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Notice Details

Title: Scotland's Census 2021 Census Coverage Survey
Reference No: FEB309554
OCID: ocds-r6ebe6-0000525662
Published by: National Records of Scotland
Publication Date: 09/02/2018
Deadline Date:
Deadline Time:
Notice Type: 01 Prior Information Notice (PIN)
Has Documents: Yes
Has ESPD: No
Abstract: Provision of a Census Coverage Survey as part of Scotland's Census 2021.
CPV: 79310000, 73110000, 73000000, 79315000, 79300000, 79310000, 79342311, 79342310, 79311300, 79311210.

Prior information notice

This notice is for prior information only

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

National Records of Scotland

Ladywell House, Ladywell Road


EH12 7TF


Telephone: +44 1313144215


Fax: +44 1313144256


Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

Additional information can be obtained from the abovementioned address

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Scotland's Census 2021 Census Coverage Survey

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Provision of a Census Coverage Survey as part of Scotland's Census 2021.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)










II.2.3) Place of performance

NUTS code:


Main site or place of performance:


II.2.4) Description of the procurement

Census data is processed before it is released to the public. A key component of this process is to estimate and adjust for how many people may have been counted more than once or missed. This requires a second survey (the Census Coverage Survey, CCS) to provide population figures independent of the census which can be then processed with census data to provide these estimations. The CCS is a voluntary, interviewer led, face-to-face, doorstep survey that aims to produce a representative sample of approximately 2% of households in Scotland including areas from all Local Authorities. The survey requires a property listing phase, where all addresses in a geographic area specified by NRS must be listed by the Service Provider, which is then followed by the interview phase.

The Service Provider will be responsible for the recruitment, training, management, pay and conduct of all resources required to deliver the CCS. The Service Provider will also be responsible for the development and support of any technology used to deliver the CCS. The key output requirement from a successfully operated CCS will be the return of a digital dataset that contains all of the properties documented during the CCS, along with their questionnaire responses, non-response/no-contact reasons, and any data about field operations (e.g. time and data of household visits). All solutions developed to satisfy the requirements of this project will enable the Service Provider to supply a complete digital dataset to NRS.

This PIN is part of the Scotland's Census 2021 procurement programme and concerns the provision of a Census Coverage Survey. Full details of the requirement are contained in the attached document. NRS are seeking views and information from the market place on the requirement. This information will be used to develop the commodity strategy and tender documents for the requirement. Once this work is completed we will then undertake a procurement process which is fully compliant with EU Procurement Directives and Scottish Procurement Regulations to secure the contract(s). At this stage, we would like interested tenderers to comment on the following questions:

1. Are you interested in tendering for this contract?

2. Do you have previous experience and therefore capability, of delivering a contract such as this?

3. Do you have the necessary resources to deliver the requirement in full?

a) if not, would you consider forming part of a consortium in order to deliver the requirement?

b) would you intend using sub-contractors to deliver this contract?

4. Can you provide a “without commitment” estimate of the likely cost?

a) provide a cost that includes the survey of Communal Establishments

b) provide an estimate that excludes the survey of Communal Establishments

To facilitate discussion, you are invited to a Meet the Buyer Conference to be held in Edinburgh on 22 February 2018. Full details of the event are contained in Section 6 of this notice.

II.3) Estimated date of publication of contract notice:


Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.3) Additional information

There will be an opportunity for potential tenderers to learn more about the Census and these requirements, to ask questions and to provide NRS with feedback on the proposed contract at the Meet the Buyer Event to be held on Thursday 22 February 2018 from 10.00am to 12.00pm in General Register House, 2 Princes Street, Edinburgh, EH1 3YY .

At the moment, tenderers can nominate up to two representatives per company but, due to potential restrictions on space, later respondents may need to be limited to one representative, depending on the level of interest.

If you wish to attend, please let me know by e-mail ( by no later than 12:00 on Tuesday 20 February 2018.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

(SC Ref:525662)

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
01/03/2018 11:14ADDED FILE: Census Coverage Survey Meet the Buyer Event

CCS Meet the Buyer event slides
08/03/2018 15:30ADDED FILE: Census Coverage Survey

Questions and Answers
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
700Scotland's Census 2021Special Projects/Events

Delivery Locations

Delivery Locations
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Current Documents

09/02/2018Census Coverage Survey Outline DescriptionCensus Coverage Survey outline description96.21 KB7
01/03/2018CCS Meet the buyer event slidesCCS Meet the Buyer event slides2.20 MB3
08/03/2018Meet the Buyer Q&A - FinalQuestions and Answers19.54 KB4

Replaced Documents

There are no previous versions of these documents

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