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Notice Details

Title: Operation of the Cafeteria within Dollan Aqua Centre, East Kilbride
Published by: South Lanarkshire Council
Publication Date: 24/07/2017
Deadline Date: 14/08/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: No
Abstract: Operation of the cafeteria within Dollan Aqua Centre, East Kilbride
CPV: 55520000, 55520000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

South Lanarkshire Council

Council Headquarters, Almada Street

Hamilton

ML3 0AA

UK

Telephone: +44 1698454147

E-mail: sharon.barr@southlanarkshire.gov.uk

NUTS: UKM95

Internet address(es)

Main address: http://www.southlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00410

I.1) Name and addresses

South Lanarkshire Leisure and Culture Limited

Floor 1, North Stand, Cadzow Avenue

Hamilton

ML3 0LX

UK

Telephone: +44 1698476262

E-mail: customer.services@southlanarkshireleisure.co.uk

Fax: +44 1698476198

NUTS: UKM95

Internet address(es)

Main address: www.slleisureandculture.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA24203

I.2) Joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publictendersscotland.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publictendersscotland.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Operation of the Cafeteria within Dollan Aqua Centre, East Kilbride

Reference number: SLC/PS/FINCOR/16/178

II.1.2) Main CPV code

55520000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Operation of the cafeteria within Dollan Aqua Centre, East Kilbride

II.1.5) Estimated total value

Value excluding VAT: 546 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

55520000

II.2.3) Place of performance

NUTS code:

UKM95

II.2.4) Description of the procurement

South Lanarkshire Council, on behalf of South Lanarkshire Leisure and Culture Ltd (SLLC), is seeking to procure the services of a suitably experienced supplier to operate the cafeteria servicing the public within the Dollan Aqua Centre, East Kilbride.

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The contract duration shall be 4 years with the option to extend for up to 36 months.

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It is anticipated the contract will commence in October 2017.

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II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 65

Price / Weighting:  35

II.2.6) Estimated value

Value excluding VAT: 546 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: Yes

Description of renewals:

Optional Extension of up to 36 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD Question 4A.1 Trade Registers

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It is a requirement of this tender that if the bidder is UK based they must hold a valid registration with Companies House. Where the bidder is UK based but not registered at Companies House they must be able to verify to the Councils satisfaction that they are trading from the address provided in the tender and under the company name given.

If the bidder is based out-with the UK they must be enrolled in the relevant professional or trade register appropriate to their country as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015.

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III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.4 Economic and Financial Standing

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The Council will use the following ratios to evaluate a bidders financial status. Bidders must confirm within their response to the relevant question within the Qualification Envelope that as a minimum, 2 out of the 3 ratios can be met and what the value of each ratio is.

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The 3 ratios to be evaluated are:

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Profitability – this is taken as profit after tax but before dividends and minority interests. If a company makes a profit then it is a pass for this ratio;

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Liquidity – this is calculated as current assets less stock and work in progress, divided by current liabilities. If the answer is greater than or equal to one then it is a pass for this ratio

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Gearing – this is calculated as the total external secured borrowing (short term and long term) divided by shareholder funds expressed as a percentage. If the answer is less than or equal to 100% it is considered a pass for this ratio.

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Where 2 out of the 3 ratios cannot be met, the Council may take the undernoted into consideration when assessing financial viability and the risk to the Council, providing that the Bidder can supply evidence to substantiate any of the mitigating criteria when requested to do so. The following list is not exhaustive and other criteria may be considered where proposed by a bidder as mitigating factors:

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Would the bidder have passed the checks if prior year accounts had been used?

Were any of the poor appraisal outcomes "marginal"?

Does the bidder operate in a market which, traditionally, requires lower liquidity or higher debt finance?

Does the bidder have sufficient reserves to sustain losses for a number of years?

Does the bidder have a healthy cashflow?

Is the bidder profitable enough to finance the interest on its debt?

Is most of the bidder's debt owed to group companies?

Is the bidder's debt due to be repaid over a number of years, and affordable?

Have the bidder's results been adversely affected by "one off costs" and / or "one off accounting treatments"?

Do the bidder's auditors (where applicable) consider it to be a "going concern"?

Do Keynote (where applicable) consider the bidder to be a "going concern"?

Will the bidder provide a Parent Company Guarantee?

