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Notice Details

Title: Provision of Corporate Clothing & Personal Protective Equipment (PPE)
Published by: Historic Environment Scotland
Publication Date: 09/02/2018
Deadline Date: 12/03/2018
Deadline Time: 14:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Historic Environment Scotland has a requirement for branded and non-branded Corporate Clothing, Waterproof Clothing and Personal Protective Equipment (PPE).
Lot 1 – Waterproof Clothing
Lot 2 – Corporate Clothing
Lot 3 - Personal Protective Equipment Lot 3 will be reserved for a Supported Business EU Directive 2014/24/EU, recital 36
CPV: 18100000, 18221000, 18222000, 35113400.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

E-mail: procurement@hes.scot

Fax: +44 1316688877

NUTS: UKM75

Internet address(es)

Main address: http://historicenvironment.scot

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Tourism, Built Environment, Conservation

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Corporate Clothing & Personal Protective Equipment (PPE)

Reference number: HES/C/3885

II.1.2) Main CPV code

18100000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

Historic Environment Scotland has a requirement for branded and non-branded Corporate Clothing, Waterproof Clothing and Personal Protective Equipment (PPE).

Lot 1 – Waterproof Clothing

Lot 2 – Corporate Clothing

Lot 3 - Personal Protective Equipment Lot 3 will be reserved for a Supported Business EU Directive 2014/24/EU, recital 36

II.1.5) Estimated total value

Value excluding VAT: 1 644 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Waterproof Clothing

II.2.2) Additional CPV code(s)

18221000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Lot 1 – Waterproof Clothing - Require waterproof clothing suitable for a full week of outdoor fieldwork in all weathers, and in a variety of locations that can include remote upland locations where staff can be exposed to the full range of winter and summer conditions. Staff can be walking long distances, either carrying surveying kit and/or undertaking survey or they can be standing still for long periods of time whilst carrying out survey work. From a Health & Safety aspect their garments should be a bright colour for visibility.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: Yes

Description of renewals:

Initial period of 24 months, option to extend for a further 48 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Corporate Clothing

II.2.2) Additional CPV code(s)

18222000

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Approximately 450 permanent staff that have an annual allocation of uniform issued in March/April each year. There are five different uniform types for visitor facing staff – Edinburgh Castle, Stirling Castle, formal dress for Landward sites and casual dress for Landward sites and the Ranger Service. Edinburgh Castle, Stirling Castle and Landward sites have their own respective tartans. Kilt uniforms are not required as part of this contract, however tartan waistcoats and trousers are required. There are approximately 150 seasonal staff that may change from year to year, this means we also have a lot of uniforms which are only worn for a short time and still have life in them at the end of the season and thus will need refurbishing after the season to be re-issued out to new staff.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: Yes

Description of renewals:

Initial period of 24 months with an option to extend for a further 48

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 3

II.2.1) Title

Personal Protective Equipment

II.2.2) Additional CPV code(s)

35113400

II.2.3) Place of performance

NUTS code:

UKM

II.2.4) Description of the procurement

Lot 3 will be reserved for a Supported Business. Approximately 250 members of staff who require clothing and personal protective equipment (PPE). The staff work on the historic buildings renovating and preserving the historic buildings and monuments. 8.3 A supported business’ primary aim is the social and professional integration of disabled or disadvantaged persons where at least 30% of the employees of those businesses should be disabled or disadvantaged. EU Directive 2014/24/EU, recital 36: ‘The unemployed, members of disadvantaged minorities, or otherwise socially marginalised groups.’

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72

This contract is subject to renewal: Yes

Description of renewals:

Initial period of 24 months with an option to extend for a further 48

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2 – Relevant Experience – 50% weighting (taken across all Lots or each individual Lot as appropriate to the submission)

Tenderers will be required to provide up to 3 examples that demonstrate that they have the relevant experience to deliver the requirements for the Lot (s) that tenderers are interested in.

4C.4 - Supply Chain Management – 20%

Tenderers will be required to confirm that they have relevant supply chain management and tracking systems to monitor all aspects of your supply chain.

