Prior information notice
This notice is for prior information only
Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Contact person: Jenny Cleworth
Telephone: +44 1313303778
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
01521 Payroll Services
Reference number: 01521
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
SPS require to replace their payroll system and part-managed payroll service. The payroll system and data must be able to be hosted by the supplier, within the UK.
II.1.6) Information about lots
This contract is divided into lots:
II.2.3) Place of performance
Main site or place of performance:
II.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
II.3) Estimated date of publication of contract notice:
Section IV: Procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Section VI: Complementary information
VI.3) Additional information
SPS require to replace their payroll system and part-managed payroll service.
The payroll system and data must be able to be hosted by the supplier, within the UK, and conform to the following high level system security requirements:
a. Private Cloud deployment model
b. Connected public sector networks - PSN Network
c. Data protection between buyer and supplier networks - TLS (version 1.2 or above)
d. Data protection within supplier network - TLS (version 1.2 or above)
e. User authentication - Public key authentication (including by TLS client certificate)
f. Management access authentication - Public key authentication (including by TLS client certificate)
g. Security certification - ISO/IEC 27001
h. Security governance standards - ISO/IEC 27001
i. Minimum government security clearance - Baseline Personnel Security Standard
SPS require a partially managed payroll service, whereby SPS’ internal payroll team input the data directly onto the system, with the exception of tax codes, Court Orders, Part Time Medical Ground absences, which are to be managed by the Payroll provider.
The SPS require the Supplier to process the monthly payroll on their behalf, including a preview payroll, final payroll, and provision of payroll related checking reports, payroll reconciliation, BACS payments, payslips (online and paper payslips for new starts and leavers only).
The Supplier will also provide a monthly SPS with a balanced General Ledger file and will be responsible for actioning all tax year end/monthly processes.
SPS will also require access to a reporting tool, training and a helpdesk facility
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=569556.
VI.5) Date of dispatch of this notice
Information added to the notice since publication.
Additional information added to the notice since it's publication.
No further information has been uploaded.