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Notice Details

Title: Energy Partner for Midlothian and surrounding areas.
Reference No: JUN356897
OCID: ocds-r6ebe6-0000586541
Published by: Midlothian Council
Publication Date: 12/06/2019
Deadline Date: 10/07/2019
Deadline Time: 16:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: Midlothian Council (the Council) is seeking to procure an energy partner. The Council wishes to identify a partner with the most economically advantageous tender, to work with the Council on the scoping, design, procurement, financing, implementation, delivery, operation and maintenance of decentralised energy projects in Midlothian and surrounding areas (including but not limited to district heating, direct wire electricity, solar PV and electric vehicles) together with associated works, services and supplies. The first project likely to be progressed is the development, delivery and operation of a top up/back up energy centre and associated district heating network to serve the new emerging Shawfair Town. The primary source of low carbon heat will be from an adjacent existing Energy from Waste facility. The Council requires elements of this project to be commissioned by September 2021 to meet applicable funding conditions.
CPV: 45251250, 09300000, 09310000, 09323000, 09330000, 38551000, 42515000, 44163120, 45000000, 45232140, 45251000, 45251250, 45259300, 45315100, 45317300, 71300000, 71311000, 71314000, 71314200, 71314300, 71314310, 71700000, 79993000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Midlothian Council

Midlothian House, 40-46 Buccleuch Street,

Dalkeith

EH22 1DN

UK

Contact person: Gordon Pollock

Telephone: +44 1312707500

E-mail: gordon.pollock@midlothian.gov.uk

NUTS: UKM73

Internet address(es)

Main address: www.midlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

I.1) Name and addresses

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Telephone: +44 1314693922

E-mail: procurement@edinburgh.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.1) Name and addresses

East Lothian Council

John Muir House

Haddington, East Lothian

EH41 3HA

UK

Telephone: +44 1620827754

E-mail: procurement@eastlothian.gov.uk

NUTS: UKM73

Internet address(es)

Main address: http://www.eastlothian.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

I.1) Name and addresses

University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

UK

Telephone: +44 1316502508

E-mail: procurement.office@ed.ac.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.1) Name and addresses

Queen Margaret University

Queen Margaret University Drive

Musselburgh

EH21 6UU

UK

Telephone: +44 1314740000

E-mail: tenders@qmu.ac.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.qmu.ac.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00364

I.1) Name and addresses

Scottish Enterprise

Atrium Court, 50 Waterloo Street

Glasgow

G2 6HQ

UK

Telephone: +44 1412482700

E-mail: gordon.hutton@scotent.co.uk

Fax: +44 1412481600

NUTS: UKM82

Internet address(es)

Main address: http://www.scottish-enterprise.com/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

I.1) Name and addresses

NHS Lothian

Procurement Headquarters, Lothian Health Board Waverley Gate 2-4 Waterloo Place

Edinburgh

EH1 3EG

UK

Telephone: +44 7890554750

E-mail: capital.planning@nhslothian.scot.nhs.uk

NUTS: UKM

Internet address(es)

Main address: http://www.nhslothian.scot.nhs.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00326

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Energy Partner for Midlothian and surrounding areas.

II.1.2) Main CPV code

45251250

 

II.1.3) Type of contract

Works

II.1.4) Short description

Midlothian Council (the Council) is seeking to procure an energy partner. The Council wishes to identify a partner with the most economically advantageous tender, to work with the Council on the scoping, design, procurement, financing, implementation, delivery, operation and maintenance of decentralised energy projects in Midlothian and surrounding areas (including but not limited to district heating, direct wire electricity, solar PV and electric vehicles) together with associated works, services and supplies. The first project likely to be progressed is the development, delivery and operation of a top up/back up energy centre and associated district heating network to serve the new emerging Shawfair Town. The primary source of low carbon heat will be from an adjacent existing Energy from Waste facility. The Council requires elements of this project to be commissioned by September 2021 to meet applicable funding conditions.

II.1.5) Estimated total value

Value excluding VAT: 100 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

09300000

09310000

09323000

09330000

38551000

42515000

44163120

45000000

45232140

45251000

45251250

45259300

45315100

45317300

71300000

71311000

71314000

71314200

71314300

71314310

71700000

79993000

II.2.3) Place of performance

NUTS code:

UKM73


Main site or place of performance:

Midlothian Council area and surrounds. Details of the site for the Millerhill Low Carbon District Heating Project are outlined in the procurement documents.

