Contract award notice
Results of the procurement procedure
Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Telephone: +44 1412876424
Main address: www.glasgow.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
Glasgow 2018 Championships - Main Overlay Provider
Reference number: GCC004380CPU
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
Glasgow 2018 is seeking to appoint a Main Overlay provider to support the successful staging of the Glasgow 2018 European Championships.
II.1.6) Information about lots
This contract is divided into lots:
II.1.7) Total value of the procurement
Value excluding VAT: 5 602 929.59 GBP
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
II.2.4) Description of the procurement
Glasgow 2018 European Championships is seeking to engage with an experienced supplier who can demonstrate an appropriate level of knowledge and experience, a stable history and a track record in delivering the types of services outlined below.
The supplier shall provide competent personnel with a blend of education, training, experience and knowledge to be able to provide expert advice and support which will be required as necessary throughout the period of assessments. The supplier is expected to have a range of suitable experience related to the required services in respect of constraints and requirements with the aim of delivering a successful games.
Furthermore, the Supplier should offer a flexible, creative and dynamic approach that is fully integrated with Glasgow 2018 European Championships ideals to ensure the Championships are the very best they can be.
The Scope of Services and Requirements is related to the procurement of the following:
- Tent Structures (inc HVAC, lighting, fire alarms)
- Cabins (inc special cabins)
- Toilets and showers cabins
- Scaffoldings (platforms, bridges)
- Temp Seating (inc Commentary Tribunes)
- Exhibition equipment
- Portable Chemical Toilets
- Site Lighting
- Cable Containment & cable bridges
- Furniture, Fixtures & Equipment (FF&E)
The estimated delivery dates of commodities for the various venues are around July 2018.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
II.2.11) Information about options
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
Section V: Award of contract
Contract No: GCC004380CPU
A contract/lot is awarded:
V.2 Award of contract
V.2.1) Date of conclusion of the contract
V.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators:
V.2.3) Name and address of the contractor
GL events Field & Lawn Limited
7 Dunnet Way East , Mains Industrial Estate
EH52 5 NN
Telephone: +33 682938189
The contractor is an SME:
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 5 602 929.59 GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for Quality Control, Health & Safety and Environmental Management Standards or comply with all the questions noted in ESPD Section 4D. Please refer to the 'ESPD Statements Document Main Overlay' uploaded to the buyers attachment area on PCS-T.
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).
Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.
Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.
Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.
VI.4) Procedures for review
VI.4.1) Review body
Glasgow City Council
Chief Executives Department, City Chambers
Telephone: +44 1412872000
Fax: +44 1412879399
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Glasgow City Council ("the Council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award and conclude the contract. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("the Regulations"). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract or conclude the contract unless the proceedings are determined, discounted or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
VI.5) Date of dispatch of this notice