Contract Notice (below OJEU threshold)
Section I: Contracting Change
I.1) Name and addresses
Scottish Natural Heritage
Great Glen House, Leachkin Road
Contact person: Procurement Team
Telephone: +44 1463725085
Main address: http://www.snh.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00383
The procurement documents are available for unrestricted and full direct access, free of charge at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
I.4) Type of the contracting authority
National or federal agency/office
I.5) Main activity
Section II: Object
II.1) Scope of the procurement
Herbivore impact assessment, deer population assessment and site condition monitoring
Reference number: PP1071
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
An opportunity has presented itself for a contractor to carry out, in 2018, a detailed herbivore impact assessment (HIA), a deer population assessment and Site Condition Monitoring (SCM) at the Caenlochan Special Area of Conservation (SAC) and Glen Callater Site of Special Scientific Interest (SSSI). Please refer to Section II.2.4 of this Contract Notice for further details.
II.1.5) Estimated total value
Value excluding VAT: 50 000.00 GBP
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
Caenlochan Special Area of Conservation (SAC) and Glen Callater Site of Special Scientific Interest (SSSI).
II.2.4) Description of the procurement
To carry out a detailed herbivore impact assessment (HIA), a deer population assessment and Site Condition Monitoring (SCM) at the Caenlochan Special Area of Conservation (SAC) and Glen Callater Site of Special Scientific Interest (SSSI).
It’s expected that the herbivore impact assessment will be a replication of previous HIA carried out at the site (in 2008, 2012 and in 2015) and that the deer population assessment will follow the Faecal Accumulation Rate (FAR) method set out in Forestry Commission Bulletin 128. For comparison, the deer population assessment is expected to be similar to an assessment carried out at the Monadhliath SAC in 2011 (SNH Commissioned Report 527).
The SCM is likely to involve survey of up to 8 of the qualifying habitats at the Caenlochan SAC – the method for SCM will follow the JNCC Guidance for Common Standards Monitoring.
A two-stage 'Restricted' procedure is being used. Under Stage 1, candidates must submit a completed ESPD document (as attached to this Contract Notice). Those that meet the mandatory selection criteria will be assessed against Question 4C.1.2 and the responses deemed most relevant will be short-listed to Stage 2 and invited to submit a competitive tender. Stage 2 is expected to commence in March 2018.
Tenderers will be encouraged to use their specialist skills and knowledge to contribute to the development of the method for the survey, for example by suggesting ways to gather additional information that would add value to the project. The survey and reporting contract period is expected to run from approx. April 2018 to February 2019.
There is no strict guide price for the proposed contract but it is tentatively estimated that the overall cost of the contract may be in the region of GBP40,000 to 60,000.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT: 50 000.00 GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Number of candidates short-listed to ITT stage will very much depend on the volume and quality of ESPDs received.
II.2.10) Information about variants
Variants will be accepted:
II.2.11) Information about options
Description of options:
Option for tenderers to suggest ways to enhance survey methods and data obtained during surveys. Full details will be included in the Statement of Requirements.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 or 9 of the Procurement (Scotland) Regulations 2016.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
It is a requirement of this contract that bidders hold, or can commit to obtain prior
to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Public Liability Insurance = 2 million GBP
Employer's (Compulsory) Liability Insurance = 5 million GBP
Third Party / Product Liability Insurance = 500,000 GBP
See http://www.hse.gov.uk/pubns/hse40.pdf for further details.
Evidence of insurance cover will only be requested from the preferred bidder(s), prior to the contract commencing.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
To assist in short-listing candidates, Question 4C.1.2 of the ESPD document attached to this Contract Notice will be used. Candidates will be required to provide examples (from public or private sector contracts) that demonstrate that they have the relevant experience to deliver the services as described in Part II.2.4 of this Contract Notice. Candidates should provide details as per the text boxes provided under Question 4C.1.2 so that SNH may determine which candidates have provided examples most relevant to this contract opportunity.
This question will have a weighting of 100% and will be scored on the following basis:
4 (Excellent) - response is completely relevant and excellent overall; it provides comprehensive and extremely relevant details of
3 (Good) - response is relevant and good; it provides sufficiently detailed examples of previous/current relevant contracts.
2 (Acceptable) - response is relevant and acceptable, but examples provided may lack details or relevance to this contract opportunity.
1 (Poor) - response is partially relevant but generally poor; examples lack sufficient detail or relevance.
0 (Unacceptable) - nil or inadequate response; examples fail to demonstrate any relevance or detail.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1.1) Type of procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4) Languages in which tenders or requests to participate may be submitted
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please read this Contract Notice and ESPD carefully. Specific details of some questions in the ESPD are contained in the Contract Notice, so it is important that each is read alongside the other.
Full details of the contract requirements will be set out in a Statement of Requirements, which will be issued via the Public Contracts Scotland portal to short-listed candidates as part of Stage 2 (Invitation To Tender).
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=501363.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=501363
VI.4) Procedures for review
VI.4.1) Review body
Scottish Natural Heritage
Great Glen House, Leachkin Road
Telephone: +44 1463725097
VI.5) Date of dispatch of this notice