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NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, you will be required to do so.

Please visit the PCS-Tender website to express your interest in this Notice and access the tender documentation. Please search for Project Code 12512 under PQQs Open to All Suppliers and use the Search/Filter function, then the Project Code from the dropdown list. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

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Notice Details

Title: Asbestos Works and Services
Reference No: DEC339135
OCID: ocds-r6ebe6-0000557778
Published by: University Of Edinburgh
Publication Date: 06/12/2018
Deadline Date: 15/01/2019
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: The University of Edinburgh requires an Estate wide asbestos works and services framework agreement for the provision of asbestos surveys, analytical services, removal and remediation works. This project will be divided into 5 lots.
Lot 1 Surveying Central & Accommodation Lot 2 Surveying Kings Building & Med & Vets Lot 3 Analytical Central Accommodation Lot 4 Analytical Kings Building and Med & Vets Lot 5 Asbestos Removal & Remediation
We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
CPV: 45262660, 90650000, 79311300, 90650000, 90650000, 45262660, 90650000, 71355000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting Change entity

I.1) Name and addresses

University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

UK

Contact person: Maria Dick

Telephone: +44 1316509125

E-mail: maria.dick@ed.ac.uk

NUTS: UKM75

Internet address(es)

Main address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Other: Charitable body, registered in Scotland

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Asbestos Works and Services

Reference number: EC0825

II.1.2) Main CPV code

45262660

 

II.1.3) Type of contract

Works

II.1.4) Short description

The University of Edinburgh requires an Estate wide asbestos works and services framework agreement for the provision of asbestos surveys, analytical services, removal and remediation works. This project will be divided into 5 lots.

Lot 1 Surveying Central & Accommodation Lot 2 Surveying Kings Building & Med & Vets Lot 3 Analytical Central Accommodation Lot 4 Analytical Kings Building and Med & Vets Lot 5 Asbestos Removal & Remediation

We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

II.1.5) Estimated total value

Value excluding VAT: 11 000 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Lot 1 Surveying Central & Accommodation

II.2.2) Additional CPV code(s)

90650000

71355000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh

II.2.4) Description of the procurement

Asbestos Survey and Analytical Services will include, but not be limited to:

Management surveys; Refurbishment and Demolition surveys; Bulk sampling; Identification of asbestos by PLM; Air monitoring; Fibre counting; Clearance testing; SEM analysis; Density/Water Absorption Testing; Attendance to emergency situations; and the provision of expert professional advice.

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T. We will apply a two stage process:

Stage 1 Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (“Minimum level(s) of standards possibly required”) of this Notice and are the same for all lots. b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope.

Statements for these questions can be found in Section III.1.3 (“List and brief description of selection criteria”) of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. We will take the six highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. The ITT written quality questionnaire will be marked and a further mark for a site audit will be incorporated into the overall ITT quality score and the four highest ranked suppliers will be awarded on to the framework for Lot 1.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 – Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 – Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 – Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 – Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 – Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients

Scored ESPD Section 4C question weighting: 4C.1.2 Experience (80 percent) and 4C.4 Supply Chain Management (20 percent).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Price / Weighting:  20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

As per the information detailed within the contract notice and ESPD documentation:

Scored ESPD Section 4C question weighting:

4C.1.2a Experience 30 percent

4C.1.2b Experience 30 percent

4C.1.2c Experience 20 percent

4C.4 Supply Chain 20 percent

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Lot No: 2

II.2.1) Title

Lot 2 Surveying Kings Building & Med & Vets

II.2.2) Additional CPV code(s)

90650000

79311300

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh

II.2.4) Description of the procurement

Asbestos Survey and Analytical Services will include, but not be limited to:

Management surveys; Refurbishment and Demolition surveys; Bulk sampling; Identification of asbestos by PLM; Air monitoring; Fibre counting; Clearance testing; SEM analysis; Density/Water Absorption Testing;Attendance to emergency situations; and the provision of expert professional advice.

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T. We will apply a two stage process:

Stage 1 Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (“Minimum level(s) of standards possibly required”) of this Notice and are the same for all lots. b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope.

