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Notice Details

Title: Support for Communities Framework Lot 5 - Lochaber, Skye & Wester Ross
Published by: Highlands and Islands Enterprise
Publication Date: 03/02/2018
Deadline Date: 08/03/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: The purpose of this exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects.
The requirement is being divided into 6 Lots being procured under separate Notices - this Notice relates to Lot 5 Lochaber, Skye & Wester Ross.
The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP195k and GBP205k excluding VAT. This is the figure which has been used in II.2.6.
CPV: 79400000, 79400000, 66171000, 72224000, 79410000, 79411000, 79412000, 79413000, 79418000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Highlands and Islands Enterprise

313

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

NUTS: UKM6

Internet address(es)

Main address: http://www.hie.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local agency/office

I.5) Main activity

Economic and financial affairs

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Support for Communities Framework Lot 5 - Lochaber, Skye & Wester Ross

Reference number: O164

II.1.2) Main CPV code

79400000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The purpose of this exercise is to put in place arrangements which will provide HIE with access to external expertise to support community-led organisations to develop their capacity and deliver prioritised projects.

The requirement is being divided into 6 Lots being procured under separate Notices - this Notice relates to Lot 5 Lochaber, Skye & Wester Ross.

The Framework is anticipated to be awarded for 2 years with an optional period not exceeding 1 year. The estimated total value over the maximum duration of 3 years will be between GBP195k and GBP205k excluding VAT. This is the figure which has been used in II.2.6.

II.1.5) Estimated total value

Value excluding VAT: 205 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79400000

66171000

72224000

79410000

79411000

79412000

79413000

79418000

II.2.3) Place of performance

NUTS code:

UKM62

II.2.4) Description of the procurement

This framework will provide an alternative means of providing a range of practical support (not advice already accessible via HIE's Framework for Growth and Development – Specialist Advice) as many community-led organisations lack the capacity or a particular skills set to progress an opportunity timeously.

The types of support required have been categorised as Financial; Project Development; Project Delivery/Management and Procurement.

As indicated in II.1.4 this Lot relates to Lot 5 Lochaber, Skye & Wester Ross. The other Lots are as follows:

- Lot 1 Inner Moray Firth and Moray

- Lot 2 Argyll

- Lot 3 Innse Gall

- Lot 4 Orkney, Shetland and Caithness & Sutherland

- Lot 6 Performance Measurement (HIE wide)

Lot 6 is exempt from both The Public Contracts (Scotland) Regulations 2015 and the Procurement Reform (Scotland) Act 2014 & is therefore being procured via a selective competitive process.

II.2.5) Award criteria

Criteria below:

Quality criterion: Management & Delivery Methodology / Weighting: 20

Quality criterion: Management & Delivery Team / Weighting: 45

Quality criterion: Risks & Challenges / Weighting: 10

Quality criterion: Innovation & Added Value / Weighting: 5

Price / Weighting:  20

II.2.6) Estimated value

Value excluding VAT: 205 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The Framework will be awarded for an initial period of 2 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar years following the Initial Term.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

In accordance with Regulation 72(1)(a) of the Public Contracts (Scotland) Regulations 2015, HIE reserves the right to make changes to the volume, scope or location of the Services following a review of the Services by HIE, particularly with regard to demand and budgetary availability or where HIE's strategic focus changes as a result of Scottish Government direction or a shift in policy. This may result in amendments to existing requirements or the sourcing of new types of support.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

ESPD 4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = GBP5m

http://www.hse.gov.uk/pubns/hse40.pdf

Public Liability Insurance = GBP5m

Professional Indemnity Insurance = GBP5m

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

The contract will include Key Performance Indicators (KPIs), which can be found within the Tender documentation.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 4

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 226-470750

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/03/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 08/03/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

This is one of 6 Frameworks being procured under separate notices (Lots). Bidders can submit a response for any of Lots 1-5. Lot 6 is being procured via a selective competitive process. Bidders who are interested in bidding for any of Lots 1-5 can do so by locating the PCS/OJEU notices, published on the same date with “SUPPORT FOR COMMUNITIES FRAMEWORK’ in the contract description.

Estimated values in II.1.4 & II.2.6 are indicative only & relate to the current anticipated values over the 36 month period. The estimated max aggregated value (across all 6 Lots) over 36 months is GBP1m.

This Framework will be non-exclusive i.e. HIE reserves the right, in certain circumstances, to procure out with the Framework as & when required.

It will also be available for call-off by any current or future HIE subsidiary organisation, associated company, joint venture or similar, subject to a case-by-case prior approval by HIE.

ESPD:

- Q2A.3 (not scored) Where relevant, bidders are required to insert details of their Companies House (or equivalent) registration number.

- Where relevant, bidders are required to provide information relating to consortia (Q2C1 of ESPD) and/or sub-contractors (Qs 2C1 & 2D.1 of the ESPD) with the relevant supporting ESPD documentation being submitted.

- Q3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements.

- Q4A2 - Bidders must confirm Data Protection registration will be in place for contract commencement.

- Q4B6 - Where bidding as a personal service company (PSC) or using a personal service company to provide services under the Framework please identify these in your response to 4B.6.

The Award criteria will be marked using the following criteria:

0 Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In order to participate, Bidders should register, for free, on the Public Contracts Scotland (PCS) website and record their interest in this contract & download & complete all relevant documentation.

