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Notice Details

Title: Provision of PA and Audio Systems for Glasgow 2018
Published by: Glasgow City Council
Publication Date: 05/02/2018
Deadline Date: 09/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Glasgow 2018 invites Tender bids for the supply of PA and Audio Systems for the Glasgow 2018 European Championships.
The Contract is expected to run for 5 months from April 2018 until August 2018 with no option to extend beyond this period.
This requirement will not be split into Lots.
This procurement will be conducted via the Public Contracts Scotland e-Tender Portal (PCS-T). Glasgow 2018 will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required t submit Means of Proof before contrct award.
Bidders must refer to the specific requirements listed in Secion III in this OJEU Contract Notice when completing the ESPD in PCS-T.
CPV: 32343100.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: David Steel

Telephone: +44 1412873455

E-mail: david.steel@glasgow.gov.uk

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of PA and Audio Systems for Glasgow 2018

Reference number: GCC004499CPU

II.1.2) Main CPV code

32343100

 

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow 2018 invites Tender bids for the supply of PA and Audio Systems for the Glasgow 2018 European Championships.

The Contract is expected to run for 5 months from April 2018 until August 2018 with no option to extend beyond this period.

This requirement will not be split into Lots.

This procurement will be conducted via the Public Contracts Scotland e-Tender Portal (PCS-T). Glasgow 2018 will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T, and may be required t submit Means of Proof before contrct award.

Bidders must refer to the specific requirements listed in Secion III in this OJEU Contract Notice when completing the ESPD in PCS-T.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

Glasgow City Council would like to invite tender bids for the supply of PA and Audio System for the Glasgow 2018 European Championships. The contract is expected to run for 5 months.

This procurement will be conducted via Public Contract Scotland e-Tender portal (PCS-T). We will apply a one-stage Open procedure. Bidders must self certify their adherence to the conditions of participation via the EPSD (Scotland) in PCS-T and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract notice when completing the ESPD in PCS-T.

II.2.5) Award criteria

Criteria below:

Quality criterion: Methodology / Weighting: 10

Quality criterion: Technical Solution / Weighting: 20

Quality criterion: Project Managemen / Weighting: 10

Quality criterion: Delivery Solutions / Weighting: 10

Quality criterion: Risk Management / Weighting: 10

Quality criterion: Fair Work Practices / Weighting: 5

Price / Weighting:  35

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 02/04/2018

End: 31/08/2018

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in the regulation 58 of the Public Contract (Scotlnd) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Glasgow 2018 expects that the successful bidder will engage appropriately qualified and experienced personnel to ensure that the design of the PA and Audio Systems is in accordance with the requirements of the Glasgow 2018 European Championships.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

FINANCIAL STANDING

Bidders must comply with the undernoted financial requirements in order to participate in this tendering process;

There is a minimum financial requirment that affects minimum turnover;

Trading Performance and Balance Sheet strength.

Financial requirements should be calculated on latest filed accounts with Company House

For non-UK companies, rations should be calculated on information contained in ost recent audited accounts.

MINIMUM TURNOVER

Minimum turnover to be set at five hundred thousand GBP(500,000).

TRADING PERFORMANCE RATIO

An overall positive outcome on pre-tax profits over a 3 year period.

Exceptional items can be excluded from the calculation.

The above would be expressed in the ration Pre-Tax Profit Turnover.

BALANCE SHEET STRENGTH

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ration Total Assets / Total Liabilities.

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group can provide a Parent Guarantee if the Parent Company satisfies the financial requirements stipulated above.

INSURANCE

The following insurance provisions are required for this tender.

Employer’s Liability

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value of at least TEN MILLION (10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Public Liability

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at least TEN MILLION (10,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

Products Insurance

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of at least TEN MILLION (10,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

Professional Indemnity

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum FIVE MILLION (5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.


III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

Published Scope of Works document will detail but will not be limited to the following; audio systems requirementbs, functional specifications, volumetrics, radio frequency management, rigging, commissioning, decommissioning, detailed venue requirements and 2018 Championship information.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 09/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 09/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Budget 300,000 to 500,000 GBP.

ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold certificates for Quality Control, Health & Safety

and Environmental Management Standards or comply with the questions noted in ESPD Section 4D. Refer to the 'ESPD

Statements Document uploaded to the buyers attachment area on PCS-T.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications

of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI

certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this

information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish

to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall as a condition of being awarded the tender be required to demonstrate to the council's

satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants are3 required to complete the prompt payment certificate contained in buyers attachment area within PCS Tender portal.

Non Collusion — Applicants are required to complete the Non Collusion certificate contained in the buyers attachments area within thePCS Tender portal.

Successful supplier is required to advertise all relevant sub-contracting opportunities within Public Contracts Scotland (PCS)

Insurance Mandate- All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the

award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed & returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10134. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract.

Please review this document,considering any potential Mandatory Non-Evaluated Community Benefits you may wish to offer as part

of contract submission.Community Benefits Menu can be located in attachments section of PCS-T.

The buyer is using PCS-Tender to conduct this ITT. The Project code is 10134. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT.The Project code is 10134. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is project_10134. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:528202)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412873455

E-mail: david.steel@glagow.gov.uk

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so .

VI.5) Date of dispatch of this notice

02/02/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: david.steel@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
680Glasgow 2018 European ChampionshipsSpecial Projects/Events
279999other Information Communication TechnologyInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde

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