Statements for these questions can be found in Section III.1.3 (“List and brief description of selection criteria”) of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. We will take the six highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. The ITT written quality questionnaire will be marked and a further mark for a site audit will be incorporated into the overall ITT quality score and the four highest ranked suppliers will be awarded on to the framework for Lot 2.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 – Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 – Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 – Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 – Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 – Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients

Scored ESPD Section 4C question weighting: 4C.1.2 Experience (80 percent) and 4C.4 Supply Chain Management (20 percent).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Price / Weighting:  20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

As per the information detailed within the contract notice and ESPD documentation:

Scored ESPD Section 4C question weighting:

4C.1.2a Experience 30 percent

4C.1.2b Experience 30 percent

4C.1.2c Experience 20 percent

4C.4 Supply Chain 20 percent

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Lot No: 3

II.2.1) Title

Lot 3 Analytical Central Accommodation

II.2.2) Additional CPV code(s)

90650000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh

II.2.4) Description of the procurement

Asbestos Survey and Analytical Services will include, but not be limited to:

Management surveys; Refurbishment and Demolition surveys; Bulk sampling; Identification of asbestos by PLM; Air monitoring; Fibre counting; Clearance testing; SEM analysis; Density/Water Absorption Testing; Attendance to emergency situations; and the provision of expert professional advice.

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T. We will apply a two stage process:

Stage 1 Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (“Minimum level(s) of standards possibly required”) of this Notice and are the same for all lots. b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope.

Statements for these questions can be found in Section III.1.3 (“List and brief description of selection criteria”) of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. We will take the six highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. The ITT written quality questionnaire will be marked and a further mark for a site audit will be incorporated into the overall ITT quality score and the four highest ranked suppliers will be awarded on to the framework for Lot 3.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 – Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 – Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 – Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 – Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 – Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients

Scored ESPD Section 4C question weighting: 4C.1.2 Experience (80 percent) and 4C.4 Supply Chain Management (20 percent).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Price / Weighting:  20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

As per the information detailed within the contract notice and ESPD documentation:

Scored ESPD Section 4C question weighting:

4C.1.2a Experience 30 percent

4C.1.2b Experience 30 percent

4C.1.2c Experience 10 percent

4C.1.2d Experience 10 percent

4C.4 Supply Chain 20 percent

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Lot No: 4

II.2.1) Title

Lot 4 Analytical Kings Building and Med & Vets

II.2.2) Additional CPV code(s)

90650000

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh

II.2.4) Description of the procurement

Asbestos Survey and Analytical Services will include, but not be limited to:

Management surveys; Refurbishment and Demolition surveys; Bulk sampling; Identification of asbestos by PLM; Air monitoring; Fibre counting; Clearance testing; SEM analysis; Density/Water Absorption Testing; Attendance to emergency situations; and the provision of expert professional advice.

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T. We will apply a two stage process:

Stage 1 Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (“Minimum level(s) of standards possibly required”) of this Notice and are the same for all lots. b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope.

Statements for these questions can be found in Section III.1.3 (“List and brief description of selection criteria”) of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. We will take the six highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. The ITT written quality questionnaire will be marked and a further mark for a site audit will be incorporated into the overall ITT quality score and the four highest ranked suppliers will be awarded on to the framework for Lot 4.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 – Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 – Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 – Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 – Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 – Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients

Scored ESPD Section 4C question weighting: 4C.1.2 Experience (80 percent) and 4C.4 Supply Chain Management (20 percent).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Price / Weighting:  20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

As per the information detailed within the contract notice and ESPD documentation:

Scored ESPD Section 4C question weighting:

4C.1.2a Experience 30 percent

4C.1.2b Experience 30 percent

4C.1.2c Experience 10 percent

4C.1.2d Experience 10 percent

4C.4 Supply Chain 20 percent

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Lot No: 5

II.2.1) Title

Lot 5 Asbestos Removal & Remediation

II.2.2) Additional CPV code(s)

45262660

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Edinburgh

II.2.4) Description of the procurement

Lot 5 Removal and Remediation Works will include, but not be limited to:

