View Notice

Do you wish to record an interest in this notice?
Do you require any additional documents?

Notice Details

Title: Provision of Cash Collection Services
Published by: North Lanarkshire Council
Publication Date: 07/07/2017
Deadline Date: 08/08/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: The Authority requires a single provider for the collection of cash and cheques from establishments including outlets for Arms Length External Organisations (ALEOS) including North Lanarkshire Leisure and Culture NL. Specific requirements for all establishments are:
Uplift and transfer of cash/cheques to bank cash centre;
.
Next day banking; and
.
Scheduled supply and ad hoc delivery of change to establishments when required
.
The contract must ensure the safe delivery of cash/cheques within defined timescales which will enable the Authority to manage cash flow effectively.
.
All personnel employed on the contract must have a current Security Industry Authority (SIA) licence for Cash and Valuables in Transit (CVIT.
CPV: 79710000, 60000000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

Telephone: +44 1698403870

E-mail: corporateprocurement@northlan.gov.uk

Fax: +44 1698403050

NUTS: UKM36

Internet address(es)

Main address: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Cash Collection Services

Reference number: CPT-ML-FS-16-127

II.1.2) Main CPV code

79710000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Authority requires a single provider for the collection of cash and cheques from establishments including outlets for Arms Length External Organisations (ALEOS) including North Lanarkshire Leisure and Culture NL. Specific requirements for all establishments are:

Uplift and transfer of cash/cheques to bank cash centre;

.

Next day banking; and

.

Scheduled supply and ad hoc delivery of change to establishments when required

.

The contract must ensure the safe delivery of cash/cheques within defined timescales which will enable the Authority to manage cash flow effectively.

.

All personnel employed on the contract must have a current Security Industry Authority (SIA) licence for Cash and Valuables in Transit (CVIT.

II.1.5) Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

60000000

II.2.3) Place of performance

NUTS code:

UKM36


Main site or place of performance:

North Lanarkshire

II.2.4) Description of the procurement

Specific requirements for all establishments are:

- Uplift and transfer of cash/cheques to bank cash centre;

- Next day banking; and

- Scheduled supply and ad hoc delivery of change to establishments when required.

.

The uplift/delivery schedules are to be divided into six sections as follows:

Section 1A Chief Executives- First Stop Shops

Section 1B Chief Executives– Miscellaneous Others

Section 2 Culture NL

Section 3A Education– Secondary Schools

Section 3B Education– Primary Schools, Special Schools & Nurseries

Section 3C Education – Others

Section 4 North Lanarkshire Leisure Services

The contract must ensure the safe delivery of cash/cheques within defined timescales which will enable the Authority to manage cash flow effectively.

.

All personnel employed on the contract must have a current Security Industry Authority (SIA) licence.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 30

Price / Weighting:  70

II.2.6) Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend the contract for 12 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

4A.2 Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

.

Bidders must confirm if they hold the particular authorisation or memberships.

.

CONDITION: All personnel employed on the contract must have a current Security Industry Authority (SIA) licence for Cash and Valuables in Transit.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must respond to ESPD questions 4B.2.2, 4B.5.1

.

The Bidder response to these questions for Economic and Financial Standing will be

evaluated as follows:

Pass = response is compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing

Fail = response is not compliant with the minimum requirement stated in the Contract Notice section III.1.2) Economic and financial standing.


Minimum level(s) of standards required:

4B.2.2 Bidders will be required to have an average yearly turnover of a minimum of 1200000 GBP in the business area covered by the contract for the last 3 years.

.

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

. Employer’s (Compulsory) Liability Insurance = 10MGBP

. Public Liability Insurance = 5MGBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders must respond to ESPD Questions 4C.1.2, 4C.9, and 4C.10.

The Bidder response to questions 4C.1.2 and 4C.9 for Technical and professional ability will be scored by an evaluation panel; In each of these questions Bidders must score an average of 60% to pass the question; if the average score is below 60% in either of these, this will be deemed a failure to meet the Council's minimum standards for Technical and professional Ability.

.

Response to 4C.10 will not be evaluated.

.

The scoring rationale of the evaluation panel for question 4C.1.2 and 4C.9 is:

Score - Definition

100 - Response is completely relevant. It is unlikely that the response could be more

comprehensive or be improved upon. It provides full assurance that the

requirements will be met in full in every respect

90 - Response is almost entirely relevant. The response is comprehensive,

unambiguous and demonstrates a thorough understanding of the requirements

and provides complete details of how the requirement will be met.

80 - Response is highly relevant. Detailed response demonstrates a thorough

understanding of the requirement and provides almost totally complete details of

how the requirement will be met.

70 - Response is relevant. The response is sufficiently detailed to demonstrate a

thorough understanding and provides at least 70% of the required details on how

the requirement will be fulfilled.

60 - Response is substantially relevant and acceptable and demonstrates a broad

understanding of the requirement to a satisfactory depth but could have been more detailed

50 - Response is at least 50% relevant and acceptable. The response demonstrates

an understanding of the requirement but lacks details on how the requirement will

be fulfilled in certain areas.

