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Notice Details

Title: PR Services Support on behalf of Scottish Cities Alliance
Published by: Stirling Council
Publication Date: 09/02/2018
Deadline Date: 14/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Stirling Council, on behalf of the Scottish Cities Alliance (SCA) Investment Promotion, seeks to award a contract for the provision of PR support for its events programmes across 2018/2019 and 2019/2020 which include ExpoReal Munich, MIPIM UK and MIPIM Cannes as well as a series of smaller targeted events created by the Alliance.
CPV: 79416000, 79416000, 79416100, 79416200, 79340000, 79342000, 79413000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Stirling Council

Strategic Procurement, Old Viewforth

Stirling

FK8 2ET

UK

Telephone: +44 1786233384

E-mail: procurement@stirling.gov.uk

NUTS: UKM77

Internet address(es)

Main address: http://www.stirling.gov.uk/procurement

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00146

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

PR Services Support on behalf of Scottish Cities Alliance

Reference number: SC1718-0087

II.1.2) Main CPV code

79416000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Stirling Council, on behalf of the Scottish Cities Alliance (SCA) Investment Promotion, seeks to award a contract for the provision of PR support for its events programmes across 2018/2019 and 2019/2020 which include ExpoReal Munich, MIPIM UK and MIPIM Cannes as well as a series of smaller targeted events created by the Alliance.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79416000

79416100

79416200

79340000

79342000

79413000

II.2.3) Place of performance

NUTS code:

UKM77

II.2.4) Description of the procurement

Stirling Council, on behalf of the Scottish Cities Alliance (SCA) Investment Promotion, seeks to award a contract for the provision of PR support for its events programmes across 2018/2019 and 2019/2020 which include ExpoReal Munich, MIPIM UK and MIPIM Cannes as well as a series of smaller targeted events created by the Alliance.

II.2.5) Award criteria

Criteria below:

Quality criterion: Understanding of the Requirement / Weighting: 25

Quality criterion: Methodology & Approach / Weighting: 40

Quality criterion: Logistics / Weighting: 5

Price / Weighting:  30

II.2.6) Estimated value

Value excluding VAT: 190 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: Yes

Description of renewals:

Stirling Council reserves the right to extend this contract for a further period of 12 months + 12 months making the maximum possible contract duration 4 years.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1.1– Tenderers are required to have a minimum “general” annual turnover of 380k GBP for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Question 4B.2.1 Bidders will be required to have a minimum yearly “specific” turnover of 380k GBP for the last 2 years in the business area covered by the contract Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Question 4B.2.1 Bidders will be required to have a minimum yearly “specific” turnover of GBP 380k for the last 2 years in the business area covered by the contract Where a Tenderer does not have an annual turnover of this value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition. Where this information is not available due to a new company being established a business plan should be provided demonstrating how the organisation will meet the annual turnover requirement.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.4 - Tenderers will be required provide the following information in response to 4B.4:

Liquidity ratio for Current Year

Liquidity ratio for Prior Year

The formula for calculating a Tenderer’s liquidity ratio is (current assets – stock or work in progress) divided by current liabilities. The acceptable range for each financial ratio is greater than 0.8. Where a Tenderer’s Liquidity ratio is less than the acceptable value, the Council may exclude the Tenderer from the competition or may apply discretion seeking supporting evidence to determine the Tenderer’s suitability to proceed in the competition.

Part IV: Selection criteria - B: Economic and financial standing – Question 4B.5 - Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

a. Employers (Compulsory) Liability Insurance - 10m GBP

b. Public Liability Insurance - 5m GBP

c. Professional Indemnity - 2m GBP

Where a Tenderer does not hold or commit to obtaining the types and levels of insurance indicated, the Council will exclude the Tenderer from the competition.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

Part IV: Selection criteria - C: Technical & Professional Ability – Question 4C.1.2 - For public supply and public service contracts only, please provide relevant examples of supplies and/or services carried out during the last three years (examples from both public and/or private sector customers and clients may be provided). Where a Bidder cannot provide the relevant examples, the Council may exclude the Bidder from the competition.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 14/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Stirling Council will re-tender at the end of this contract, including any optional extensions.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=527743.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:527743)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=527743

VI.4) Procedures for review

VI.4.1) Review body

Stirling Council

Strategic Procurement, Old Viewforth

Stirling

FK8 2ET

UK

Telephone: +44 1786233384

E-mail: procurement@stirling.gov.uk

Internet address(es)

URL: http://www.stirling.gov.uk/procurement

VI.5) Date of dispatch of this notice

07/02/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@stirling.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
191800Public Relations and ImageFacilities and Management Services

Delivery Locations

Delivery Locations
IDDescription
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
09/02/2018 Appendix A - SCA IPS Refresh Appendix A - SCA IPS Refresh1.22 MB16
09/02/2018 Appendix B - SCA IP Evaluation Framework Appendix B - SCA IP Evaluation Framework427.74 KB14
09/02/2018 Appendix C - 7 Cities - Brand Guidelines Appendix C - 7 Cities - Brand Guidelines6.90 MB15
09/02/2018 Appendix D - Pricing Appendix D - Pricing22.88 KB14
09/02/2018 Appendix E - T&Cs Appendix E - T&Cs142.23 KB12
09/02/2018 Appendix G- Declaration of Non-Involvement Appendix G- Declaration of Non-Involvement in Serious and Organised Crime19.31 KB12
09/02/2018 ITT FINAL ITT Document183.47 KB28
09/02/2018 Appendix F - ESPD Appendix F - ESPD108.07 KB16

Replaced Documents

There are no previous versions of these documents

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