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Notice Details

Title: Hire of Grandstand Seating for World Pipe Band Championships
Published by: Glasgow Life (Culture & Sport Glasgow)
Publication Date: 19/02/2018
Deadline Date: 05/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: No
Abstract: Supply, Delivery & Installation/Dismantle of Hired Grandstand Seating for World Pipe Band Championships for 2018 & 2019 with an option to extend for further periods of 1 year plus 1 year
CPV: 92000000, 92000000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Glasgow Life (Culture & Sport Glasgow)

220 High Street


G4 0QW


Telephone: +44 1412875889



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Recreation, culture and religion

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Hire of Grandstand Seating for World Pipe Band Championships

Reference number: CSG004465

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Supply, Delivery & Installation/Dismantle of Hired Grandstand Seating for World Pipe Band Championships for 2018 & 2019 with an option to extend for further periods of 1 year plus 1 year

II.1.5) Estimated total value

Value excluding VAT: 140 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

Arena 1

Temporary seating grandstand consisting of no less than 2016 seats

All seats same pantone (preference green, grey or black). Seats to be well maintained and in pristine condition.

Flooring boards to be intact.

All railings must be well maintained and the same colour.

All weather tip up seats

Tunnel for band exit

‘L’ shaped configuration

Debris netting at rear of grandstand to be installed, netting to be one colour and fitted neatly.

All previous stickers and branding to be removed prior to event.

Final seating layout / design to be agreed in conjunction with Glasgow Events, The Royal Scottish Pipe Band Association and the event broadcast provider.

II.2.5) Award criteria

Criteria below:

Quality criterion: Provide detailed general arrangement drawings and plans associated with the proposed delivery of the Scope of Goods and Technical Specification / Weighting: 35

Quality criterion: Please provide images and narrative to fully describe the aesthetics of the finished product / Weighting: 10

Quality criterion: Please provide your project management methodology explaining how you manage workload in respect to capacity, prioritisation and resource including key contact personnel etc / Weighting: 10

Quality criterion: Please describe how you will commit to Fair Work practices for workers (including any agency or sub-contractor workers) engaged in the delivery of this contract / Weighting: 5

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Option for an extension for a further period of 1 year plus 1 year.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 8 of the Procurement (Scotland) Regulations 2016

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order

to participate in the tendering process:-

There is a minimum financial requirement that affects Trading Performance

and Balance Sheet strength.

Financial requirements should be calculated on latest filed accounts with Company House

For non-UK Companies, ratios should be calculated on information contained in

most recent audited accounts.

Trading Performance Ratio

An overall positive outcome on pre tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

The above would be expressed in the ratio Pre-Tax Profit/Turnover

Balance Sheet strength

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities

Applicants who have been trading for less than the 3 years noted above must provide

evidence that they are complying with the above minimum financial requirements

for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part

of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial

requirements stipulated above.

The Lead Party in a Joint Venture or Consortium must comply with minimum

financial requirements

Minimum level(s) of standards required:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded

contract, the types and levels of insurance indicated below

Employer's (Compulsory) Liability Insurance = GBP 10million

Public Liability Insurance = GBP 5million

Products Liability Insurance - GBP 5million

Professional Indemnity Insurance - GBP 5million

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 05/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at

Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB Glasgow Life does not bind itself to withhold this information).

Tenderers Amendments - The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.

The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Tenderers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal

Terms and Conditions are located within Section 3 of the ITT document

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9258. For more information see:

(SC Ref:513536)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Life (Culture & Sport Glasgow)

220 High Street


G4 0QW


Telephone: +44 1412875889

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
291000EventsLeisure Services

Delivery Locations

Delivery Locations
150Glasgow & Strathclyde

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