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Notice Details

Title: Provision of Renal Transport Service
Reference No: FEB346014
OCID: ocds-r6ebe6-0000564470
Published by: NHS Greater Glasgow and Clyde
Publication Date: 21/02/2019
Deadline Date: 25/03/2019
Deadline Time: 13:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: To provide a service to transport Renal Patients from their home to NHSGG&C Hospitals for treatment (up to 3 times per week) and return home. Patients may be ambulatory but weak and may need assistance into their home.
There may also be a requirement to transport patients with restricted mobility.
Journeys stated are for indication only and are not binding on NHSGG&C. The number of journeys stated anywhere within the documentation is provided for indication only and is not binding on NHSGG&C. NHSGG&C reserves the right to adjust the volume of services in line with its needs.
CPV: 34114122, 60100000, 60100000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Greater Glasgow and Clyde

Commercial Team, Procurement Department, Glasgow Royal Infirmary, 84 Castle Street

Glasgow

G4 0SF

UK

Contact person: Angela Smith

Telephone: +44 1412115482

E-mail: Angela.smith3@ggc.scot.nhs.uk

NUTS: UKM82

Internet address(es)

Main address: http://www.nhsggc.org.uk/

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Renal Transport Service

Reference number: GGC0591-19

II.1.2) Main CPV code

34114122

 

II.1.3) Type of contract

Services

II.1.4) Short description

To provide a service to transport Renal Patients from their home to NHSGG&C Hospitals for treatment (up to 3 times per week) and return home. Patients may be ambulatory but weak and may need assistance into their home.

There may also be a requirement to transport patients with restricted mobility.

Journeys stated are for indication only and are not binding on NHSGG&C. The number of journeys stated anywhere within the documentation is provided for indication only and is not binding on NHSGG&C. NHSGG&C reserves the right to adjust the volume of services in line with its needs.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Provision of Renal Transport Service for Ambulatory patients

II.2.2) Additional CPV code(s)

60100000

II.2.3) Place of performance

NUTS code:

UKM82


Main site or place of performance:

NHS Greater Glasgow & Clyde

II.2.4) Description of the procurement

To provide an efficient and reliable service of circa 66,000 journeys for ambulatory patients receiving renal dialysis treatment at the Boards Renal Units in Queen Elizabeth University Hospital, Inverclyde Royal Hospital, Vale of Leven Hospital, Stobhill Hospital, Glasgow Royal Infirmary and Victoria ACH in a timely, efficient and economic manner. (The formula of 1 patient requiring 6 journeys per week x 52 weeks per year has been used to calculate journey estimate). The number of journeys stated anywhere within the documentation is provided for indication only and is not binding on NHS GG&C.

Availability, punctuality and reliability of the services are essential to this Contract as are issues concerning continuity of care and treatment of patients.

Patients are primarily ambulatory but weak and may need assistance into their home.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 40

Cost criterion: Commercial / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

12 month contract with option to extend for 3 x 12 month periods

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

The number of Companies shortlisted for Invitation to Tender (ITT) will be limited to 5. Responses will be scored based on the criteria set out in section III below and the successful bidders details will then be passed to Greater Glasgow Organised Crime Interventions, Police Scotland, for further vetting. Bidders must obtain a score of at least 80% in the ESPD scored questions to be eligible for shortlisting.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Provision of Renal Transport Service for Patients with restricted mobility

II.2.2) Additional CPV code(s)

60100000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

To provide an efficient and reliable service of circa 9000 journeys for patients with restricted mobility receiving renal dialysis treatment in a timely, efficient and economic manner. These patients will require assistance to get in and out of a vehicle. This includes any person whose mobility when using transport is reduced due to any physical disability (sensory or locomotor, permanent or temporary), intellectual disability or impairment, or any other cause of disability or age, and whose situation needs appropriate attention and the adaptation to his or her particular needs.

This may include transport to/from Renal Units in Queen Elizabeth University Hospital, Inverclyde Royal Hospital, Vale of Leven Hospital, Stobhill Hospital, Glasgow Royal Infirmary and Victoria ACH. (The formula of 1 patient requiring 6 journeys per week x 52 weeks per year has been used to calculate journey estimate). The number of journeys stated anywhere within the document is provided for indication only and is not binding on NHS GG&C.

Availability, punctuality and reliability of the services are essential to this Contract as are issues concerning continuity of care and treatment of patients.

Patients have restricted mobility.

