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Notice Details

Title: Provision of EH1 - Young People's Services
Reference No: JAN341771
OCID: ocds-r6ebe6-0000564422
Published by: The City of Edinburgh Council
Publication Date: 11/01/2019
Deadline Date: 14/02/2019
Deadline Time: 12:00
Notice Type: 21 Social and other Specific Services - Contract Notice
Has Documents: Yes
Has ESPD: Yes
Abstract: The City of Edinburgh Council Young People's Services requires an external Provider to deliver additional support to young people and their families. The Provider will deliver support to meet the needs and risks of the child and/or their families as identified through assessment. This support is in addition to support provided by the Lead Professional/YPS.
CPV: 85300000, 85312000.

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Contact person: Lynn Hemsley

Telephone: +44 1314693922

E-mail: lynn.hemsley@edinburgh.gov.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.edinburgh.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of EH1 - Young People's Services

Reference number: CT2579

II.1.2) Main CPV code

85300000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The City of Edinburgh Council Young People's Services requires an external Provider to deliver additional support to young people and their families. The Provider will deliver support to meet the needs and risks of the child and/or their families as identified through assessment. This support is in addition to support provided by the Lead Professional/YPS.

II.1.5) Estimated total value

Value excluding VAT: 625 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85312000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

The City of Edinburgh

II.2.4) Description of the procurement

The City of Edinburgh Council requires a Service Provider who can provide the support that meets the requirements for EH1 - Young People’s Services.

The Young People's Service has been working with an external Provider to provide additional support to young people and their families. The Provider delivers support to young people and families to meet the needs and risks of the child and/or their families as identified through assessment. This support is in addition to the support given by the Lead Professional/YPS.

The additional support service is known as the EH1 Young People’s Service and has been running since 2015. This Service was developed as part of the balance of care agenda to reduce the number of children and young people escalating through the care system. EH1 seeks to provide a flexible approach to children/young people and their families who require an enhanced level of support to reduce the risk of being accommodated or placement breakdown.

The service and the specification has been reviewed with no major changes made. Key elements of the EH1 Service include:

available 52 weeks per year;

available between 09.00 and 22:00 on Mondays to Fridays;

available between 10:00 and 18:00 on Saturdays and Sundays;

minimum of 4 hours direct service to an individual young person and their family (excluding travel time) per week with a maximum of 10 hours per week;

caseloads average 14 per week but may go up to a maximum of 18;

allocation of one worker or two maximum per child/family at any one time; and

staff to be based in City of Edinburgh Council offices and have access to SWIFT social work system.

II.2.6) Estimated value

Value excluding VAT: 625 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

See tender documentation and Supply Market Awareness Event Q&A

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

Price is not the only award criterion and all criteria are stated in the tender doucments

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 221-506658

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/02/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Part III Section A, B, C & D - Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 [for above OJEU threshold)/8 and 9 of the Procurement (Scotland) Regulations 2016 (below OJEU threshold).

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1a - Tenderers are required to have a minimum “general” annual turnover of 249294 GBP in each of the last two financial years.

Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:

Current ratio for Current Year: >1.10

Current ratio for Prior Year: >1.10

The formula for calculating a Tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.10.

Where a Tenderer’s current ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

b. Employers (Compulsory) Liability Insurance - 5M GBP

o c. Public Liability Insurance - 10M GBP

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.

CONTRACT SPECIFIC MANDATORY CRITERIA

Part IV: Selection criteria - D: Quality Assurance Standards – Question 4D.1 - It is a mandatory requirement that Tendering Organisations with more than 5 employees have in place a Health & Safety Policy which is endorsed by the Chief Executive Officer, or equivalent. within the Organisation and is reviewed regularly. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation and compliance with legislation. Bidders should confirm that this condition has been met within the response to this question. Where a Bidder does not have a Health & Safety Policy and is required to do so, the Council may exclude the Bidder from the competition.

And

Tenderers are required to ensure that all staff members associated with this Service hold Protection of Vulnerable Groups (PVG) membership which is managed and delivered by Disclosure Scotland. In addition, staff will be required to have an Enhanced Disclosure. Further details of Disclosure Scotland can be found at https://www.mygov.scot/disclosure-types/. It will be the ongoing responsibility of the Provider to ensure Disclosure Scotland certification is up to date.

