View Notice

PCS-Tender

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, you will be required to do so.

To access PCS-Tender, record an interest in this notice and access the tender documentation please visit the PCS Tender Website. Please search for Project Code 8630 under ITTs Open to All Suppliers and use the Search/Filter function, then the Project Code from the dropdown list. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide PDF.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

Notice Details

Title: European Championships Glasgow 2018 - Large Video Displays
Published by: Glasgow City Council
Publication Date: 14/07/2017
Deadline Date: 14/08/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Abstract: A key requirement of Glasgow 2018’s Championships Presentation Strategy is to deliver in-venue entertainment that will engage and inform audiences in a creative and innovative way.
The provision of world class Large Video Display (LVD) systems will play a central role in this strategy providing public engagement within the venues as the primary source of both results data, Championships Presentation and entertainment content.
CPV: 32320000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412872000

E-mail: claire.connell@glasgow.gov.uk

Fax: +44 1412879399

NUTS: UKM34

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

European Championships Glasgow 2018 - Large Video Displays

Reference number: GCC004073CPU

II.1.2) Main CPV code

32320000

 

II.1.3) Type of contract

Services

II.1.4) Short description

A key requirement of Glasgow 2018’s Championships Presentation Strategy is to deliver in-venue entertainment that will engage and inform audiences in a creative and innovative way.

The provision of world class Large Video Display (LVD) systems will play a central role in this strategy providing public engagement within the venues as the primary source of both results data, Championships Presentation and entertainment content.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM34

UKM25

UKM31


Main site or place of performance:

Glasgow, UK

II.2.4) Description of the procurement

A key requirement of Glasgow 2018’s Championships Presentation Strategy is to deliver in-venue entertainment that will engage and inform audiences in a creative and innovative way. The provision of world class Large Video Display (LVD) systems will play a central role in this strategy providing public engagement within the venues as the primary source of both results data, Championships Presentation and entertainment content.

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology / Weighting: 10

Quality criterion: Technical Solution / Weighting: 20

Quality criterion: Project Management / Weighting: 10

Quality criterion: Delivery Solutions / Weighting: 10

Quality criterion: Risk Management / Weighting: 10

Quality criterion: Fair Work Practices / Weighting: 5

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order

to participate in the tendering process:-

There is a minimum financial requirement that affects Minimum Turnover Trading Performance and Balance Sheet strength. Financial requirements should be calculated on latest filed accounts with Company House.

Minimum Turnover: -

Minimum Turnover to be set at twice contract value

Trading Performance Ratio: -

An overall positive outcome on pre tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

Balance Sheet Strength: -

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities.

Applicants who have been trading for less than the 3 years noted above must provide

evidence that they are complying with the above minimum financial requirements

for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part

of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial

requirements stipulated above.

The following insurances will be required for this contract –

Employer’s Liability: -

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Public Liability: -

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Products Insurance: -

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least TEN MILLION (GBP 10,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Professional Indemnity:

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Contract Works: -

The organisation/consultant shall take out and maintain throughout the period of their services, Contract Works insurance to the value of the contract.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2, Bidders will be required to provide 2 project examples delivered within the last 3 years that demonstrate that they have the relevant experience to deliver the services as described in the scope of services document contained within PCS-T.

Please outline 2 project examples highlighting your experience and record of accomplishment in delivering solutions within tight budgets and timeframes, similar in scale and complexity to that outlined in the scope of services.

For each project example the following information should be provided, but not limited to:

- The event and duration, number of sports and/or venues

- Sub-contractors and/or other third party suppliers worked with and their role.

- The parameters of the role your organisation specifically delivered.

- The technology implemented.


Minimum level(s) of standards required:

Bidders must score a minimum threshold of 60% for the Technical or Professional Capability Questions. Any bidder who fails to achieve the minimum threshold will be disqualified from the process.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Please refer to ITT documentation for contract performance conditions.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/08/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 14/08/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

VI.3) Additional information

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates or comply with the questions noted in ESPD 4D. This information can be found within the buyers attachment area — http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Health & Safety — The H&S Questionnaire is contained in the attachments section of PCS-T. Applicants must complete the H&S Questionnaire as part of their submission. Responses to the H&S Questionnaire will be evaluated as pass or fail.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8630. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Outcomes Document provides examples of the types of Community Benefits sought through delivery of this council contract. Please review this document when considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part of your contract submission. The Community Benefits Outcomes Document can be located in the attachments section of PCS-T.

(SC Ref:502616)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412872000

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘the Regulations’). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.5) Date of dispatch of this notice

12/07/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: claire.connell@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
680Glasgow 2018 European ChampionshipsSpecial Projects/Events
171111Supplies - Audio VisualEducation

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde
140Tayside, Central & Fife

Document Family

Hide related notices
JUL289597: European Championships Glasgow 2018 - Large Video Displays
Publication Date: 14/07/2017
Deadline: 14/08/2017
Notice Type: 02 Contract Notice
Authority name: Glasgow City Council
NOV302758: European Championships Glasgow 2018 - Large Video Displays
Publication Date: 30/11/2017
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Glasgow City Council

Copyright © Public Contracts Scotland