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Notice Details

Title: The Hire of Fencing & Accessories
Reference No: DEC339103
OCID: ocds-r6ebe6-0000544624
Published by: Glasgow City Council
Publication Date: 06/12/2018
Deadline Date:
Deadline Time:
Notice Type: 03 Contract Award Notice (below OJEU threshold) or call off from a framework (any value)
Has Documents: No
Has ESPD: No
Abstract: The Council invited tender bids for The Hire of Fencing & Accessories including delivery, install and removal.
The Contract is expected to run for 3 years commencing November 2018 and ending July 2021. The Council will have an option to extend the contract for a period of up to 12 months which be exercised by the Council serving notice on the supplier in accordance with the Council's Terms & Conditions.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Contract Notice when completing the ESPD in PCS-T.
CPV: 79952000, 44231000, 34928220, 34928310, 45340000, 45342000.

Contract Award Notice or call off from a framework (below OJEU threshold)

Results of the procurement procedure

Section I: Contracting Change authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Contact person: Sandra Maclennan

Telephone: +44 1412879587

E-mail: sandra.maclennan@glasgow.gov.uk

Fax: +44 1412879399

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Hire of Fencing & Accessories

Reference number: GCC004648CPU

II.1.2) Main CPV code

79952000

 

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Council invited tender bids for The Hire of Fencing & Accessories including delivery, install and removal.

The Contract is expected to run for 3 years commencing November 2018 and ending July 2021. The Council will have an option to extend the contract for a period of up to 12 months which be exercised by the Council serving notice on the supplier in accordance with the Council's Terms & Conditions.

This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Contract Notice when completing the ESPD in PCS-T.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 105 000.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

44231000

34928220

34928310

45340000

45342000

II.2.3) Place of performance

NUTS code:

UKM82

II.2.4) Description of the procurement

The Council required the hire of fencing panels and associated equipment for individual events in locations to be agreed.

The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time.

The supplier will review the requirements and submit a draft order to the Council to review.

The Council will raise a PO for the agreed quantity of fencing panels and associated materials and confirm the delivery location.

Suppliers will deliver the fencing panels and associated materials to the location on the agreed date and time for installation by others.

Suppliers will collect the equipment at the agreed date and time notified by the Council.

Delivery/collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council.

II.2.5) Award criteria

Quality criterion: Delivery / Weighting: 20

Quality criterion: Alternative Options / Weighting: 10

Quality criterion: Out of Hours Procedures / Weighting: 10

Quality criterion: Sustainability / Weighting: 5

Quality criterion: Fair Work Practice / Weighting: 5

Quality criterion: Work Load Management / Weighting: 10

Price / Weighting:  40

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section V: Award of contract

Contract No: GCC004648

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

14/11/2018

V.2.2) Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

GAP Group Limited

Carrick House, 40 Carrick Street

Glasgow

G2 8DA

UK

NUTS: UK

The contractor is an SME: Yes

V.2.4) Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot: 105 000.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621 (Additional Information area)

Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).

Tenderers Amendments - The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.

Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Insurance Mandate – All suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider.

If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within Section 3 of the ITT document.

Request for Documentation: Once the Evaluation of Price and Quality has been completed, the recommended Bidder will be expected to provide all documentation as specified in the ESPD. When the Request for Documentation is made, Bidders' must supply the relevant information within 5 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder.

(SC Ref:564851)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412874985

E-mail: sandra.maclennan@glasgow.gov.uk

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.5) Date of dispatch of this notice

06/12/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: sandra.maclennan@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
101300FencingBuilding Construction Materials

Delivery Locations

Delivery Locations
IDDescription
150Glasgow & Strathclyde

Document Family

Hide related notices
AUG329624: The Hire of Fencing & Accessories
Publication Date: 29/08/2018
Deadline: 28/09/2018
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Authority name: Glasgow City Council
DEC339103: The Hire of Fencing & Accessories
Publication Date: 06/12/2018
Notice Type: 03 Contract Award Notice (below OJEU threshold) or call off from a framework (any value)
Authority name: Glasgow City Council

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