Where compulsory professional registration applies to staff associated with this Service, the Provider must ensure that staff are registered in the appropriate part of the Scottish Social Services Council (SSSC) register as required.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=569546.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

As detailed in the Council’s Sustainable Procurement Policy, the Council is committed to maximising social, economic and environmental benefits through the delivery of Council contracts (known as ‘Community Benefits’). Community benefits include targeted recruitment and training; sourcing from Small and Medium Enterprises (SMEs), Social Enterprises and Third Sector Organisations; contributions to education within communities; community consultation, engagement and strengthening of community relations; environmental improvement; volunteering; providing community resources; mentoring and sponsorship of community organisations.

The Council will work in partnership with the successful Provider on supporting the Edinburgh Guarantee’s vision of increasing the number and range of employment opportunities or other support available for the city’s young people. Further information on the Edinburgh Guarantee can be found at http://www.edinburgh.gov.uk/info/20163/opportunities_for_young_people/69/edinburgh_guarantee

The successful Provider is encouraged to secure positive outcomes that would benefit the communities where they operate.

Please refer to Schedule 5 - CT2579 Community Benefits and follow instructions contained therein.

(SC Ref:569546)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=569546

VI.4) Procedures for review

VI.4.1) Review body

The City of Edinburgh Council

Waverley Court, 4 East Market Street

Edinburgh

EH8 8BG

UK

Telephone: +44 1314693922

Internet address(es)

URL: http://www.edinburgh.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the OJEU or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.

VI.5) Date of dispatch of this notice

10/01/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
18/01/2019 09:32ADDED FILE: Schedule 6 - CT2579 Terms and Conditions

Schedule 6 - CT2579 Terms and Conditions
22/01/2019 08:34Schedule 9 ESPD Additional information

The City of Edinburgh Council requests Tenderers to complete and submit Schedule 9 ESPD Additional Information as part of their Tender Submission (as well as completing the electronic ESPD).

Due to system issues questions 2A1 to 2A13 are not pulling through from the electronic version within PCS.

Apologies for any inconvenience this may cause, however this issue is not within the control of the City of Edinburgh Council.
22/01/2019 08:36ADDED FILE: Schedule 9 ESPD Additional Information

Schedule 9 ESPD Additional Information
05/02/2019 14:29Tender Clarifications Closing Date

The City of Edinburgh Council advises that questions in relation to this tender should be posted by 7 February 2019.

No further requests for clarifications will be accepted after this date.
13/02/2019 12:43Tender Submission Deadline

The City of Edinburgh Council wishes to advise that the tender submission deadline for this opportunity is 12 noon on Thursday 14 February 2019.

Please allow sufficient time to load up your response.
Main Contact: lynn.hemsley@edinburgh.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
321000Adults and Older Peoples ServicesSocial Community Care Supplies and Services 
321100Childrens ServicesSocial Community Care Supplies and Services 

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Document Family

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JAN341771: Provision of EH1 - Young People's Services
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Deadline: 14/02/2019
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Authority name: The City of Edinburgh Council
MAY354360: Provision of EH1 - Young People's Services
Publication Date: 16/05/2019
Notice Type: 21 Social and other Specific Services - Award Notice - Successful Supplier(s)
Authority name: The City of Edinburgh Council

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
11/01/2019 Schedule 1 - CT2579 Specification Final Schedule 1 - CT2579 Specification319.31 KB23
11/01/2019 Schedule 2 - CT2579 Instruction to Tenderers Schedule 2 - Instruction to Tenderers393.88 KB18
11/01/2019 Schedule 3 - CT2579 Tenderer's Submission Final Schedule 3 - CT2579 Tenderer's Submission45.00 KB19
11/01/2019 Schedule 4 - CT2579 Pricing Schedule Final Schedule 1 - CT2579 Pricing Schedule42.97 KB13
11/01/2019 Schedule 5 - CT2579 Community Benefits Final Schedule 5 - CT2579 Community Benefits130.52 KB16
11/01/2019 Scheudle 7 - Supply Market Awareness Event Q&A Final Schedule 7 - Supply Market Awareness Event Q&A190.20 KB13
11/01/2019 Scheudle 8 - CT2579 TUPE Information Schedule 8 - CT2579 TUPE Information61.00 KB23
18/01/2019 Schedule 6 - CT2579 Terms and Conditions Schedule 6 - CT2579 Terms and Conditions117.36 KB7
22/01/2019 Schedule 9 - ESPD Additional Information Schedule 9 ESPD Additional Information100.77 KB7

Replaced Documents

There are no previous versions of these documents

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