II.2.5) Award criteria

Criteria below:

Quality criterion: Technical / Weighting: 40

Cost criterion: Commercial / Weighting: 60

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

Option to extend for 3 x 12 month periods

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

The number or companies short listed for Invitation to Tender (ITT) will be limited to 5. Responses will be scored based on the criteria set out in section III below and the successful bidders detail will then be passed to Greater Glasgow Serious Organised Crime Interventions, Police Scotland for further vetting. Bidders must obtain a score of 80% in the ESPD scored questions to be eligible for shortlisting.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All Economic Operators (EO's) must complete the European Single Procurement Document (ESPD) via the Public Contracts Scotland -Tender (PCST) Portal Link. EO's must read the ESPD in conjunction with all of the sections set out below. Failure to provide information will exclude EO's from participation in the tender.

With reference to section 3A of the ESPD and, in line with our SOC Protocol, EO's must complete the Shareholder Information Form which can be uploaded from the attachments area on PCST. The Health Board shall verify all responses by providing copies of all information received to Greater Glasgow Serious Organised Crime Interventions, Police Scotland, who will undertake criminal history conviction checks on all those individuals identified above. To assist in verification process, organisations must provide the information requested in respect of each individual who falls within any one or more of the categories detailed in the form. This is a pass/fail question. Any EO's who fail will be excluded from participation in the Tender.

With reference to section 3A of the ESPD and in line with our SOC protocol, EO's must complete the Declaration of Non Involvement in Serious Organised Crime Form which can be uploaded from the attachments area on PCST. The Health Board shall verify all responses by providing copies of all information submitted to the Greater Glasgow Serious Organised Crime Interventions, Police Scotland, who will undertake criminal history conviction checks on all those individuals identified. To assist in such verification process, organisations must provide the information requested in respect of each individual who falls within any one or more of the categories detailed on the form. This is a pass/fail question. Any EO's which fail will be excluded from participation in the tender.

With reference to ESPD Question 4A.2, EO's are required to confirm that all drivers providing services to NHSGG&C will belong to the PVG Scheme prior to commencement of this Contract. This is a pass/fail question. Any EO's which fail will be excluded from participation in the tender.

With reference to ESPD Question 4A.2, EO's are required to confirm that all drivers will receive Level 1 Child Protection Training prior to commencement of this Contract. This is a pass/fail question. Any EO's which fail will be excluded from participation in the tender.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

With reference to ESPD question 4B.6 - NHSGG&C will use its financial evaluation matrix which can be uploaded from the attachments area on PCST to assess the financial stability of EO's. EO's should complete the evaluation matrix spread sheet included in the tender documents and confirm they meet the minimum requirement score. EO's with a Score of 50 and above will be deemed to have evidenced satisfactory financial stability. This is a pass/fail question. Any EO's which fail will be excluded from participation in the tender.

With reference to ESPD question 4B.6 and in line with our SOC Protocol, Tenderers must provide one copy of the organisations FULLY AUDITED ACCOUNTS and the accounts of the group (if applicable) for the last three financial years, together with details of any significant changes since the last year-end. The accounts should be in English and in UK sterling. If the original documents are not in English, please provide copies of the originals and a certified translation into English. If the sums in the accounts are not expressed in UK Sterling, please provide copies of the originals and a UK Sterling rate equivalent copy utilising the "pound buys" exchange rate applicable on date of contract advert. The auditors must certify the equivalent copy accounts. The original accounts should have been signed and dated by Directors and Auditors or marked as draft. If a tenderer is exempt to this requirement under the Companies Act 2006,or under The Charities Accounts (Scotland) Regulations 2006, then three years unaudited accounts should be provided together with a statement from your principle banker as detailed below. This is a pass/fail question. Any EO failing this will be excluded from participation in the Tender.

Should an EO wish the financial information from their Parent Company or Group to be taken into consideration, then a Parent Company Guarantee must be completed and returned. If a duly signed Parent Company Guarantee in this form is not included in the response, the financial information of the organisation submitting the questionnaire will be assessed.

Please see the following link to Parent Company Guarantee Template:-

http://library.nhsggc.org.uk/mediaAssets/Procurement/Parent%20Company%20Guarantee.doc

With reference to ESPD question 4B.6 and in line with our SOC Protocol, bank details must be provided on a Company Letterhead. This is a pass/fail question. Any EO failing to provide this will be excluded from participation in the tender.

With reference to ESPD question 4B.6 and in line with our SOC Protocol, appropriate statements must be provided from your Principle Bankers providing information as to funding and cash flow capacity to undertake the Contract. This is a pass/fail question. Any EO's which fail to provide this will be excluded from participation in the tender.


Minimum level(s) of standards required:

With reference to ESPD question 4B5.1 EO's must hold and evidence Employer's (Compulsory) Liability Insurance = GBP5m. If EO's do not currently have this level of insurance, they must agree to put it in place prior to Contract Commencement. This is a pass/fail question. Any EO's who fail will be excluded from participation in the tender.

