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Notice Details

Title: Novel Wave Energy Convertor - R&D Services Call
Published by: Wave Energy Scotland Limited
Publication Date: 10/06/2015
Deadline Date: 13/08/2015
Deadline Time: 12:00
Notice Type: Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Wave Energy Scotland (WES) a wholly owned subsidiary of Highland and Islands Enterprise – funded by the Scottish Government – takes an innovative approach to supporting the commercialisation of the wave energy sector.
Wave Energy Scotland is a collaborative programme seeking to source and fund the development of the key sub-systems and components and then integrate these with other systems and/or into devices.
Arising from the fundamental approach, there is a strict requirement that all applicants entering the WES process are willing to adopt this approach and successful applicants collaborate in the future to allow their solutions to be integrated together where practicable. The Intellectual Property arrangements will facilitate this and are specified in the contract.
This Call is for novel wave energy converter devices, specifically focussed on the prime mover and structure.
WES invites applications for significantly improved novel wave energy converters for entry into this competition process at Stage 1 only. To be eligible applicants are expected to have already identified a concept and carried out preliminary feasibility work, as defined in Section 2.8 of the Call Guidance document. WES will only seek to support truly novel devices which have not been developed and characterised before. However, WES will consider supporting existing device concepts which have previously progressed to higher levels of maturity but where significant improvement potential has been identified (and can be demonstrated) and it would therefore be appropriate to return to an earlier stage.
Details provided in the Call Guidance Document, Application Form and/or Questionnaire.
CPV: 73100000, 76000000.

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)


Wave Energy Scotland Limited

Fraser House, Friar’s Lane

Inverness

IV1 1BA

UK


+44 1463244257



www.hie.co.uk/growth-sectors/energy/wave-energy-scotland/2015.html

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA24283
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I.2)

Type of contracting Authority and Main Activity or Activities

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No

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Novel Wave Energy Convertor - R&D Services Call

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

8

II.1.2)

Main site or location of works, place of delivery or performance

EU/EFTA



UK

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

8

Duration of the framework agreement

4

Justification for a framework agreement the duration of which exceeds four years

R&D services so time period unknown - 4 years is an estimate over 3 Stages of the Pre-Commercial Procurment exercise.

Estimated total value of purchases for the entire duration of the framework agreement

3000006100000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Wave Energy Scotland (WES) a wholly owned subsidiary of Highland and Islands Enterprise – funded by the Scottish Government – takes an innovative approach to supporting the commercialisation of the wave energy sector.

Wave Energy Scotland is a collaborative programme seeking to source and fund the development of the key sub-systems and components and then integrate these with other systems and/or into devices.

Arising from the fundamental approach, there is a strict requirement that all applicants entering the WES process are willing to adopt this approach and successful applicants collaborate in the future to allow their solutions to be integrated together where practicable. The Intellectual Property arrangements will facilitate this and are specified in the contract.

This Call is for novel wave energy converter devices, specifically focussed on the prime mover and structure.

WES invites applications for significantly improved novel wave energy converters for entry into this competition process at Stage 1 only. To be eligible applicants are expected to have already identified a concept and carried out preliminary feasibility work, as defined in Section 2.8 of the Call Guidance document. WES will only seek to support truly novel devices which have not been developed and characterised before. However, WES will consider supporting existing device concepts which have previously progressed to higher levels of maturity but where significant improvement potential has been identified (and can be demonstrated) and it would therefore be appropriate to return to an earlier stage.

Details provided in the Call Guidance Document, Application Form and/or Questionnaire.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=341621.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

73100000
76000000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

No

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Up to 100% of project costs via a contract for research and development services, is available under this call for Stage 1 activities.

WES can offer up to 3000k GBP (including VAT ) per Project for up to 12 months with applicants free to contribute further funds if desired. To deliver this project WES expects that the costs will be split approximately 75%/25% between (i) Performance testing, optimisation and verification and (ii) Initial concept engineering of the full scale system, respectively. WES is flexible over the total budget of 2.4m GBP for this call which will depend on the quality and number of the applications received. However, it is currently anticipated there will between 3 and 8 contracts awarded for this Stage. WES reserves the right:

(a)to re-allocate budget between this call and another call;

(b)not to take any technologies through from Stage 1 to any future stages of this call; and

(c)not to award any contracts under this call

Details provided in the Call Guidance Document, Application Form and/or Questionnaire.

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Details provided in the Call Guidance Document, Application Form and/or Questionnaire.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

This Call is open to any organisation registered in the European Union/EFTA that that can demonstrate a route to market for their innovative solution. Collaboration and technology transfer from other sectors is actively encouraged. The PCP process requires selected R&D providers to locate the majority of the R&D activities for the PCP contract, including in particular the principal researcher(s) working for the PCP contract, in the Member States or Associated Countries. Consequently, WES requires the bulk of the research activity to be undertaken within the EU/EFTA.