Tenders must be submitted via the PCS postbox & be received by the published deadline. Late tenders will not be accepted & HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted.

PCS also gives access to an on-line Question & Answer facility - allowing queries to be submitted (anonymously), & answers published & shared with all potential bidders.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=528242.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:528242)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=528242

VI.4) Procedures for review

VI.4.1) Review body

Highlands and Islands Enterprise

An Lòchran, 10 Inverness Campus

Inverness

IV2 5NA

UK

Telephone: +44 1463245245

E-mail: hieprocurement@hient.co.uk

Internet address(es)

URL: http://www.hie.co.uk

VI.5) Date of dispatch of this notice

01/02/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
13/02/2018 12:41insurance question

"The following query has been raised in respect of another related Lot which we feel may be relevant to this Lot:
Question
The Framework T&C's indicate that a level of professional Indemnity Insurance of £5million is required. This is significantly higher than most companies in the market would carry especially given that all of the scenarios indicate work of between 5-10 days. Hence, it does seem disproportionate to the potential work being offered under the framework given that most companies would carry a professional indemnity of£1 million. Is there scope for reducing this level of cover as it is a disincentive to bidding given the additional costs involved.
Answer
"When determining appropriate levels of insurances, HIE considered various aspects including the potential risk/s associated in delivering these requirements. It is felt that the number of days is not the key factor with our main consideration being the nature and depth of activities and outputs being delivered by the consultant. Therefore, we feel that £5m is not disproportionate for the Framework and consequently will not be reducing this. "
14/02/2018 10:24Non Scored Questions Form

Please note the maximum page limit for the Community Benefits question is 1 side of A4
16/02/2018 15:02Pricing Proforma

Please note, bidders do not need to complete Sheet 1 on the Pricing Proforma.
21/02/2018 10:58REPLACED FILE: Lot 5 CS Pricing Proforma

Lot 5 CS - Pricing Proforma
21/02/2018 10:58Scenario Pricing

The following query has been raised in respect of another related Lot which we feel may be relevant to this Lot:
Question
On the price pro-forma, how do you calculate the maximum day rate for each scenario? Is it based on the number of days per role multiplied by the role day rate, multiplied by the number of days each role is required, then the average is taken by diving the total by the number of days for the project?

Answer
It is up to bidders to determine their methodology for costing Scenario Maximum Day Rates (MDR) and this is one method that could be used. The MDR should be based on factors such as who and how you will deliver the scenarios identified and result in a Maximum Day Rate to be charged to HIE should such a scenario arise. Please note these Rates, as for all other Rates provided, are fixed for the duration of the Framework and any extension and are a maximum which cannot be exceeded but can be reduced at mini-tender/direct award stage.
To avoid any confusion we have removed the 2nd Sheet from the Pricing Proforma and an updated version has been uploaded replacing the earlier version published. Please ensure you use this updated version.
Main Contact: hieprocurement@hient.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151000Business ConsultancyConsultancy
151400Financial ConsultancyConsultancy
151700Housing ConsultancyConsultancy
152000Management ConsultancyConsultancy
152010Management Consultancy - EfficiencyConsultancy
152011Management Consultancy - Organisation and PlanningConsultancy
152012Management Consultancy - PersonnelConsultancy
152100Procurement ConsultancyConsultancy
152200Strategic Planning ConsultancyConsultancy
159999other ConsultancyConsultancy

Delivery Locations

Delivery Locations
IDDescription
120Highlands and Islands

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
03/02/2018Lot 5 CS Scope of Requirements and Guidance NotesLot 5 CS - Scope of Requirements & Guidance Notes671.24 KB38
03/02/2018Lot 5 CS Award Criteria Tender Response FormLot 5 CS - Award Criteria Tender Response Form43.09 KB18
03/02/2018Lot 5 CS Forms for SignatureLot 5 CS - Forms for signature213.82 KB15
03/02/2018Non Scored Questions FormLot 5 CS - Non Scored Questions Form46.50 KB12
03/02/2018Scenario 4 - ProcurementScenario - Procurement271.34 KB14
03/02/2018Scenario 3 - Project Delivery or Project ManagementScenario - Project Delivery/Project Management276.39 KB13
03/02/2018Scenario 2 - Project DevelopmentScenario - Project Development274.58 KB14
03/02/2018Scenario 1 - FinanceScenario - Finance191.38 KB13
03/02/2018Annual Return ExampleAnnual Return Example82.70 KB10
03/02/2018HIE Business Travel PolicyHIE Business Travel Policy356.58 KB12
03/02/2018SDP - Helping You Bid Better FlyerSDP - Helping You Bid Better Flyer1.08 MB9
03/02/2018CDS - Collaboration FlyerCDS - Collaboration Flyer147.18 KB10
03/02/2018HIE Conflicts of Interest PolicyHIE Conflict of Interest Policy363.91 KB10
03/02/2018CS Framework AgreementTerms & Conditions401.64 KB12
03/02/2018Lot 5 CS ESPD (Scotland) v1.9Lot 5 CS - ESPD97.92 KB22
21/02/2018Lot 5 CS Pricing Proforma 20180221 - Revised Version Lot 5 CS - Pricing Proforma41.00 KB7

Replaced Documents

CreatedNameDescriptionSize
03/02/2018Lot 5 CS Pricing ProformaLot 5 CS - Pricing Proforma42.50 KB

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