II.2.4) Description of the procurement

Midlothian Council is seeking to procure an energy partner. The Council wishes to identify a partner with the most economically advantageous tender, to work with the Council on the scoping, design, procurement, financing, implementation, delivery, operation and maintenance of energy projects in Midlothian and surrounding areas (including but not limited to district heating, direct wire electricity, solar PV and electric vehicles) together with associated works, services and supplies. It is anticipated that this will involve development of a joint venture with the Council. The nature of the joint venture and potential funding and financing solutions will be explored during dialogue but is likely to involve the creation of a jointly owned Energy Services Company (ESCO). The duration of the joint venture will also be discussed in dialogue but it is possible that if an ESCO is established that it would not have a pre-determined lifespan. The Council will then enter into a concession agreement with the ESCO for the development and delivery of projects involving Council heat loads or land or generally within Council control. The concession duration will be explored during dialogue but the Council anticipates that this will be 25-40 years.

The first project likely to be progressed is the development, delivery and operation of an energy centre and associated district heating network to serve the new emerging Shawfair Town of up to 2900 homes plus associated Council buildings such as a new school. The Council requires elements of this scheme to be commissioned by September 2021 to meet applicable funding conditions. The Council anticipates that this project will involve a concession granted to the ESCO by the Shawfair developer, Shawfair LLP. The concession duration will be explored during dialogue but the Council anticipates that this will be 25-40 years.

The heat source identified for the initial projects is the energy from waste plant situated at the former Millerhill Marshalling Yards in Midlothian and operated by FCC under contract with City of Edinburgh Council for the benefit of City of Edinburgh Council and Midlothian Council. It is anticipated that other projects will subsequently be identified and awarded to the successful partner. The partner will be responsible for identifying and developing such projects. This will be subject to all necessary permissions, partner performance and the availability of funding or financing. In each case these projects, including the Shawfair scheme, may involve the sale of energy to the Contracting Authority and the other Contracting Authorities named in this notice.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 480

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3

Objective criteria for choosing the limited number of candidates:

Owing to character limitations in the OJEU Notice not all criteria and information relating to this procurement can be included in this notice. The Objective and Non -Discriminatory Criteria are set out in full in the ESPD and ESPD Instructions which can be accessed through the website referenced in section I.3.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: Yes

II.2.14) Additional information

Please see Information Memorandum which can be accessed through the website referenced in section I.3.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Full details can be found in the ESPD and ESPD Instructions which can be accessed through the website referenced in section I.3 of this notice.

(4.B.1.2) ESPD Statement:

Bidders will be required to have an average yearly turnover of a minimum of 25m GBP for the last 3 years. The average turnover stated shall be based upon the figures reported in the last 3 year’s audited financial statements. The average shall be a weighted average with the most recent year’s turnover counting for 60 percent, the next most recent year counting for 30 percent, and the third most recent counting for 10 percent.

Where, for any valid reason, the bidder does not have 3 year’s audited financial statements available, the Council may accept other forms of documentation which it considers acceptable as proof.

Where any bidder is relying on the financial and economic standing of another economic operator this must be clearly stated and will only be acceptable where: (1) the economic operator which is being relied on completes its own ESPD (including Question 4B) in accordance with 2C.1; and (2) a letter of support is provided by the economic operator being relied on clearly referencing (i) the economic operator it is guaranteeing; (ii) providing an undertaking to guarantee that economic operator's obligations under the Project; and (iii) explaining the guarantor's relationship to that economic operator.

(4.B.6) ESPD Statement:

A: The Council will use Experian to check the financial stability / risks associated with each bidder and require that they have at least an Experian credit score of at least 51 out of 100. Failing that, the Council will use reasonable measures to ensure that appointing the bidder does not provide an elevated risk in terms of their financial stability and, will request such information as may be reasonably necessary to ascertain that.