Details provided in the Call Guidance Document, Application Form and/or Questionnaire.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Details provided in the Call Guidance Document, Application Form and/or Questionnaire.

III.2.2)

Economic and financial capacity


Details provided in the Call Guidance Document, Application Form and/or Questionnaire.



It is a requirement of this contract that bidders hold the levels of insurance indicated below on an each and every claim basis:

- Employer’s (Compulsory) Liability Insurance = 5m GBP

- Public Liability Insurance = 5m GBP

- Professional Indemnity Insurance – An appropriate level based on contract value and the potential risk of damages. This will be discussed with the highest ranking Applicants, if considered necessary, prior to any final decisions being made. As a guide, it is expected to be between 5 & 10 times the contract value up to a maximum of 5m GBP.

Details provided in the Call Guidance Document, Application Form and/or Questionnaire.


III.2.3)

Technical capacity


Details provided in the Call Guidance Document, Application Form and/or Questionnaire.




III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

Section IV: Procedure

IV.1)

Type of Procedure


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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No


Yes

No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

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Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents



 


IV.3.4)

Time-limit for receipt of tenders or requests to participate

 13-08-2015  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders





Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published


VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No



VI.3)

Additional Information

This Contract Notice is for the procurement of R&D services and is, accordingly, exempt from the requirements of The Public Contracts (Scotland) Regulations 2012. This Notice is, therefore, published in the OJEU on a voluntary basis.

Although this Notice indicates that the open procedure will be followed, WES are not bound by the timescales or any other requirements of the Regulations and will conduct this competition as set out in the accompanying call documents, or as otherwise indicated by WES to all parties who have recorded an interest in relation to the process.

In order to participate in the competition, applicants should register, for free, on the Public Contracts Scotland PCS) website (www.publiccontractsscotland.gov.uk), record their interest in this contract and download and complete all relevant documentation.

This free process also gives suppliers access to an on line Question & Answer facility which allows queries to be submitted (anonymously), and answers published and shared with all potential bidders.

Applications must be submitted via the PCS Postbox and be received by the date and time indicated with all questions answered. Hard copy responses will not be accepted.

A webinar (18/06/15) and a brokerage event (02/07/15) will be held as part of the application process. The webinar will allow potential applicants an opportunity to hear about WES and the call itself. The brokerage event will allow potential applicants the opportunity to meet with members of Scottish industry and investigate partnerships.

Registration will be required for both the Webinar and Brokerage Event for those who wish to participate and/or attend the event. Details will be provided on PCS nearer the time.

All relevant information and documentation (including a link to the webinar itself and any questions and answers) will be uploaded to PCS following both events.

Dates and other information contained in this notice are communicated as being indicative only and may be subject to change.

The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract.

Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract.

Any contract awarded will be subject to the law of Scotland.

The contracting authority reserves the right to assign all or part of any contracts resulting from this process.

Successful entities will be required to enter into the contractual documents and licence arrangements specified in the accompanying documents.

Bidders which enter this Stage of the Call and complete that stage with outputs that meet the required performance expectations and satisfy the stage gate criteria can apply for further funding to progress to the next development stage. This application shall be a competitive process involving the other entities admitted to the framework which have also achieved the requirements referred to above.

Applicants should note that with reference to Section II.1.4 relating to Framework Agreements, as this competition has 3 separate Programme Stages, the figures entered in the Contract Notice are estimates and indicative only.

Details provided in the Call Guidance Document, Application Form and/or Questionnaire.

(SC Ref:341621)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures










Body responsible for mediation procedures










VI.4.2)

Lodging of appeals

VI.4.3)

Service from which information about the lodging of appeals may be obtained










VI.5)

Dispatch date of this Notice

 10-06-2015

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained



via Public Contracts Scotland web portal (http://www.publiccontractsscotland.gov.uk/)




UK




II)

Address and contact points from which specifications and additional documentation may be obtained



via Public Contracts Scotland web portal (http://www.publiccontractsscotland.gov.uk/)




UK




III)

Address and contact points to which Tenders/Requests to Participate must be sent



via Public Contracts Scotland web portal (http://www.publiccontractsscotland.gov.uk/)




UK





Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
11/06/2015 11:56Webinar - 0930 (UK BST) Thursday 18th June

Further details regarding the webinar already detailed in the Contract Notice and published documentation, including a link to register can be found at www.waveenergyscotland.co.uk under the heading of Wave Energy Scotland Events.
25/06/2015 12:34Webinar - Thursday 18th June

The webinar held on 18th June is now available and can be viewed at http://www.hie.co.uk/growth-sectors/energy/wave-energy-scotland/rd-services-call-video-watch-again.html or https://youtu.be/exSunCh7IuA Responses to any unanswered queries raised during the webinar will be uploaded to the Public Contracts Scotland website shortly.
25/06/2015 13:04Scottish Development International - Brokerage Event 2nd July

