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Title: FS1-C: Fire Safety Consultancy and Fire Risk Assessors
Reference No: DEC340157
OCID: ocds-r6ebe6-0000567928
Published by: LHC for the Scottish Procurement Alliance (SPA)
Publication Date: 17/12/2018
Deadline Date: 22/01/2019
Deadline Time: 16:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: No
Has ESPD: No
Abstract: PLEASE NOTE THIS AN ABOVE THRESHOLD PROCUREMENT WITH THE MAIN NOTICE PUBLISHED DIRECTLY IN THE EUROPEAN JOURNAL TO COVER ENGLAND, SCOTLAND AND WALES.
LHC frameworks have helped more than 700 contracting authorities throughout mainland UK, including SPA partners in SCOTLAND and WPA partners in WALES. We monitor up to 500 active call-off projects at any one time, staying close to our clients – buyers and suppliers – to ensure current projects are delivered on time and budget, and future frameworks will suit their needs.
FS1-C will focus on the provision of BAFE 205 or equivalent certified consultancies who, from within their practice, are able to provide the services usually associated with a fire engineer, fire safety manager and or fire risk assessor.
Workstream 1 - Fire Safety Consultancy
Workstream 2 - Fire Risk Assessor
Across individual regional lots:
England - 11 Lots
Scotland - 5 Lots
Wales - 4 Lots
CPV: 75251110, 75251110, 75251110, 75251110, 75251110, 75251110, 75251110, 75251110, 75251110, 75251110, 75251110.

Contract Notice (below OJEU threshold)

Section I: Contracting Change authority

I.1) Name and addresses

LHC for the Scottish Procurement Alliance (SPA)

6 Deer Park Avenue

Livingston

EH54 8AF

UK

Telephone: +44 1506894395

E-mail: colin.scoines@lhc.gov.uk

NUTS: UKM

Internet address(es)

Main address: http://www.scottishprocurement.scot

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16123

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://procontract.due-north.com/Advert?advertId=52effec9-22fa-e811-80ef-005056b64545&p=8b355dc0-f604-e711-80dd-005056b64545


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://procontract.due-north.com/Advert?advertId=52effec9-22fa-e811-80ef-005056b64545&p=8b355dc0-f604-e711-80dd-005056b64545


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Construction and Refurbishment Frameworks

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

FS1-C: Fire Safety Consultancy and Fire Risk Assessors

II.1.2) Main CPV code

75251110

 

II.1.3) Type of contract

Services

II.1.4) Short description

PLEASE NOTE THIS AN ABOVE THRESHOLD PROCUREMENT WITH THE MAIN NOTICE PUBLISHED DIRECTLY IN THE EUROPEAN JOURNAL TO COVER ENGLAND, SCOTLAND AND WALES.

LHC frameworks have helped more than 700 contracting authorities throughout mainland UK, including SPA partners in SCOTLAND and WPA partners in WALES. We monitor up to 500 active call-off projects at any one time, staying close to our clients – buyers and suppliers – to ensure current projects are delivered on time and budget, and future frameworks will suit their needs.

FS1-C will focus on the provision of BAFE 205 or equivalent certified consultancies who, from within their practice, are able to provide the services usually associated with a fire engineer, fire safety manager and or fire risk assessor.

Workstream 1 - Fire Safety Consultancy

Workstream 2 - Fire Risk Assessor

Across individual regional lots:

England - 11 Lots

Scotland - 5 Lots

Wales - 4 Lots

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot No: 11 Lot title: Workstream 1a – Fire Engineering Consultancy – Highlands and Islands

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM6

II.2.4) Description of the procurement

Fire engineers and safety managers (fire engineers to advise on all fire safety aspects of client portfolios including but not limited to buildings/environments which are proposed, under construction, existing, under refurbishment, regeneration or being demolished; and fire safety managers to assist in the management of those portfolios based upon the principles of PAS 7 2013 Fire Risk Management System. The implementation and management of the fire risk management system shall be of sufficient standard to enable clients to achieve independent third party certification).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 2

II.2.1) Title

Lot No: 12 Lot title: Workstream 1a – Fire Engineering Consultancy – North East Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM5

II.2.4) Description of the procurement

Fire engineers and safety managers (fire engineers to advise on all fire safety aspects of client portfolios including but not limited to buildings/environments which are proposed, under construction, existing, under refurbishment, regeneration or being demolished; and fire safety managers to assist in the management of those portfolios based upon the principles of PAS 7 2013 Fire Risk Management System. The implementation and management of the fire risk management system shall be of sufficient standard to enable clients to achieve independent third party certification).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 3