(4.B.6) ESPD Statement

B: Please provide information on the entity on whom you will rely to provide the partner’s share of the equity in the ESCO and the source of this funding. Please also state whether you anticipate funding will be sought from other sources, such as senior funders. Any identified entity on whom you will rely to invest in equity for the project should complete the ESPD in accordance with Section 2C of the ESPD.

The Council strongly prefers candidates to identify all organisations which will be responsible for funding the Project. Where candidates propose not to identify a partner or supplier in any of these areas at this stage, they should provide a clear statement of their proposed approach to address these aspects during the tender process.

At the final tender stage the Council will expect bids to be fully underwritten by funding providers.

The pass/fail tests of the ESPD will be applied retrospectively to any equity funder introduced at a later stage and a pass must be achieved for all tests.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Full details can be found in the ESPD and ESPD Instructions which can be accessed through the website referenced in section I.3 of this notice.

(4C.1) ESPD Statement

Please provide three case studies each not more than 1,500 words in length demonstrating your experience in successfully delivering projects most closely relevant to the project being procured by this notice (as more fully described in the Information Memorandum), in terms of technology, commercial structure, size, and complexity. Case studies should demonstrate experience of the following items:

- Successful participation in a joint venture with the public sector.

- Successful negotiation of an energy supply arrangement with an energy from waste plant

- Provision of strategic advice to the public sector on energy projects

- Successful development of district energy projects from feasibility to full delivery and commissioning

- Delivery of district energy projects within compressed timetables.

- Continued successful expansion of district energy projects.

For each case study please provide the following information:

a) Full name, address and telephone number of Client from whom a reference may be sought.

(b) Value of Project

(c) Location

(d) Type/Character of Work

(e) Contract Period

(f) Commencement Date

(g) Full details of the bidder’s role in the case study

(h) Clear statement on the stage which the project in the case study has reached (eg Outline Business Case, Financial Close, Full Operation etc)

Each case study will be scored as described in the ESPD Instructions which can be accessed through the website referenced in section I.3 of this notice. Submissions which are able to demonstrate relevant experience against more of the items listed in this requirement will score the highest.

2D.1 ESPD Statement: Sub-Contractors

Please complete questions 2D.1.1 and 2D.1.2 in the ESPD in respect of known sub-contractors who may be involved in the delivery of the project but who are not being relied upon to meet selection criteria.


III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Competitive dialogue

IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/07/2019

Local time: 16:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/07/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

All dates, timescales and values set out in this notice are estimates only and so subject to change during the tender process, if required.

The contract value specified in this contract notice is the Council’s best assessment of the capital value of the potential projects that could be delivered by the joint venture established under this procurement assuming that a number of the opportunities identified at section 5 of the information memorandum are delivered.

The tender evaluation methodology will be published as part of the invitation to participate in dialogue.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=586541.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Details of the community benefit requirements will be included in the procurement documents.

(SC Ref:586541)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=586541

VI.4) Procedures for review

VI.4.1) Review body

Midlothian Council

Midlothian House, 40-46 Buccleuch Street,

Dalkeith

EH22 1DN

UK

Telephone: +44 1312707500

Internet address(es)

URL: http://www.midlothian.gov.uk

VI.5) Date of dispatch of this notice

10/06/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
12/06/2019 13:59REPLACED FILE: Information Memorandum

Information memorandum - updated programme (para 6.5)
Main Contact: gordon.pollock@midlothian.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
371000ElectricityUtilities
391213EngineeringWorks - Construction, Repair and Maintenance
379999other UtilitiesUtilities
399999other Works - Construction, Repair and MaintenanceWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
12/06/2019Initial Network Drawing 1 - 1800 DHN RouteInitial Network Drawing - 1800 DHN Route564.94 KB52
12/06/2019Initial Network Drawing 2 - 2900 DHN RouteInitial Network Drawing 2 - 2900 DHN Route584.75 KB51
12/06/2019Non Disclosure AgreementNon Disclosure Agreement - for signature by bidders61.45 KB46
12/06/2019ESPD Instructions - FinalESPD instructions for bidders43.46 KB66
12/06/2019Information Memorandum 120619Information memorandum - updated programme (para 6.5)396.87 KB56

Replaced Documents

CreatedNameDescriptionSize
12/06/2019Information MemorandumInformation memorandum396.87 KB

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