With reference to ESPD question 4B.5.2 EO's must hold and evidence Public Liability Insurance = GBP10m. If EO's do not currently have this level of insurance they must agree to put it in place prior to Contract Commencement. This is a pass/fail question. Any EO's who fail will be excluded from participation in the tender.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

With reference to ESPD question 4C.1.2 EO's are required to provide examples that demonstrate they have the relevant experience to deliver the services. Examples must be from within the last three (3) years. Bidders must provide details of four (4) instances of the organisation's experience in delivering services similar to those described. (If applicable, the Health Board would prefer these similar services to be related to a Contract undertaken by the consortium of leading Company and their sub-contractor(s). In addition, please attach referees for the examples used in this question, or if the EO is relatively new to the market then a list of all Contracts provided of a similar nature to those described since commencement of trading should be provided. All of the Contracts must be clearly listed included relevant referees to be contacted. If EO's do not provide four (4) examples of experience or references, or the list of Contracts and referees, this will be a non-compliant request to participate and the submission will excluded from participation in the tender. This is a scored question with a weighting of 30%.

With reference to ESPD question 4C.3 Please provide details of your current contingency plans for winter operational activity to ensure continuity of service. This is a scored question with a weighting of 25%

With reference to ESPD question 4C.3 please provide details of your Performance KPI for services delivered on time to include, but not limited to, response rate, unfilled job rate etc. This is a scored question with a weighting of 25%.

With reference to ESPD question 4C.3 please provide details of Policies or Procedures in place to ensure capacity & capability for surety of Service/Contract Delivery. This is a scored question with a weighting of 20%


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Indicate profession:

Reference to the relevant law, regulation or administrative provision:

With reference to ESPD Question 4A.1, all EO's providing hire car services within the meaning of the Civil Government (Scotland) Act 1982 must confirm they have the relevant licenses.

With reference to ESPD Question 4A.1, all EO's providing hire car services within the meaning of the Civil Government (Scotland) Act 1982 must confirm they have a Booking Office License issued by the appropriate council and must not be under suspension.

With reference to ESPD Question 4A.1, all EO's providing hire car services within the meaning of the Civil Government (Scotland) Act 1982 must confirm they have a Private Hire Car or Taxi Licence issued by the appropriate council and must not be under suspension.

With reference to ESPD Question 4A.1, all EO's providing hire car services within the meaning of the Civil Government (Scotland) Act 1982 must confirm they have a Private Hire Car or Taxi Drivers License issued by the appropriate Council and must not be under suspension.

EO's not providing hire car' services as defined by the Civic Government (Scotland) Act 1982 must provide evidence to demonstrate:

They are fit and proper organisation (eg letter of support from Police Scotland or Local Authority

Their drivers are members of a PVG scheme.

Their vehicles meet the requirements of the vehicle quality requirement attached hereto.

They have a valid exemption certificate provided by the Local Authority.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 20/03/2019

Local time: 13:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/05/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Contract Term is 12 months with 3 x 12 month extension options due to commence 1st August 2019.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This is a sector identified at risk of infiltration by Serious Organised Crime (SOC) by the Greater Glasgow Serious Organised Crime Interventions, Police Scotland and, as such, mitigating actions will be required as part of this Procurement process. The procurement of the Renal Patient Transport Service will follow the Procurement Department's SOC mitigation protocol. EO's seeking to participate must provide the information required in this notice which will be pre-vetted by Greater Glasgow Serious Organised Crime Interventions, Police Scotland and NHSGG&C Procurement Team. This information must be attached on PCST within the ESPD general attachment section.

Failure to supply required information will prevent the EO from proceeding to the tender.

The Contracting Authority does not intend to include a sub-contract clause in this Contract for the following reason: As this contract involves a business sector at risk of SOC infiltration, sub contracting is not allowed without the prior express agreement of NHSGG&C. Any sub-contractor will be required to be pre-vetted by the Greater Glasgow Serious Organised Crime Interventions unit of Police Scotland.

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12325. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

A non-scoring question will be contained in the invitation to tender.

(SC Ref:564470)

VI.4) Procedures for review

VI.4.1) Review body

NHS Greater Glasgow and Clyde

Procurement Department, Glasgow Royal Infirmary, 84 Castle Street

Glasgow

G4 0SF

UK

Telephone: +44 1412118794

Internet address(es)

URL: http://www.nhsggc.org.uk/

VI.5) Date of dispatch of this notice

19/02/2019


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
21/02/2019 11:01Notice date(s) changed

IV.2.2) Time limit
Old date: 20/03/2019 13:00
New date: 25/03/2019 13:00

IV.2.3) Estimated date of dispatch of invitations
Old date: 01/05/2019
New date: 06/05/2019

Delay in publishing notice.
Main Contact: Angela.smith3@ggc.scot.nhs.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
369999other TransportTransport
361300Passenger TransportTransport

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

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