Licenced asbestos removal work

Non licenced asbestos removal work

Notifiable non-licenced asbestos removal work

Re-insulation and Reinstatement

Attendance to emergency situations; and

The provision of expert professional advice

This procedure will be conducted via the Public Contracts Scotland-Tender (PCS-T) Portal. All queries must be made via the PCS-T messaging system. For further instructions, please refer to the ESPD Guidance document attached to this project in PCS-T. We will apply a two stage process:

Stage 1 Pre-Qualification via the ESPD. The ESPD asks bidders general questions; when completing, bidders must have regard for the statements in this Notice that detail specific requirements. For each lot, bidders must: a) Pass the Minimum Standards in ESPD Sections 4A, 4B, and 4D in the PCS-T Qualification envelope. Statements for these questions can be found in Sections III.1.1, III.1.2, and III.1.3 (“Minimum level(s) of standards possibly required”) of this Notice and are the same for all lots. b) Complete the scored ESPD Section 4C (Technical and Professional ability) found in the PCS-T Technical envelope.

Statements for these questions can be found in Section III.1.3 (“List and brief description of selection criteria”) of this Notice and are the same for all lots. Section 4C will be scored as per the scoring methodology detailed below. We will take the ten highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the candidates with the required capabilities. In any event the number of candidates invited shall be sufficient to ensure genuine competition.

Stage 2 - Invitation to Tender (ITT) and submission of shortlisted bidder tender returns. These must be received no later than the date and time detailed within the ITT documentation. The ITT written quality questionnaire will be marked and a further mark for a site audit will be incorporated into the overall ITT quality score and the six highest ranked suppliers will be awarded on to the framework for Lot 5.

Objective Criteria for Shortlisting - ESPD 4C question scoring methodology:

0 – Unacceptable. Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion.

1 – Poor. Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability.

2 – Acceptable. Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature.

3 – Good. Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients.

4 – Excellent. Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients

Scored ESPD Section 4C question weighting: 4C.1. Experience (80 percent) and 4C.4 Supply Chain Management (20 percent).

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 80

Price / Weighting:  20

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Objective criteria for choosing the limited number of candidates:

As per the information detailed within the contract notice and ESPD documentation:

Scored ESPD Section 4C question weighting:

4C.1a Experience 25 percent

4C.1b Experience 25 percent

4C.1c Experience 10 percent

4C.1d Experience 20 percent

4C.4 Supply Chain 20 percent

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

ESPD 4A.2 Statement

Where it is required within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.

Bidders must confirm if they hold the particular authorisation or memberships.

Lots 1-4 – United Kingdom Accreditation Service (UKAS)

Lots 1 & 2:

UKAS accreditation, ISO 17020, for:

Sampling of bulk materials for asbestos identification

Identification of asbestos in bulk materials

Surveying for asbestos in premises (Management and Refurbishment/Demolition Survey)

Lot 3 & 4:

UKAS accreditation, ISO 17025, for:

Sampling of air for fibre counting

Fibre Counting

4 Stage Clearance Process

Lots 1-4:

Counting and identification of asbestos fibres in air and bulk

materials using SEM.

Bidders must confirm if they hold the particular authorisation or memberships.

Lot 5 – Health and Safety Executive (HSE)

Lot 5: A full unrestricted licence from HSE for asbestos removal

III.1.2) Economic and financial standing

List and brief description of selection criteria:

ESPD 4B.1.1 Statement

Lot 1 - Bidders will be required to have a minimum “general” yearly turnover of 170 thousand GBP for the last 3 years.

Lot 2 - Bidders will be required to have a minimum “general” yearly turnover of 170 thousand GBP for the last 3 years.

Lot 3 - Bidders will be required to have a minimum “general” yearly turnover of 110 thousand GBP for the last 3 years.

Lot 4 - Bidders will be required to have a minimum “general” yearly turnover of 110 thousand GBP for the last 3 years.

Lot 5 - Bidders will be required to have a minimum “general” yearly turnover of 4.648 million GBP for the last 3 years.

