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Notice Details

Title: Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services
Reference No: DEC339138
OCID: ocds-r6ebe6-0000565095
Published by: NHS Highland
Publication Date: 06/12/2018
Deadline Date: 14/01/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: NHS Highland Estates Department utilises Maximo computerised maintenance management system and Anywhere system for recording and controlling a full maintenance history of the entire NHS Highland estate. This includes reactive maintenance, planned preventative maintenance (including statutory works), minor and project works, and financial management (including purchase orders and invoices).
Maintenance and support services for both Maximo and Maximo Anywhere systems are due for renewal, and are sought from a single contractor. This will include the successful contractor providing training to NHSH users, as required and agreed, to meet the needs of NHSH business.
The contract shall include consultation with IBM as Maximo’s managing body.
NHS Highland’s eHealth Department hosts the associated hardware.
CPV: 72261000, 72260000, 48421000, 48331000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

NHS Highland

Assynt House, Beechwood Park

Inverness

IV2 3BW

UK

Telephone: +44 1463706274

E-mail: high-uhb.tenders@nhs.net

NUTS: UKM62

Internet address(es)

Main address: http://www.nhshighland.scot.nhs.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00302

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictenderscotland.publiccontractscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictenderscotland.publiccontractscotland.gov.uk


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Health

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maximo Computerised Maintenance Management System and Maximo Anywhere Maintenance & Support Services

Reference number: HH069-18

II.1.2) Main CPV code

72261000

 

II.1.3) Type of contract

Services

II.1.4) Short description

NHS Highland Estates Department utilises Maximo computerised maintenance management system and Anywhere system for recording and controlling a full maintenance history of the entire NHS Highland estate. This includes reactive maintenance, planned preventative maintenance (including statutory works), minor and project works, and financial management (including purchase orders and invoices).

Maintenance and support services for both Maximo and Maximo Anywhere systems are due for renewal, and are sought from a single contractor. This will include the successful contractor providing training to NHSH users, as required and agreed, to meet the needs of NHSH business.

The contract shall include consultation with IBM as Maximo’s managing body.

NHS Highland’s eHealth Department hosts the associated hardware.

II.1.5) Estimated total value

Value excluding VAT: 320 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

72260000

48421000

48331000

II.2.3) Place of performance

NUTS code:

UKM6


Main site or place of performance:

The NHS Highland Estate Management Department currently looks after a large number of facilities in the region which vary in size from small health care units to large hospitals.

II.2.4) Description of the procurement

Maximo Computerised Maintenance Management System (CMMS) is the operating system utilised by The Authority as its central database for all maintenance and repair management, all minor and project works, including labour resource, and all financial management, including raising of official purchase orders, and recording all receipt and invoice transactions for works. Maximo CMMS is also used for stock control, including issuing and returning items, holding stock valuations (reported to The Authority’s Finance Department on a monthly basis) and all works associated with the annual (or more regular) stock take. To this end, the interface with The Authority’s financial management system - Cedar E-Financial, hosted at Atos - is critical, and is a significant element of this contract.

Maximo Graphical Assignment is used to despatch work orders to the maintenance team and the Maximo Anywhere Work Execution App is used by the maintenance team to receive work requests, record work information, and complete the work order tasks, on Apple mini iPads. All activity on Maximo Anywhere is updated on Maximo CMMS via a MobileFirst platform (Application Platform and Integration).

This Contract supports the Scottish Government’s National Performance Contract, which articulates the Government's purpose ‘To focus Government and public services on creating a more successful country, with opportunities for all of Scotland to flourish, through increasing sustainable economic growth’. This Contract supports the following National Outcomes, as well as The Authority’s Environmental Strategy and Community Benefits Policy, and the Contractor is expected to support the Authority’s aim to achieve these.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 60

Price / Weighting:  40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

3 years with the option to extend up to a further 24 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The Authority shall treat as ineligible and shall not select any bidder on any of the grounds set out in 1.18 - 1.71 ESPD. The bidder uses the ESPD as a self-declaration that they have not breached any of the mandatory and discretionary exclusion grounds, or satisfactory self-cleansing measures and that they meet the relevant selction criteria.

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Award shall be subject to a satisfactory financial evaluation having been carried out by NHS Highland based on their Economic and Financial Standing ESPD response and credit check.

In addition where a supplier is recommended for award, they will also be requested to provide one of the following for financial evaluation purposes:

a. A copy of your audited accounts or equivalent for the most recent 2 years, along with details of any significant changes since the last year end. An additional question has been provided below to enable you to upload your second set of accounts.

or

b. A statement of your organisation's turnover; profit and cash flow for the most recent full year of trading or where a full year trading has not been completed the same information for the period applicable. NOTE if this information is not available in an audited format please provide an end of period balance sheet or make the response specified in option (c) below.

or

c. If you are unable to provide the information requested above, please provide additional information and documentation that will give the Authority the assurance that you are capable of carrying out any subsequent awarded contract. For example, a statement of your organisation's cash flow forecast for the current year and a letter from your bank outlining the current cash and credit position or other alternative means of demonstrating financial standing.

For example provide a statement explaining why the organisation was not in net profit after tax in either of the reported financial years.


Minimum level(s) of standards required:

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) Liability Insurance = 5,000,000GBP

Public Liability Insurance = 5,000,000GBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in II.2.4 of this Contract Notice.

Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, demonstrating their suitability and experience.

Bidders will be required to confirm that they have (or have access to) the relevant supply chain management and tracking systems used by them to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in this Contract Notice.

Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:

The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, or documented policies and procedures of the appropriate level.

Bidders will be required to confirm their average annual manpower for the last three years.

Bidders will be required to confirm their and the number of managerial staff for the last three years.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders will be required to confirm that they have the required quality control institute certificates (or from agencies of recognised competence) confirming that products meet the following technical specifications or standards:

The bidder must hold a IBM Gold Business Partner (or equivalent).

Suppliers shall have an equality and diversity policy that complies with the Equality Act 2010 and explicitly refers to sexual orientation and provide details of any breaches of equality and human rights legislation.

Suppliers shall have a business continuity and enable disaster recovery plan which shall include the scope, validation, risk treatment and leadership in these areas.


III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 14/01/2019

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 14/01/2019

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 12216. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12216. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:565095)

VI.4) Procedures for review

VI.4.1) Review body

NHS Highland

Assynt House, Beechwood Park

Inverness

IV2 3BW

UK

Telephone: +44 1463706274

Internet address(es)

URL: http://www.nhshighland.scot.nhs.uk

VI.5) Date of dispatch of this notice

05/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: high-uhb.tenders@nhs.net
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
271511Services - Complete OutsourcingInformation Communication Technology
271600SoftwareInformation Communication Technology

Delivery Locations

Delivery Locations
IDDescription
120Highlands and Islands

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