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Notice Details

Title: Planned, Preventative and Reactive Maintenance
Reference No: JAN341745
OCID: ocds-r6ebe6-0000569005
Published by: Scottish Enterprise
Publication Date: 11/01/2019
Deadline Date: 07/02/2019
Deadline Time: 11:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: The contract offered is for an initial 6-month period, effective from 1st April 2019 until 30th September 2019, with an option to extend for a further 3 months until 31st December 2019.
This is a short duration contract to fulfil our current requirements while we work towards putting a more strategic contract in place. It is envisaged that the larger contract will be competitively tendered for in the summer of 2019.
SE wish to appoint a single contractor to provide a professionally managed, high quality Planned, Preventative and Reactive Maintenance service to their offices.
CPV: 50700000, 45259000, 45259300, 50000000, 45261900.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

Scottish Enterprise

Atrium Court, 50 Waterloo Street

Glasgow

G2 6HQ

UK

Contact person: Joanne Napier

Telephone: +44 1412482700

E-mail: joanne.napier@scotent.co.uk

Fax: +44 1412481600

NUTS: UKM82

Internet address(es)

Main address: http://www.scottish-enterprise.com/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

Economic and financial affairs

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Planned, Preventative and Reactive Maintenance

Reference number: P19-0120

II.1.2) Main CPV code

50700000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The contract offered is for an initial 6-month period, effective from 1st April 2019 until 30th September 2019, with an option to extend for a further 3 months until 31st December 2019.

This is a short duration contract to fulfil our current requirements while we work towards putting a more strategic contract in place. It is envisaged that the larger contract will be competitively tendered for in the summer of 2019.

SE wish to appoint a single contractor to provide a professionally managed, high quality Planned, Preventative and Reactive Maintenance service to their offices.

II.1.5) Estimated total value

Value excluding VAT: 160 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

45259000

45259300

50000000

45261900

II.2.3) Place of performance

NUTS code:

UKM


Main site or place of performance:

The service will be carried out across 12 of the 13 SE offices in Scotland.

II.2.4) Description of the procurement

This Invitation to Tender (ITT) is to appoint a single Contractor to provide a professionally managed, high quality Planned, Preventative and Reactive Maintenance service to SE. The service will be carried out across 12 of the 13 SE offices in Scotland.

The contract offered is for an initial 6-month period, effective from 1st April 2019 until 30th September 2019, with an option to extend for a further 3 months until 31st December 2019.

This is a short duration contract to fulfil our current requirements while we work towards putting a more strategic contract in place. It is envisaged that the larger contract will be competitively tendered for in the summer of 2019.

II.2.5) Award criteria

Criteria below:

Quality criterion: As set out in ITT document / Weighting: 60

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 9

This contract is subject to renewal: Yes

Description of renewals:

The contract will be for an initial duration of 6 months, with the option to extend for an additional 3 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

This ITT replaces the ITT reference P19-0046 which was cancelled in December 2018

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Q4B.1.2 - Bidders will be required to have an average yearly turnover of 320,000GBP for the past 2 years.

Q4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Q4B.4 - Bidders are required to have a liquidity ratio of 0.8

Q4B.5.1 Please confirm whether you already have or can commit to obtain, prior to the commencement of the contract, appropriate levels of insurance for this contract. Bidders that do not already have, or cannot commit to obtain insurances may be excluded from further participation in this procurement exercise.

Employer’s (Compulsory) Liability Insurance – 5,000,000 GBP

Public Liability Insurance – Bidders should state the value that they consider to be appropriate for the contract.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

2D.1 Bidders are required to provide subcontractor details

4C1.2 Bidders will be required to provide 3 examples that illustrate and demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

These will be evaluated on a PASS/FAIL basis. Pass equals providing 3 examples detailing relevant experience to deliver the service. Fail equals failure to provide 3 examples detailing relevant experience to deliver the service.