Scottish Development International (SDI) is holding a brokerage event for applicants intending to bid into this call. The aim of the event is to facilitate an opportunity for any applicants wishing to investigate partnerships to meet with Scottish and overseas wave energy developers who have early-stage designs and concepts. One-to-one meetings will be available. Testing of scale prototypes as part of this call is required to be carried out in Scotland and therefore understanding how this could be achieved with Scottish partners is also part of the reason behind this brokerage event. Details on the SDI brokerage event can be found below: Date: Thursday, 2nd July Venue: The Carlton Hotel, North Bridge, Edinburgh, EH1 1SD Time: 10:00 to 16:00. Registration is required. To register for this event and to find out further details, please go to the SDI website using the link below: http://events.scottish-enterprise.com/events/ClientApps/Silverbear.Web.EDMS/public/default.aspx?tabid=37&id=300957&orgId=1
29/06/2015 10:08REVISED Novel WEC Competition - Application Form

REVISED Competition Application Form
01/07/2015 16:19ADDED FILE: Webinar Transcript

Transcript of webinar held on 18th June in relation to this Call.
02/07/2015 11:00ADDED FILE: Terms and Conditions

Call Terms & Conditions
02/07/2015 11:04ADDED FILE: Tank Testing Guidance - an additional document giving more details on the tank testing requirements

To be read in conjunction with the other call documents and in particular the call Guidance Document
02/07/2015 11:08Tank Testing - correction to Call Guidance Document information

Please note that Section 1.9.5.5 of the Call Guidance Document incorrectly makes reference to “the sample report listed in Section 10“. This can be found in Section 7 of the new ‘Novel WEC Competition – Tank Test Guidance’ - document No 8 issued earlier.
13/07/2015 16:09ADDED FILE: Webinar Q&A

Q&A from webinar held on 18th June
24/07/2015 12:02REPLACED FILE: Novel WEC Competition - Guidance Document

Revised Competition Specification and Guidance Document-revisions in relation to Section 3 & Table 6
24/07/2015 15:53ADDED FILE: Questionnaire - Economic/Financial Standing

Clarity on information required for Section 4 of Novel WEC Competition - Questionnaire
28/07/2015 11:05SDI Brokerage Event - 2nd July 2015

The agenda and presentations from the Brokerage Event helf on 2nd July are now available to view on the WES website http://www.hie.co.uk/growth-sectors/energy/wave-energy-scotland/project-calls.html#open-call
28/07/2015 11:06SDI Brokerage Event - 2nd July 2015

The agenda and presentations from the Brokerage Event held on 2nd July are now available to view on the WES website http://www.hie.co.uk/growth-sectors/energy/wave-energy-scotland/project-calls.html#open-call
29/07/2015 15:21ADDED FILE: WES IP Availability

WES IP Availability
29/07/2015 15:25WES IP Availability

WES IP Availability
Main Contact: N/a
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
181100Forensic and LaboratoryEnvironmental Services
182000Testing and InspectionEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
180Outside Scotland
170Scotland South
140Tayside, Central & Fife

Document Family

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Publication Date: 10/06/2015
Deadline: 13/08/2015
Notice Type: Contract Notice
Authority name: Wave Energy Scotland Limited
APR242815: Award of Novel Wave Energy Convertor - R&D Services Call
Publication Date: 27/04/2016
Notice Type: Contract Award Notice
Authority name: Wave Energy Scotland Limited

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
10/06/2015 Novel WEC Competition - Forms for Signature Competition Forms for Signature77.14 KB0
10/06/2015 Novel WEC Competition - Questionnaire Competition Questionniare125.49 KB0
29/06/2015 Revised Novel WEC Competition Application Form REVISED Competition Application Form118.59 KB0
01/07/2015 Webinar Transcript- 18 June 2015 Transcript of webinar held on 18th June in relation to this Call.207.52 KB0
02/07/2015 Novell WEC Competition - Terms & Conditions Call Terms & Conditions137.61 KB2
02/07/2015 Novel WEC Competition - Tank Test Guidance To be read in conjunction with the other call documents and in particular the call Guidance Document585.67 KB2
13/07/2015 NWEC Webinar Q&A Q&A from webinar held on 18th June104.80 KB1
24/07/2015 Revised Novel WEC Competition - Guidance Document Revised Competition Specification and Guidance Document-revisions in relation to Section 3 & Table 6832.88 KB2
24/07/2015 Additional Information - Econcomic & Financial Standing Clarity on information required for Section 4 of Novel WEC Competition - Questionnaire36.28 KB1
29/07/2015 WES IP Availability WES IP Availability36.20 KB0

Replaced Documents

CreatedNameDescriptionSize
10/06/2015Novel WEC Competition - Application FormCompetition Application Form130.05 KB
10/06/2015Novel WEC Competition - Guidance DocumentCompetition Specification and Guidance Document832.81 KB
29/07/2015WES IP AvailabilityWES IP Availability27.50 KB

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