Prior information notice
This notice is for prior information only
Directive 2014/24/EU - Public Sector Directive
Section I: Contracting Change
I.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Telephone: +44 1313144215
Fax: +44 1313144256
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract is awarded by a central purchasing body
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
Scotland's Census 2021 Census Coverage Survey
II.1.2) Main CPV code
II.1.3) Type of contract
II.1.4) Short description
Provision of a Census Coverage Survey as part of Scotland's Census 2021.
II.1.6) Information about lots
This contract is divided into lots:
II.2.2) Additional CPV code(s)
II.2.3) Place of performance
Main site or place of performance:
II.2.4) Description of the procurement
Census data is processed before it is released to the public. A key component of this process is to estimate and adjust for how many people may have been counted more than once or missed. This requires a second survey (the Census Coverage Survey, CCS) to provide population figures independent of the census which can be then processed with census data to provide these estimations. The CCS is a voluntary, interviewer led, face-to-face, doorstep survey that aims to produce a representative sample of approximately 2% of households in Scotland including areas from all Local Authorities. The survey requires a property listing phase, where all addresses in a geographic area specified by NRS must be listed by the Service Provider, which is then followed by the interview phase.
The Service Provider will be responsible for the recruitment, training, management, pay and conduct of all resources required to deliver the CCS. The Service Provider will also be responsible for the development and support of any technology used to deliver the CCS. The key output requirement from a successfully operated CCS will be the return of a digital dataset that contains all of the properties documented during the CCS, along with their questionnaire responses, non-response/no-contact reasons, and any data about field operations (e.g. time and data of household visits). All solutions developed to satisfy the requirements of this project will enable the Service Provider to supply a complete digital dataset to NRS.
This PIN is part of the Scotland's Census 2021 procurement programme and concerns the provision of a Census Coverage Survey. Full details of the requirement are contained in the attached document. NRS are seeking views and information from the market place on the requirement. This information will be used to develop the commodity strategy and tender documents for the requirement. Once this work is completed we will then undertake a procurement process which is fully compliant with EU Procurement Directives and Scottish Procurement Regulations to secure the contract(s). At this stage, we would like interested tenderers to comment on the following questions:
1. Are you interested in tendering for this contract?
2. Do you have previous experience and therefore capability, of delivering a contract such as this?
3. Do you have the necessary resources to deliver the requirement in full?
a) if not, would you consider forming part of a consortium in order to deliver the requirement?
b) would you intend using sub-contractors to deliver this contract?
4. Can you provide a “without commitment” estimate of the likely cost?
a) provide a cost that includes the survey of Communal Establishments
b) provide an estimate that excludes the survey of Communal Establishments
To facilitate discussion, you are invited to a Meet the Buyer Conference to be held in Edinburgh on 22 February 2018. Full details of the event are contained in Section 6 of this notice.
II.3) Estimated date of publication of contract notice:
Section IV: Procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Section VI: Complementary information
VI.3) Additional information
There will be an opportunity for potential tenderers to learn more about the Census and these requirements, to ask questions and to provide NRS with feedback on the proposed contract at the Meet the Buyer Event to be held on Thursday 22 February 2018 from 10.00am to 12.00pm in General Register House, 2 Princes Street, Edinburgh, EH1 3YY .
At the moment, tenderers can nominate up to two representatives per company but, due to potential restrictions on space, later respondents may need to be limited to one representative, depending on the level of interest.
If you wish to attend, please let me know by e-mail (Stephen.firstname.lastname@example.org) by no later than 12:00 on Tuesday 20 February 2018.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=525662.
VI.5) Date of dispatch of this notice
Information added to the notice since publication.
Additional information added to the notice since it's publication.
|01/03/2018 11:14||ADDED FILE: Census Coverage Survey Meet the Buyer Event
CCS Meet the Buyer event slides
|08/03/2018 15:30||ADDED FILE: Census Coverage Survey
Questions and Answers