Bidders can submit examples in a separate document to allow room to provide details of the service provided.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Q4D.1

4a The bidder must have a regularly reviewed and documented policy for Health and Safety (H&S) management. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 07/02/2019

Local time: 11:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 07/02/2019

Local time: 11:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

A larger scale, more strategic, piece of work for similar services will be carried out towards the middle of 2019.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

For full details of the scope of service see attached documentation

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=569005.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:569005)

VI.4) Procedures for review

VI.4.1) Review body

Scottish Enterprise

Atrium Court, 50 Waterloo Street

Glasgow

G2 6HQ

UK

Telephone: +44 1412482700

Fax: +44 1412481600

Internet address(es)

URL: http://www.scottish-enterprise.com/

VI.4.2) Body responsible for mediation procedures

Single Point of Enquiry, Scottish Government

5 Atlantic Quay, 150 Broomielaw

Glasgow

G2 8LU

UK

Telephone: +44 1412425466

E-mail: SPOEprocurement@scotland.gsi.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

In the first instance contact the Senior Director of Facilities Management and Procurement at Scottish Enterprise with any concerns or enquiries.

VI.4.4) Service from which information about the review procedure may be obtained

Scottish Enterprise

Atrium Court, 50 Waterloo Street

Glasgow

G2 8LU

UK

Telephone: +44 1412041111

Internet address(es)

URL: https://www.scottish-enterprise.com/help/contact-us

VI.5) Date of dispatch of this notice

11/01/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
17/01/2019 09:32REPLACED FILE: P19-0120 ITT Document

ITT
01/02/2019 14:52ADDED FILE: Scottish Enterprise 52 week planner

52 week planner that details all PPM's due for the 6 month period of contract for all locations.
Main Contact: joanne.napier@scotent.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391011Buildings - MaintenanceWorks - Construction, Repair and Maintenance
391111Open Spaces - MaintenanceWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
160Edinburgh & Lothians
150Glasgow & Strathclyde
170Scotland South
140Tayside, Central & Fife

Document Family

Hide related notices
JAN341745: Planned, Preventative and Reactive Maintenance
Publication Date: 11/01/2019
Deadline: 07/02/2019
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Authority name: Scottish Enterprise
MAR347992: Planned, Preventative and Reactive Maintenance
Publication Date: 12/03/2019
Notice Type: 03 Contract Award Notice (below OJEU threshold) or call off from a framework (any value)
Authority name: Scottish Enterprise

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
11/01/2019 P19-0120 Appendix A - Office Addresses Appendix A29.38 KB27
11/01/2019 P19-0120 Appendix B - Maintenance Services by Site Appendix B25.47 KB33
11/01/2019 P19-0120 Appendix C - Site Asset List Appendix C39.86 KB24
11/01/2019 P19-0120 Appendix D - Reactive Work Schedule Appendix D21.69 KB22
11/01/2019 P19-0120 Appendix E - Fire Extinguishers by Site Appendix E19.69 KB17
11/01/2019 P19-0120 Appendix F - AV & VC Equipment Appendix F31.42 KB16
11/01/2019 P19-0120 Appendix G - KPI Matrix Appendix G48.41 KB19
11/01/2019 P19-0120 Appendix H - Pricing Schedule Appendix H64.20 KB29
11/01/2019 P19-0120 Appendix I - P11 Carbon management reporting form Appendix I38.65 KB16
11/01/2019 P19-0120 Appendix J - SE Control of Contractors- General Contractor Rules Appendix J332.88 KB21
11/01/2019 P19-0120 ESPD (Scotland) ESPD158.79 KB17
17/01/2019 P19-0120 ITT Document amended ITT150.02 KB14
01/02/2019 P19-0120 - Scottish Enterprise - 52 Week Planners 31.01.2019 Final 52 week planner that details all PPM's due for the 6 month period of contract for all locations.87.92 KB4

Replaced Documents

CreatedNameDescriptionSize
11/01/2019P19-0120 ITT DocumentITT151.26 KB

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