II.2.1) Title

Lot No: 13 Lot title: Workstream 1a – Fire Engineering Consultancy – Eastern Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM7

II.2.4) Description of the procurement

Fire engineers and safety managers (fire engineers to advise on all fire safety aspects of client portfolios including but not limited to buildings/environments which are proposed, under construction, existing, under refurbishment, regeneration or being demolished; and fire safety managers to assist in the management of those portfolios based upon the principles of PAS 7 2013 Fire Risk Management System. The implementation and management of the fire risk management system shall be of sufficient standard to enable clients to achieve independent third party certification).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 4

II.2.1) Title

Lot No: 14 Lot title: Workstream 1a – Fire Engineering Consultancy – Central West Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM8

II.2.4) Description of the procurement

Fire engineers and safety managers (fire engineers to advise on all fire safety aspects of client portfolios including but not limited to buildings/environments which are proposed, under construction, existing, under refurbishment, regeneration or being demolished; and fire safety managers to assist in the management of those portfolios based upon the principles of PAS 7 2013 Fire Risk Management System. The implementation and management of the fire risk management system shall be of sufficient standard to enable clients to achieve independent third party certification).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 5

II.2.1) Title

Lot No: 15 Lot title: Workstream 1a – Fire Engineering Consultancy – Southern Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM9

II.2.4) Description of the procurement

Fire engineers and safety managers (fire engineers to advise on all fire safety aspects of client portfolios including but not limited to buildings/environments which are proposed, under construction, existing, under refurbishment, regeneration or being demolished; and fire safety managers to assist in the management of those portfolios based upon the principles of PAS 7 2013 Fire Risk Management System. The implementation and management of the fire risk management system shall be of sufficient standard to enable clients to achieve independent third party certification).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 6

II.2.1) Title

Lot No: 30 Lot title: Workstream 2a Fire Risk Assessors – Domestic – Highlands and Islands

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM6

II.2.4) Description of the procurement

Fire risk assessors (to assess simple and complex, residential and commercial buildings/environments in accordance with the principles and methodology of PAS 79:2012 Fire Risk Assessment. Guidance and a recommended methodology. Bidders must be able to offer online visibility and control, to include an online database that clients can access and assist in the management of their fire risk assessments. FRAs further divided into Domestic (predominately purpose built flats) and Non-domestic (predominantly public access).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 7

II.2.1) Title

Lot No: 31 Lot title: Workstream 2a Fire Risk Assessors – Domestic – North East Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM5

II.2.4) Description of the procurement

Fire risk assessors (to assess simple and complex, residential and commercial buildings/environments in accordance with the principles and methodology of PAS 79:2012 Fire Risk Assessment. Guidance and a recommended methodology. Bidders must be able to offer online visibility and control, to include an online database that clients can access and assist in the management of their fire risk assessments. FRAs further divided into Domestic (predominately purpose built flats) and Non-domestic (predominantly public access).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 8

II.2.1) Title

Lot No: 32 Lot title: Workstream 2a Fire Risk Assessors – Domestic – Eastern Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM7

II.2.4) Description of the procurement

Fire risk assessors (to assess simple and complex, residential and commercial buildings/environments in accordance with the principles and methodology of PAS 79:2012 Fire Risk Assessment. Guidance and a recommended methodology. Bidders must be able to offer online visibility and control, to include an online database that clients can access and assist in the management of their fire risk assessments. FRAs further divided into Domestic (predominately purpose built flats) and Non-domestic (predominantly public access).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 9

II.2.1) Title

Lot No: 33 Lot title: Workstream 2a Fire Risk Assessors – Domestic – Central West Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM8

II.2.4) Description of the procurement

Fire risk assessors (to assess simple and complex, residential and commercial buildings/environments in accordance with the principles and methodology of PAS 79:2012 Fire Risk Assessment. Guidance and a recommended methodology. Bidders must be able to offer online visibility and control, to include an online database that clients can access and assist in the management of their fire risk assessments. FRAs further divided into Domestic (predominately purpose built flats) and Non-domestic (predominantly public access).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Lot No: 10

II.2.1) Title

Lot No: 34 Lot title: Workstream 2a Fire Risk Assessors – Domestic – Southern Scotland

II.2.2) Additional CPV code(s)

75251110

II.2.3) Place of performance

NUTS code:

UK

UKM

UKM9

II.2.4) Description of the procurement

Fire risk assessors (to assess simple and complex, residential and commercial buildings/environments in accordance with the principles and methodology of PAS 79:2012 Fire Risk Assessment. Guidance and a recommended methodology. Bidders must be able to offer online visibility and control, to include an online database that clients can access and assist in the management of their fire risk assessments. FRAs further divided into Domestic (predominately purpose built flats) and Non-domestic (predominantly public access).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Further details available within LHC tender portal

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

BAFE SP205

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

Minimum level(s) of standards possibly required: LHC uses the following ratios to evaluate each tenderer’s financial status:

Turnover: this is calculated as twice the typical value for projects called off this framework. If a company’s turnover in each of the last 2 years exceeds 400 000 GBP then it passes. Failure to meet the minimum turnover amount will exclude the tenderer to further evaluation. For new start-ups, demonstrate financial status (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status). LHC shall consider the information and may accept the company with or without financial restrictions.