Is the bidder the single supplier/source of the Goods/Works/Services in the marketplace?

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The Council will request submission of and assess the bidders financial accounts, and may use Keynote or similar financial verification systems to validate the information provided.

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ESPD Question 4B.5 Insurance

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The bidder must confirm that they have or will commit to obtain prior to the commencement of the contract, the following levels of Insurance Cover:

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Employer’s Liability Insurance covering the death of or bodily injuries to employees of the bidder arising out of and in the course of their employment in connection with this contract to the level of 10000000 GBP in respect of each claim, without limit to the number of claims.

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Public Liability Insurance covering the death of or bodily injury to a person (not an employee of the bidder) or loss of or damage to property resulting from an action or failure to take action by the bidder to the level of 5000000 GBP in respect of each claim, without limit to the number of claims.

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III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2 Technical and Professional Ability

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With reference to the nature and details of the services that are the subject matter of this tender, relevant examples are to be provided of the services undertaken by the bidder in the last 3 years.

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It is a mandatory requirement of this contract that the concession holder has a minimum of three years experience of operating services of this nature from a permanent facility.

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Within your response to ESPD Question 4C.1.2 please provide an introduction/background for your organisation and provide examples of running similar types of catering concessions, including annual turnover for each year of the contract.

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A maximum of 3 examples should be provided.

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III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/08/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 14/08/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

7 years

VI.3) Additional information

Site Visits

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Bidders are required to attend a pre arranged site visit to the Dollan Aqua Centre Cafe, prior to tender submission, in order that the nature of the business and facilities can be fully understood. The cafe will be available for site visits by mutual arrangement between the following dates:

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Monday 31 July – Wednesday 9 August 2017

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Please contact Mark Wilson on 01355 260000 or email Mark.Wilson@southlanarkshireleisure.co.uk to arrange a suitable time your visit (no later than two working days prior to the visit taking place).

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Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

ESPD Questions 3A and 3C have been identified as mandatory exclusion grounds and ESPD Questions 3B and 3D have been identified as discretionary exclusion grounds. All the exclusion grounds will be dealt with on a PASS/FAIL basis. In respect of the mandatory exclusion grounds a bid will be excluded where a bidder fails to provide either a positive response or to provide details to the satisfaction of the Council of the self cleansing measures undertaken. In respect of the discretionary exclusion grounds a bid may be excluded where a bidder fails to provide either a positive response or if the Council is not satisfied as to the self cleansing measures undertaken.

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ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime – Information Sharing Protocol

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It is a requirement of this tender that the bidder recommended for award completes and submits, when requested to by the Council, the Serious and Organised Crime – Information Sharing Protocol form for evaluation prior to any award being made.

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Declarations and Certificates

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In an open tendering procedure prior to any award being made the successful bidder will provide the undernoted certificates, declarations and/or completed questionnaires to evidence their compliance with the relevant questions within the Qualification Envelope.

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All certificates, declarations and questionnaires can be found within the Attachment area of PCS-T.

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ESPD Question 2D.1 Prompt Payment Certificate

Declaration Section Form of Tender

ESPD Question 3D.11 Non-Collusion Certificate

ESPD Question 3D.3 Human Rights Act Declaration

ESPD Question 4B.5.1 Insurance Certificates

ESPD Questions 3A.1 to 3A.8 Serious and Organised Crime Declaration

ESPD Question 3A.6 Modern Slavery Act 2015 Declaration

In the case of an open tender this information will not be required to be uploaded and submitted with the bid, but will instead be requested by the Council following the conclusion of the evaluation of the Qualification, Technical and Commercial Envelopes and prior to the award of the tender.

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Failure to provide this information or in the event that the information provided does not support or evidence the statements made within the ESPD will invalidate the bid. In this scenario the Council will seek to obtain the relevant information and evidence from the second highest scoring bidder and so on until a fully compliant bidder is identified.

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The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7517. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:505469)

VI.4) Procedures for review

VI.4.1) Review body

South Lanarkshire Council

Council Headquarters, Almada Street

Hamilton

ML3 0AA

UK

Telephone: +44 03031231015

Internet address(es)

URL: http://www.southlanarkshire.gov.uk

VI.5) Date of dispatch of this notice

24/07/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: sharon.barr@southlanarkshire.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
111410Services - CafeteriaCatering
111400Services - CateringCatering
119999other CateringCatering

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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