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Notice Details

Title: Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2019 - 2022
Reference No: DEC339243
OCID: ocds-r6ebe6-0000566004
Published by: Grampian Housing Association Ltd
Publication Date: 06/12/2018
Deadline Date: 04/01/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: The principle objective of this tender is to appoint a Contractor/ two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: -
Aberdeen City; and
Aberdeenshire North
CPV: 45112700, 45112700, 45112700.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

Grampian Housing Association Ltd

Huntly House, 74 Huntly Street

ABERDEEN

AB10 1TD

UK

Contact person: Philip Nicol

Telephone: +44 1224202900

E-mail: philip.nicol@grampianhousing.co.uk

Fax: +44 1224645526

NUTS: UKM5

Internet address(es)

Main address: http://www.grampianhousing.co.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14462

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk/


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk/


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

http://www.publiccontractsscotland.gov.uk/


I.4) Type of the contracting authority

Other: Housing Association

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2019 - 2022

Reference number: 201812

II.1.2) Main CPV code

45112700

 

II.1.3) Type of contract

Services

II.1.4) Short description

The principle objective of this tender is to appoint a Contractor/ two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: -

Aberdeen City; and

Aberdeenshire North

II.1.5) Estimated total value

Value excluding VAT: 241 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Open Space Maintenance Term Contract 2019 - 2022 - Aberdeen City

II.2.2) Additional CPV code(s)

45112700

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeen City - Refer to map attached to this Contract Notice for area boundary

II.2.4) Description of the procurement

The principle objective of this tender is to appoint a Contractor/ two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: -

Aberdeen City; and

Aberdeenshire North

As detailed in Section II.1.6) Information about lots, bidders may submit tenders for both lots if they do so wish.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 50

Cost criterion: Cost / Weighting: 50

II.2.6) Estimated value

Value excluding VAT: 177 800.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The process we will apply will be:

Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must:

- Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.

- Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all Lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below.

Part III. and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

- The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland)

Question 4C.1.2: 25%, 4C.7: 15%, 4C.8.1: 25%, 4C.8.2: 15%, 4C.9: 20% and 4C.10: 0%.

- We will take the five highest scoring bidders through and they will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 2

II.2.1) Title

Open Space Maintenance Term Contract 2019 - 2022 - Aberdeenshire North

II.2.2) Additional CPV code(s)

45112700

II.2.3) Place of performance

NUTS code:

UKM50


Main site or place of performance:

Aberdeenshire North - Refer to map attached to this Contract Notice for area boundary

II.2.4) Description of the procurement

The principle objective of this tender is to appoint a Contractor/ two Contractors to provide open space maintenance works, tree surgery works, assisted garden maintenance works and one off works within void property gardens within the following independent areas: -

Aberdeen City; and

Aberdeenshire North

As detailed in Section II.1.6) Information about lots, bidders may submit tenders for both lots if they do so wish.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 50

Cost criterion: Cost / Weighting: 50

II.2.6) Estimated value

Value excluding VAT: 63 200.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

The process we will apply will be:

Stage 1 — Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot bidders must:

- Bidder's must pass the minimum standards sections of the ESPD (Scotland). Statements including the specific requirements for these questions can be found within Section III.1.1, III.1.2 and III.1.3 of the Contract Notice.

- Complete the scored ESPD Section 4C Technical and Professional ability. Statements for these scored questions can be found in Section III.1.3) of this Notice and are the same for all Lots unless otherwise indicated. Section 4C will be scored as per the scoring methodology detailed below.

Part III. and Section B & D of Part IV will be scored on a pass/fail basis, and Section C of Part IV of the ESPD (Scotland) will be scored in the following way:

0 - Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

25 - Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

50 - Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

75 - Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

100 - Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

- The responses to the questions of Section III.1.3 of the Contract Notice will be weighted the following way: Please see ESPD (Scotland)

Question 4C.1.2: 25%, 4C.7: 15%, 4C.8.1: 25%, 4C.8.2: 15%, 4C.9: 20% and 4C.10: 0%.

- We will take the five highest scoring bidders through and they will be invited to submit a tender.

Stage 2 — Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation.