Profitability: this is calculated as profit after tax but before dividends and minority interests.

Liquidity: this is calculated as current assets and work in progress, divided by current liabilities.

If a company passes both Profitability and Liquidity, the company meets the framework requirement.

If you fail either Profitability or Liquidity LHC shall require additional financial information from tenderers, and take this into consideration in the financial assessment process and also obtain independent assessments on the financial information provided by the tenderer, or where applicable the parent/holding company, and take this into consideration in the financial assessment, LHC shall consider the information and may accept the company with or without financial restrictions. Failure to meet both Profitability and Liquidity criteria will exclude the tenderer to further evaluation.

The ability to meet the ESPD form including legal status, blacklisting, modern slavery, fair working practices and involvement/support of local community schemes as may be stated in a call-off contract.

Further details are provided in the ITT documentation.

III.1.3) Technical and professional ability

Minimum level(s) of standards required:

Information and formalities necessary for evaluating if the requirements are met:

Capability and capacity to demonstrate the ability to advise on activities associated with high-rise, high risk and complex buildings.

Minimum level(s) of standards possibly required:

1) Meet the Public Procurement Regulations requirements;

2) Financial and economical requirement as set out in the contract notice;

3) Quality management system to ISO 9001 2015 certification, if not part of BASE 205 certificate;

4) Third Party UKAS certification e.g:

(a) FRACS’ (company);

(b) IFC Certification Ltd operating the ‘IFCC 0099’ company scheme;

(c) BAFE ‘SP205;

5) The following minimum levels of insurance whilst appointed to the framework:

(a) employer's liability insurance 5 000 000 GBP;

(b) public liability insurance 5 000 000 GBP;

(c) professional indemnity insurance 5 000 000 GBP.

Agreement to continue this level of public liability and professional indemnity insurance for a period of up to completing the last call-off contract.

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 5

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 22/01/2019

Local time: 16:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 23/01/2019

Local time: 11:00

Place:

Uxbridge

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

LHC is a joint committee of local authorities acting as a central purchasing body on behalf of contracting authorities throughout ENGLAND, SCOTLAND (including partners of the Scottish Procurement Alliance) and WALES (including partners of the Welsh Procurement Alliance) with whom and for whom this framework has been developed.

LHC frameworks have been used by more than 700 contracting authorities, for whom we continue to monitor up to 500 live projects at any one time. Thanks to their ongoing and collective input and feedback, and given the reach and scale of their collective' portfolios, the framework is both designed and anticipated to support the vast majority of requirements. Consequently, other contracting authorities that were not specifically consulted in the development of this framework may nevertheless also deem the framework to offer a value for money procurement solution for their own requirements, and may also use the framework.

As of the date of publication of this notice our frameworks may be used by all contracting authorities as defined by the Public Contracts Regulations 2015 and the Public Contracts Regulations (Scotland) 2015 and as listed on www.lhc.gov.uk/24, www.scottishprocurement.scot/24 and www.welshprocurement.cymru/24 and at present include Registered Social Landlords (RSL's), Tenant Management Organisations (TMOs) and Arm’s Length Management Organisations (ALMOs), local authorities and any subsidiaries and joint-venture vehicles of those local authorities, health authorities, councils, boards and trusts, publicly funded schools, universities and further education establishments, colleges, police forces, fire and rescue services or registered charities.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=567928.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

If contract size and length require these shall be agreed prior to each individual call-off

(SC Ref:567928)

VI.4) Procedures for review

VI.4.1) Review body

LHC for the Scottish Procurement Alliance (SPA)

6 Deer Park Avenue

Livingston

EH54 8AF

UK

Telephone: +44 1506894395

Internet address(es)

URL: http://www.scottishprocurement.scot

VI.5) Date of dispatch of this notice

17/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: colin.scoines@lhc.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
151100Construction ConsultancyConsultancy
159999other ConsultancyConsultancy
152300Technical and Feasibility ConsultancyConsultancy

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
100All Scotland
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
180Outside Scotland
170Scotland South
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

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