40 - Response is partially relevant but not sufficiently detailed to demonstrate how

the requirement will be met. There is a lack of depth of detail or understanding in

many areas.

30 - Response has some relevance but is generally insufficient. The response

addresses some elements of the requirement but contains limited detail or

explanation to demonstrate an understanding or how the requirement will be met.

20 - Response demonstrates a lack of understanding and little pertinent detail or

explanation of an understanding or how the requirement will be met.

10 - Response demonstrates little relevance, understanding or explanation of how

the requirement will be met.

0 - Nil or irrelevant response


Minimum level(s) of standards required:

4C1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice.

.

4C.9 Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice

.

4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

CONDITION: All personnel employed on the contract must have a current Security Industry Authority (SIA) licence for Cash and Valuables in Transit.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/08/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 08/08/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

12 months prior to expiry of original contract term or 12 months later if the extension is exercised.

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

If the bidder relies on the capacities of any other entity AND/OR If the bidder has decided to subcontract a part of the contract and relies on the subcontractor’s capacities to perform that part of the Contract, then a separate ESPD for this entity / subcontractor must be completed for sections:

Part II Information concerning the bidder

A: Information about the bidder

B: Information about representatives of the bidder

.

Part III Exclusions Grounds

A: Grounds Relating to Criminal Convictions

B: Grounds Relating to the payment of taxes or social security contributions

C: Blacklisting

D: Grounds Relating to insolvency, conflicts of interests or professional misconduct.

.

The Invitation To Tender and supporting documentation may be accessed and downloaded from the Public Contracts Scotland Portal at http//www.publiccontractsscotland.gov.uk

.

To access these documents Tenderers will firstly need to register (if they have not already done so) on the Public Contracts Scotland Portal and then express interest in this particular procurement.

.

Tenders must be returned using the PCS submission post-box by the date and time specified in this Contract Notice and/or documentation. Late tenders will not be accepted. The council reserves the right not to award any contract as a result of the procurement process initiated by this Contract Notice and in such event will not be liable for any costs incurred by any party

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=499427.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Contractor will be expected to work with the Council to achieve Community Benefits through the duration of the contract, including, but not limited to:

.

Targeted Recruitment and Training: Offering individuals and young people training, jobs and work experience as part of a contract. Current evidence would indicate that a reasonable target for construction activity would be that 10% of total employees could be a new entrant to the labour market;

.

Young Person Engagement: Giving young people in the area an opportunity to engage in a project. Of most relevance would be projects which are going to affect the area they live in. The engagement can range from young people learning about a project to giving them the opportunity to shape and influence a project thus giving them more say in and connection to the future of their area;

.

Local Events: Local ownership of a project or service;

.

Local Sponsorship: Private companies are often asked to sponsor organisations local to the area in which they are developing/delivering a service; and

.

Mentoring: Private sector Service Providers can offer support, normally as part of their corporate responsibility activity, where they can offer support and guidance to local organisations and individuals.

(SC Ref:499427)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=499427

VI.4) Procedures for review

VI.4.1) Review body

North Lanarkshire Council

Civic Centre, Windmillhill Street

Motherwell

ML1 1AB

UK

Telephone: +44 1698403870

Fax: +44 1698403050

Internet address(es)

URL: http://www.northlanarkshire.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision.

A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.

VI.5) Date of dispatch of this notice

05/07/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
24/07/2017 11:36ADDED FILE: ESPD Final - With OJEU Ref

ESPD Document with OJEU Ref inserted in Page 7
Main Contact: corporateprocurement@northlan.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
201300Cash CollectionFinancial Services
192100SecurityFacilities and Management Services
369999other TransportTransport

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
JUL288822: Provision of Cash Collection Services
Publication Date: 07/07/2017
Deadline: 08/08/2017
Notice Type: 02 Contract Notice
Authority name: North Lanarkshire Council
DEC303388: Provision of Cash Collection Services
Publication Date: 07/12/2017
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: North Lanarkshire Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
07/07/2017 20170705 - ITT Final ITT - Word Version503.81 KB9
07/07/2017 20170705 - ITT Final ITT - PDF Version495.56 KB6
07/07/2017 Pricing Schedule Pricing Schedule23.70 KB9
07/07/2017 Tender Invitation Letter Tender Invitation Letter152.24 KB6
07/07/2017 Uplift & Delivery Schedule Uplift & delivery Schedule26.50 KB9
07/07/2017 North Lanarkshire Council General Conditions of Contract V1.0 North Lanarkshire Council General Conditions of Contract62.63 KB8
07/07/2017 20170602 - ESPD Final ESPD174.17 KB7
24/07/2017 20170602 - ESPD Final with OJEU Ref ESPD Document with OJEU Ref inserted in Page 7174.27 KB7

Replaced Documents

There are no previous versions of these documents

Copyright © Public Contracts Scotland