We will evaluate shortlisted tenderers' ITT submissions via a Quality/Cost evaluation. The quality and commercial scores will be combined to provide each supplier with an overall score.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.1 of the notice is NOT APPLICABLE to this procurement exercise.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

This section refers to Section B of Part IV of the ESPD (Scotland) and covers questions 4B.1.1, 4B.3, 4B.5.1, 4B.5.2 and 4B.5.3 of the ESPD (Scotland):

4B.1.1: Bidders will be required to have a minimum “general” yearly turnover of 240,000 GBP for the last 3 (Three) years.

4B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

4B.5.1: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = minimum cover of 5,000,000 GBP

Public Liability Insurance = minimum cover of 10,000,000 GBP.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

4C.1.2: Bidders will be required to provide examples that demonstrate that they, the Bidder and not specific individuals/ employees, have the relevant experience to deliver the services as described in part II.2.4 of each Lot of the Contract Notice.

4C.7: Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

COSHH Regulations - The Contractor’s attention is drawn to the current Control of Substances Hazardous to Health (COSHH) Regulations that lay down essential requirements which must be adhered to. The Contractor must at all times comply with any Codes of Practice issued under the authority of these regulations; failure to do so may result in the imposition of penalties under the Health & Safety at Work Act 1974.;

Control of Pesticides Regulations - Current Edition - The Contractor’s attention is drawn to the Control of Pesticides Regulations and any subsequent amendment or additional requirements. In particular the Contractor must adhere at all times to guidelines for the use of chemicals and must use only approved chemicals. Prior approval of the Senior Property and Estate Management Officer must be sought before any particular chemical is used and must be provided with copies of all relevant data sheets, COSHH and risk assessment documents prior to use.; and

Environmental Protection Act 1990 - The Contractor’s attention is drawn to the Environmental Protection Act 1990 and is reminded of their obligation under this Act and under any Codes of Conduct or directives issued under Authority of the Act.

Bidders are required to provide documented evidence to substantiate their answer.

4C.8.1: Bidders will be required to confirm their average annual manpower for the last three years specifically in relation to delivery of the services as described in part II.2.4 of each Lot of the Contract Notice.

4C.8.2: Bidders will be required to confirm their and the number of managerial staff for the last three years specifically in relation to delivery of the services as described in part II.2.4 of each Lot of the Contract Notice.

4C.9: Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the Contract Notice. A list of all relevant tools, plant or technical equipment that they currently have or have access too must be provided as part of this answer, not just a 'yes' or 'no'.

4C.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.???

For description of selection criteria associated with Section D of Part IV of the ESPD (Scotland) (Quality Assurance Schemes and Environmental Management Standards), please refer to word file attached to this Contract Notice named '4D.1 - Quality Assurance Schemes and Environmental Management Standards - Selection Criteria'.


III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Not applicable

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 04/01/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/01/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The award criteria questions and weightings will be published in the ITT.

Award criteria scoring will be the following:

0 - Unacceptable: Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

25 - Poor: Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

50 - Acceptable: Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

75 - Good: Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

100 - Excellent: Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=566004.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:566004)

VI.4) Procedures for review

VI.4.1) Review body

Grampian Housing Association Ltd

Huntly House, 74 Huntly Street

ABERDEEN

AB10 1TD

UK

Telephone: +44 1224202900

Fax: +44 1224645526

Internet address(es)

URL: http://www.grampianhousing.co.uk/

VI.5) Date of dispatch of this notice

04/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: philip.nicol@grampianhousing.co.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391111Open Spaces - MaintenanceWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
06/12/2018Grampian Housing Association Ltd. - Open Space Maintenance Term Contract 2019 - 2022 - ESPDGHA - Open Space Maintenance Term Contract 2019 - 2022 - ESPD164.77 KB12
06/12/2018ESPD 4D.1 - Quality Assurance Schemes and Environmental Management Standards - Selection CriteriaGHA - Open Space Maintenance Term Contract 2019 - 2022 - ESPD Question 4D.1 Requirements13.93 KB13
06/12/2018Contract Notice II.2.4) Place of Performance - Boundary Map of AreasGHA - Open Space Maintenance Term Contract 2019 - 2022 - Contract Notice II.2.4 - Boundary Map32.52 KB12

Replaced Documents

There are no previous versions of these documents

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