If the Bidder is bidding for two or more Lots, the minimum “general” yearly turnover will be an accumulation of the Lots bid for.

ESPD 4B.3 Statement

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

ESPD 4B.5.1 and 4B.5.2 Statements

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:

Minimum Insurance Levels Lot 1, 2 3 and 4 Asbestos Survey and Analytical Services

Employer's Liability 10,000,000 GBP

Public Liability Insurance 10,000,000 GBP

Professional Indemnity 2,000,000 GBP

Minimum Insurance Levels Lot 5 Asbestos Removal

Employer's Liability 10,000,000 GBP

Public Liability Insurance 10,000,000 GBP

Professional Indemnity N/A

4B.6 Statement 2:

Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations.

Bidders must be able to provide upon request, their 3 most recent sets of annual audited accounts, including profit and loss information, and the following ratios:

- Current Ratio

- Quick Ratio

- Debtors Turnover Ratio

- Return on Assets

- Working Capital

- Debt to Equity Ratio

- Gross Profit Ratio

A review of your ratios and audited accounts may be undertaken. In some cases this review may lead to an additional request for further financial information to help clarify any potential issues raised.This information may be used to assess financial sustainability.


III.1.3) Technical and professional ability

List and brief description of selection criteria:

DUE TO THE MAXIMUM WORD AND CHARACTER RESTRICTIONS PLACES WITHIN THE PCS CONTRACT NOTICE, IT IS NOT POSSIBLE TO PROVIDE A LIST AND BRIEF DESCRIPTION OF THE SELECTION CRITERIA FOR ALL LOTS 1 TO 5 HERE. YOU ARE ADVISED TO REFER TO THE SELECTION CRITERIA AS STATED IN THE PROCUREMENT DOCUMENTS


Minimum level(s) of standards required:

ESPD 4C.6 Statement

It is a requirement that the service provider or the contractor itself shall hold the following minimum relevant educational and professional qualifications( or equivalent). Please note a “No” response may result in your bid being rejected.

Lot 1 and 2 –

Project Manager – BOHS Certificate of Cempetence (Asbestos )

Lead Surveyors: P402 plus minimum 4 years experience of surveying large public buildings.

Assistant Surveyors: P402 plus minimum 2 years experience of surveying large public buildings

Lots 3 and 4 -

Project Manager – BOHS Certificate of Competence (Asbestos )

Site Analyst – BOHS P403 plus P404 plus minimum of 2 years’ site experience

Lot 5 –

Contracts Manager: ARCA (Asbestos) Licensed Contractor Management ARCA (Asbestos) Risk Assessment & Plan Of Work, SMSTS Site Management Safety Training Scheme, IOSH Managing Safely

Supervisor: ARCA Level 3 NVQ Supervisors

Quality Assurance Schemes and Environmental Management Standards

For ALL Lots:

4D.1 Statement 2: Health & Safety

The bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum.

4D.1.1 Statement 2:

If the bidder does not hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum, then the bidder must have the following: Equivalent, regularly reviewed and documented policy and procedures for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. Note - Organisations with fewer than five employees are not required by law to have a documented policy statement.

LOT 5 ONLY:

4D.1 Statement 1: Quality Management .The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent).

4D.1.1 Statement 1: If the bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent), The bidder must have the following: Equivalent, documented policy and procedures regarding quality management, endorsed by the Chief Executive Officer, or equivalent.

4D.1 Statement 3: Onsite welfare. The bidder must have documented arrangements for ensuring that on-site welfare provision meets legal requirements and the needs/expectations of the bidder’s employees. This must demonstrate that suitable welfare facilities will be in place before starting work on site, whether provided by site specific arrangements or the bidder’s own organisational measures.

ESPD 4D.2 Statement: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate

ESPD 4D.2.1 Statement: If the bidder does not hold UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following: Equivalent, regularly reviewed documented policy and procedures regarding environmental management, authorised by the Chief Executive, or equivalent

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

As detailed within the ITT documents.

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement with several operators.

