitting their offers.
3.7 Indicative timings for this project and subsequent construction project are provided below for information but these may be subject to change.
-Scheme design (by Design Team) & associated cost plan (by QS/Cost Consultant): pre-Planning submission – Apr 2011
-Approval to submit planning application – Jun 2011
-Planning approval consideration by City of Edinburgh Council with assumed award date after six months – Dec 2011
-Approval to complete design and prepare construction tender documentation – Dec 2011
-Completion of design and tender documentation – May 2012
-Approval to proceed with construction tenders and evaluation – Jun 2012
-Construction tender period, tenders received, evaluated and recommendation made for appointment – Oct 2012
-Approval to award construction contract and for design team to supervise/ administer the works – Nov 2012
-Construction on site commencement date – Dec 2012
-Construction completion and hand-over – Nov 2013
-End of Defects Liability Period – Nov 2014
3.8 It should be noted that there will be further appointments for a Project Manager, Quantity Surveyor, CDM Co-ordinator and finally a separate tender exercise to appoint a construction firm but these requirements do NOT form part of this contract.
4.1 The Contractor must have a proven track record of providing design team services for similar facilities to this project. The Contractor will also have a detailed knowledge and experience of best practice in providing these services to a number of organisations. In particular, the Contractor should be able to demonstrate:
-A proven track record of completing full design team services for security projects of comparable complexity and value, on time and to budget.
-Experience of considering and incorporating measures in the design to mitigate the effects of security incidents.
-An understanding of how to maximise visitor orientation and flow through effective space planning.
-Examples of where some or all of the proposed team members have worked together.
-Availability and accessibility of design team members including attendance at relevant meetings, and close working and communication between each other and the client.
-Excellent interpersonal and communication skills which can be demonstrated by reference to previous collaborations with the team members and clients.
-Experience of working with other clients whose premises have either a high degree of architectural interest or are located in an area sensitive to planning needs or both.
-Involvement in projects that were run in accordance with OGC Achieving Excellence in Construction guidance.
-The ability to understand the diversity of interests of stakeholders and to be able to identify and engage with all stakeholders who are directly involved in the project and/or affected by it.
-The ability to bring innovation and imagination to suggested solutions.
-The ability to provide up to date professional advice and a working knowledge of all current construction related legislation.
-Experience of fully considering all environmental aspects.
-Understanding of and adherence to the Construction (Design and Management) Regulations 2007 or equivalent which includes the ability to identify and eliminate potential hazards during the design process.
-Experience of incorporating Disability Discrimination Act (DDA) requirements within projects.