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Notice Details

Title: Void Clearance & Cleaning Services
Published by: River Clyde Homes
Publication Date: 21/02/2018
Deadline Date: 22/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: River Clyde Homes are seeking to employ a suitably experienced and competent company to undertake Void Property House clearances and ad-hoc cleaning works for properties under our control.
CPV: 90910000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

River Clyde Homes

Roxburgh House, 102-112 Roxburgh Street

Greenock

PA15 4JT

UK

Telephone: +44 8000132196

E-mail: procurement@riverclydehomes.org.uk

NUTS: UKM83

Internet address(es)

Main address: http://riverclydehomes.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12102

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Void Clearance & Cleaning Services

Reference number: RCH392

II.1.2) Main CPV code

90910000

 

II.1.3) Type of contract

Services

II.1.4) Short description

River Clyde Homes are seeking to employ a suitably experienced and competent company to undertake Void Property House clearances and ad-hoc cleaning works for properties under our control.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM83


Main site or place of performance:

Inverclyde

II.2.4) Description of the procurement

River Clyde Homes are seeking to employ a suitably experienced and competent company to undertake Void Property House clearances and ad-hoc cleaning works for properties under our control.

The scope of the works will include, but is not limited to:

Void Property House Clearances

Standard Cleans

Deep Cleans

Trauma Cleaning

Sharps Removal

Graffiti Removal

Removal of Fly Tipping

Common Area & Garden Cleans

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology & Approach / Weighting: 20%

Quality criterion: Community Benefits / Weighting: 10%

Price / Weighting:  70%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

The contract will run for an initial 12 month duration. RCH may extend any resultant agreement for a further period of up to 12 months, subject to the agreement of the successful bidder.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD Question 4B.5.1

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employers Liability Insurance = 5m GBP

4B.5.2

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Public Liability Insurance = 5m GBP

4B.6

The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the ESPD.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD Question 4C.1.2

Bidders require to provide three examples of the successful delivery of contracts that are close in nature and scope to RCH’s requirement. Bidders require to describe the scope of the contracts, what their responsibilities are / were, what the scale of the contract was, and how they have performed within the contract. At least one project evidenced, must include Void Property Clearances, and must state the volume / rate of clearances undertaken. Bidders will also be required to provide written references from two of the three clients listed. The references should provide a summary of the works undertaken and indicate the clients own satisfaction levels with the quality of service they received. Bidders who simply provide the company name, value and date will fail in this element.

4C.2

Bidders are required to provide details of the actual cleaning staff that are available to service the contract in the event of a successful bid. Each staff member’s core skills, qualifications, accreditations, experience and competency should be provided

4C.6.1

Bidders are required to provide details of the relevant experience; and the educational and professional qualifications held by their managerial staff.

4C.10

Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders should remember if they are sub-contracting any of the core services, then their sub-contractor require to also complete and submit an ESPD

4D.1

Bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Bidders will be required to provide details of any HSE Breaches, and RIDDOR statistics prior to any contract award.

And

Bidders require to confirm whether they are able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), or a documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

4D.2

Bidders require to confirm whether they will be able to produce certificates drawn up by independent bodies attesting that the bidder holds a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or a documented policy regarding environmental management, authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures, including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts

And

The bidder or their named sub-contractor must be able to evidence a current Waste Carrier License.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

The contract will be subject to formal Key Performance Indicators, which are detailed within the attached tender document.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 22/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Tenders must be submitted electronically via the Public Contracts Scotland (PCS) Electronic Tender Post Box. Any response not submitted via the post box will not be considered. Any questions in relation to the tender must be raised via the 'Question & Answer' function of the PCS website.

Whether the TUPE Regulations apply to the current tender or not is ultimately a matter for the outgoing contractor and incoming contractor to decide. Accordingly, RCH is unable to provide any definitive answer on the potential application of the TUPE Regulations to the current tender.

The existing service provider, Inverclean Services Ltd, has intimated that two members of staff may be subject to TUPE. The details that have been provided to RCH in relation to these individuals are attached at Appendix F

Tenderers are strongly urged to obtain their own independent legal advice in relation to any TUPE implications. RCH will accept no uplift in the tendered rates from the preferred bidder should it transpire they did not factor in any potential TUPE costs.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=531351.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Bidders are required to set out what specific, tangible, community benefits they will bring to the Inverclyde area in the event of a successful bid. The response may address but is not limited to, targeted recruitment & training; equal opportunities; supply-chain initiatives; environmental initiatives (recycling), community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme. 10% of the total tender score will be allocated for this award criterion.

(SC Ref:531351)

VI.4) Procedures for review

VI.4.1) Review body

River Clyde Homes

Roxburgh House, 102-112 Roxburgh Street

Greenock

PA15 4JT

UK

Telephone: +44 8000132196

Internet address(es)

URL: http://riverclydehomes.org.uk

VI.5) Date of dispatch of this notice

19/02/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
21/02/2018 11:15REPLACED FILE: RCH392 - Appendix A - ESPD

RCH392 - Appendix A - ESPD with OJEU Ref
Main Contact: procurement@riverclydehomes.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
131300Services - Cleaning and JanitorialCleaning and Janitorial

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
FEB310979: Void Clearance & Cleaning Services
Publication Date: 21/02/2018
Deadline: 22/03/2018
Notice Type: 02 Contract Notice
Authority name: River Clyde Homes
JUN321493: Void Clearance & Cleaning Services
Publication Date: 08/06/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: River Clyde Homes

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
21/02/2018 RCH392 - Appendix B - Tender Response Document RCH392 - Appendix B - Tender Response Document68.60 KB57
21/02/2018 RCH392 - Appendix C - Pricing Schedule RCH392 - Appendix C - Pricing Schedule36.92 KB67
21/02/2018 RCH392 - Appendix D - Contract Ts & Cs RCH392 - Appendix D - Contract Ts & Cs235.00 KB37
21/02/2018 RCH392 - Appendix E - Certification RCH392 - Appendix E - Certification124.20 KB39
21/02/2018 RCH392 - Appendix F - TUPE Information RCH392 - Appendix F - TUPE Information283.05 KB48
21/02/2018 RCH392 - Void Property Clearance & Cleaning Tender RCH392 - Void Property Clearance & Cleaning Tender113.21 KB77
21/02/2018 RCH392 - Appendix A - ESPD RCH392 - Appendix A - ESPD with OJEU Ref110.39 KB47

Replaced Documents

CreatedNameDescriptionSize
21/02/2018RCH392 - Appendix A - ESPDRCH392 - Appendix A - ESPD110.07 KB

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