Envisaged maximum number of participants to the framework agreement: 14

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2018/S 181-409204

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 15/01/2019

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/02/2019

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

This requirement may be tendered again once the framework expires in approximately four years.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

2A.17 If the bidder is participating in the procurement procedure together with others as part of a group, consortium, joint venture or similar arrangement, the bidder must answer "yes" and complete the supplier response form attached to section 2A.17.4

2C.1 If the bidder is to rely on the capacities of other suppliers in order to meet the selection criteria set out under Part 4 and the criteria and rules (if any) set out under Part 5 (if included) the bidders should answer ‘yes’and the suppliers must complete the first three sections of the ESPD supplier response form to section 2C.1.1. Any selection criteria response from ESPD section 4 that they fulfil on behalf of the main bidder should be clearly labelled with the suppliers name and submitted as part of the main submission.

2D.1 If the bidder expects to subcontract to parties which they will not rely on to meet the selection criteria (as listed in the contract notice and ESPD section 4), they should answer ‘yes’ and, as far as known, list these entities. You will not need to submit the supplier response form on their behalf at this stage, but must submit it with the first three sections completed at any stage upon request.

Sustainable Procurement:

The University will include consideration of sustainability in this procurement, including requesting information from bidders of what Fair Work Practices they have in place, which will include consideration of the Living Wage. The University may also include consideration of what practices bidders will commit to monitor and reduce their carbon footprint. Detailed information will be contained within our invitation to tender (ITT) documentation, and may include confirmation of compliance with the APUC Supply Chain Code of Conduct and invitation to the Sustain assessment programme.

Living Wage:

The University of Edinburgh has Living Wage Accreditation and is committed to promoting fair and reasonable remuneration. The University expects this for all workers involved in the delivery of our contracts, including at least the Living Wage for UK-based workers (currently 8.75 GBP per hour according to the Living Wage Foundation, see www.livingwage.org.uk). In addition to consideration of Fair Work Practices, a non-scored Living Wage question will be included within our invitation to tender (ITT) documentation.

Modern Slavery, Blacklisting Equalities Act

Bidders and subcontractors engaged in the delivery of this contract may be excluded if they have not met applicable social, environmental and labour obligations under national, EU, and international law (as indicated in ESPD section 3D). Without prejudice to any additional relevant duties, suppliers should note that this includes obligations for certain organisations under:

-the Modern Slavery Act 2015 (available at http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted),

-the ILO conventions and other measures listed in Annex X of Directive 2014/24/EU (available at http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN)

-the Equality Act 2010 (available at https://www.legislation.gov.uk/ukpga/2010/15/contents)

-the Employment Relations Act 1999 (Blacklists) Regulations 2010 (http://www.legislation.gov.uk/uksi/2010/493/contents/made) - this is grounds for mandatory exclusion or termination at any procurement or contract stage.

At any stage, bidders and/or relevant subcontractors may be required to provide statements and means of proof demonstrating their compliance with these obligations or the reliability of their self-cleansing measures, including the annual statement as provided for by section 54 of the Modern Slavery Act for organisations with a turnover of 36,000,000 GBP or over.

Main Contract Type and T&Cs:JCT FA 2016 Framework Agreement . Underlying contract: Lot 1 – 4 University of Edinburgh Standard Terms and Conditions Relating to the Purchase of Goods and Services.Lot 5 Measured Term Contract for use in Scotland - MTC/Scot 2011 Edition (JCT/SBCC).

The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 12512. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits will only apply to Lot 5 and will be detailed within the ITT tender documents.

(SC Ref:566097)

VI.4) Procedures for review

VI.4.1) Review body

University Of Edinburgh

Charles Stewart House, 9-16 Chambers Street

Edinburgh

EH1 1HT

UK

Telephone: +44 1316502508

Internet address(es)

URL: http://www.ed.ac.uk/schools-departments/procurement/supplying

VI.5) Date of dispatch of this notice

04/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: maria.dick@ed.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
181000Asbestos RemovalEnvironmental Services
181500Monitoring - Environmental ServicesEnvironmental Services
182000Testing and InspectionEnvironmental Services

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Document Family

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