4D.1 – Quality Management Procedures & H&S - 15%

Tenderers will be required to confirm they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or

a. The tenderer must have a regularly reviewed and documented policy for H&S management, endorsed by the CEO, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation.

b. Documented procedures for recording accidents/incidents and undertaking follow-up action. This will include records of accident rates and frequency for all RIDDOR reportable events for at least the last 3 years. It must demonstrate a system for reviewing significant incidents, and recording action taken as a result including action taken in response to enforcement.

c. Documented arrangements for carrying out risk assessments capable of supporting safe methods of work and reliable contract delivery where necessary. This must demonstrate that the tenderer has in place, and implements, procedures for carrying out risk assessments and for developing and implementing safe systems of work (“method statements”), and be able to provide relevant indicative examples. The identification and control of any significant occupational health issues must be prominent.

Note - Organisations with fewer than five employees are not required by law to record risk assessments.

d. Documented arrangements for ensuring that on-site welfare provision meets legal requirements and the needs/expectations of the tenderer’s employees. This must demonstrate that suitable welfare facilities will be in place before starting work on site, whether provided by site specific arrangements or the tenderer’s own organisational measures.

e. You must meet any health and safety requirements placed upon you by law.

4D.2 - Environmental Management Systems – 15%. Tenderers must demonstrate –

a. Documented arrangements for ensuring that the tenderer’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the tenderer’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

b. Procedures for dealing with waste (e.g. waste management plans, waste segregation, recycling etc.).

c. Documented arrangements for ensuring that any suppliers the tenderer engages apply environmental protection measures that are appropriate to the work for which they are being engaged, including procedures for monitoring supplier’s environmental management arrangements and ensuring that environmental performance appropriate for the work to be undertaken is delivered throughout the whole of the tenderer’s supply chain.


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 011-020222

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 12/03/2018

Local time: 14:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/04/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

Initial period of 24 months with an option to extend for a further 48

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=529674.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Opportunities to employ local staff

Training, work experience or apprenticeships for the local community/students

(SC Ref:529674)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=529674

VI.4) Procedures for review

VI.4.1) Review body

Historic Environment Scotland

Longmore House, Salisbury Place

Edinburgh

EH9 1SH

UK

Telephone: +44 1316688866

Fax: +44 1316688877

Internet address(es)

URL: http://historicenvironment.scot

VI.5) Date of dispatch of this notice

07/02/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
16/02/2018 13:31ADDED FILE: Tartan Orders Quantity 2014 -2018

Information on tartan orders.
27/02/2018 09:20ADDED FILE: Garment List Lot 3

Estimated annual quantities for Lot 3
Main Contact: procurement@hes.scot
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
149999other ClothingClothing
141100Protective ClothingClothing
141200Safety FootwearClothing
141300UniformsClothing

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Document Family

Hide related notices
FEB309557: Provision of Corporate Clothing & Personal Protective Equipment (PPE)
Publication Date: 09/02/2018
Deadline: 12/03/2018
Notice Type: 02 Contract Notice
Authority name: Historic Environment Scotland
JUL324820: Provision of Corporate Clothing & Personal Protective Equipment (PPE)
Publication Date: 11/07/2018
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Authority name: Historic Environment Scotland

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
09/02/2018 Bidders ESPD Guidance Bidders ESPD Guidance34.98 KB62
09/02/2018 Document 2 - Statement of Requirements Document 2 - Statement of Requirements65.63 KB86
09/02/2018 Appendix 1 - Garment List Appendix 1 - Garment List22.44 KB117
09/02/2018 Appendix 2a - BRAND-Guidelines-Master Appendix 2a - BRAND-Guidelines-Master6.78 MB80
09/02/2018 Appendix 2b - Uniform Appendix 2b - Uniform1.74 MB83
09/02/2018 Appendix 3 - Delivery Locations Appendix 3 - Delivery Locations113.54 KB57
09/02/2018 Document 1 - ESPD Document 1 - ESPD100.97 KB69
16/02/2018 Tartan Orders Qty 2014 to 2018 Information on tartan orders.17.73 KB36
27/02/2018 Garment List Lot 3 Estimated annual quantities for Lot 312.77 KB26

Replaced Documents

There are no previous versions of these documents

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