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Notice Details

Title: 01521 Payroll Services
Reference No: JAN341773
OCID: ocds-r6ebe6-0000569556
Published by: Scottish Prison Service
Publication Date: 11/01/2019
Deadline Date:
Deadline Time:
Notice Type: 01 Prior Information Notice (PIN)
Has Documents: No
Has ESPD: No
Abstract: SPS require to replace their payroll system and part-managed payroll service. The payroll system and data must be able to be hosted by the supplier, within the UK.
CPV: 79211110.

Prior information notice

This notice is for prior information only

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Scottish Prison Service

Calton House, 5 Redheughs Rigg

Edinburgh

EH12 9HW

UK

Contact person: Jenny Cleworth

Telephone: +44 1313303778

E-mail: Jennifer.Cleworth@sps.pnn.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.sps.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

01521 Payroll Services

Reference number: 01521

II.1.2) Main CPV code

79211110

 

II.1.3) Type of contract

Services

II.1.4) Short description

SPS require to replace their payroll system and part-managed payroll service. The payroll system and data must be able to be hosted by the supplier, within the UK.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

SPS Headquarters

II.2.4) Description of the procurement

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

II.3) Estimated date of publication of contract notice:

01/02/2019

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

SPS require to replace their payroll system and part-managed payroll service.

The payroll system and data must be able to be hosted by the supplier, within the UK, and conform to the following high level system security requirements:

a. Private Cloud deployment model

b. Connected public sector networks - PSN Network

c. Data protection between buyer and supplier networks - TLS (version 1.2 or above)

d. Data protection within supplier network - TLS (version 1.2 or above)

e. User authentication - Public key authentication (including by TLS client certificate)

f. Management access authentication - Public key authentication (including by TLS client certificate)

g. Security certification - ISO/IEC 27001

h. Security governance standards - ISO/IEC 27001

i. Minimum government security clearance - Baseline Personnel Security Standard

SPS require a partially managed payroll service, whereby SPS’ internal payroll team input the data directly onto the system, with the exception of tax codes, Court Orders, Part Time Medical Ground absences, which are to be managed by the Payroll provider.

The SPS require the Supplier to process the monthly payroll on their behalf, including a preview payroll, final payroll, and provision of payroll related checking reports, payroll reconciliation, BACS payments, payslips (online and paper payslips for new starts and leavers only).

The Supplier will also provide a monthly SPS with a balanced General Ledger file and will be responsible for actioning all tax year end/monthly processes.

SPS will also require access to a reporting tool, training and a helpdesk facility

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=569556.

(SC Ref:569556)

VI.5) Date of dispatch of this notice

10/01/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: Jennifer.Cleworth@sps.pnn.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
201000AccountancyFinancial Services
201200BankingFinancial Services
209999other Financial ServicesFinancial Services
279999other Information Communication TechnologyInformation Communication Technology
271500Services - Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

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