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PCS-Tender

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, you will be required to do so.

Please visit the PCS-Tender website to express your interest in this Notice and access the tender documentation. Please search for Project Code 13785 under ITTs Open to All Suppliers and use the Search/Filter function, then the Project Code from the dropdown list. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide PDF.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

Notice Details

Title: External Support for Microsoft Agreements
Reference No: JUN356954
OCID: ocds-r6ebe6-0000586320
Published by: Renfrewshire Council
Publication Date: 12/06/2019
Deadline Date: 26/06/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: No
Has ESPD: No
Abstract: Renfrewshire Council requires support for their Microsoft Enterprise Agreements both Corporate (4,000 users) and academic (1,950 staff and 23,000 pupils). The Council requires both reactive and proactive support in this regard.
CPV: 72222300, 72267100, 72222300.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Renfrewshire Council

Renfrewshire House, Cotton Street

Paisley

PA1 1JB

UK

Contact person: Aileen Ross

Telephone: +44 1416186631

E-mail: aileen.ross@renfrewshire.gov.uk

Fax: +44 1416187050

NUTS: UKM83

Internet address(es)

Main address: http://www.renfrewshire.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

External Support for Microsoft Agreements

Reference number: RC-CPU-19-066

II.1.2) Main CPV code

72222300

 

II.1.3) Type of contract

Services

II.1.4) Short description

Renfrewshire Council requires support for their Microsoft Enterprise Agreements both Corporate (4,000 users) and academic (1,950 staff and 23,000 pupils). The Council requires both reactive and proactive support in this regard.

II.1.5) Estimated total value

Value excluding VAT: 150 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72267100

72222300

II.2.3) Place of performance

NUTS code:

UKM83

II.2.4) Description of the procurement

Renfrewshire Council requires support for their Microsoft Enterprise Agreements both Corporate (4,000 users) and academic (1,950 staff and 23,000 pupils). The Council requires both reactive and proactive support in this regard.

II.2.5) Award criteria

Criteria below:

Quality criterion: Definition of Reactive Services / Weighting: 0

Quality criterion: Access to services (Reactive) / Weighting: 5

Quality criterion: Response times and SLAs (Reactive) / Weighting: 7

Quality criterion: Access to Microsoft Services / Weighting: 8

Quality criterion: Definition of Proactive Services / Weighting: 0

Quality criterion: Access to services (Proactive) / Weighting: 10

Quality criterion: Response to requests / success measures / Weighting: 15

Quality criterion: Account Management / Weighting: 3

Quality criterion: Knowledge and skills / Weighting: 3

Quality criterion: Value Add / Weighting: 6

Quality criterion: Cyber Security / Weighting: 3

Quality criterion: Community Benefits / Weighting: 5

Quality criterion: Fair Working Practices / Weighting: 5

Price / Weighting:  30

II.2.6) Estimated value

Value excluding VAT: 150 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

There is an optional extension of 12 months, followed by an optional extension of 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

- Employer’s Liability Insurance – statutory minimum 5m GBP each and every claim;

- Professional indemnity insurance in the sum of 5m GBP (will accept cover in the aggregate so long as at least one automatic annual reinstatement of this sum is permitted within the policy terms);

- Public Liability – minimum 1m GBP each and every claim.

- Third Part Motor insurance - Statutory third party cover, evidence should be by way of a valid MV certificate in the company name, OR where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees' vehicles are appropriately insured and maintained for business purposes.

Tenderers must achieve a D&B failure score for 20 or above to pass this section.

The Council may undertake supplementary investigations to establish if the D&B failure score is a reflection of the current financial stability of the Tenderer; the outcome of such investigations will influence if a Tenderer is deemed to meet the minimum requirements to pass this bid selection stage in terms of their financial stability for the purposes of this contract. The Tenderer will be notified if supplementary investigations into the financial stability are being undertaken.

Where the Tenderer intends to sub-contract more than 25% of any Contract value to a single sub-contractor, the Tenderer must provide a D&B comprehensive report on the sub-contractor. The Council reserves the right to request one copy of all sub-contractors last 2 financial years’ audited accounts and details of significant changes since the last financial year end. The Council also reserves the right to reject the use of sub-contractors in relation to the Contract where they fail to meet the Council's minimum financial criteria

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 28/06/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 27/11/2019

IV.2.7) Conditions for opening of tenders

Date: 28/06/2019

Local time: 12:00

Place:

Renfrewshire House, Cotton Street, Paisley.

Information about authorised persons and opening procedure:

The tender will be opened in line with the Council's Standing Orders Relating to Contracts

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The Council will request the following documentation once all bids have been received:

1 Evidence of your company's insurance certificates detailing the required level of insurance's as per the levels stated within this Site

Notice.

2 Tenderers are required to submit S7 Declaration as part of their tender submission. The document is attached within the commercial

envelope.

3 A completed copy of Health and Safety Questionnaire. This document is contained within the general attachments area in

Public Contract Scotland Tender Portal

4 A completed copy of the Supporting Documents uploaded within the general attachments area in Public Contract Scotland Tender Portal,

please note that documents must be signed by an authorised signatory.

The Supporting Documents include.

S1 Equalities Questionnaire

S2 Equalities Declaration

S3 Tender Compliance Certificate

S4 No Collusion Certificate

S5 Prompt Payment Certificate

S9 List of Proposed Sub-Contractors

S11 Confirmation of Destruction of Information Certificate

6 Any contract awarded as a result of this tender exercise will be subject to Scots Law and the exclusive jurisdiction of the Scottish Courts.

7 Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

8 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as

described in the relevant section of the Contract Notice.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13567. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

(SC Ref:514806)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13567. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Details of Community Benefits are contained within the Invitation to Tender on PCS-T.

(SC Ref:560561)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13567. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13785. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows:

(SC Ref:586320)

VI.4) Procedures for review

VI.4.1) Review body

See VI.4.3 below

See VI.4.3 below

UK

Internet address(es)

URL: http://www.renfrewshire.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under Public Contracts (Scotland)

Regulations 2015 (SSI2105/446) (as amended) may bring proceedings in the Sheriff Court or Court of Session.

VI.5) Date of dispatch of this notice

12/06/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
12/06/2019 18:02Notice date(s) changed

The Deadline date was changed from 28/06/2019 12:00 to 26/06/2019 12:00.

Wrong deadline date originally entered. Correct date 26th June.
Main Contact: aileen.ross@renfrewshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271300Maintenance - Information Communication TechnologyInformation Communication Technology
279999other Information Communication TechnologyInformation Communication Technology
271500Services - Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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