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Notice Details

Title: EC 2018 Media Operations Agency
Published by: Glasgow City Council
Publication Date: 13/12/2017
Deadline Date: 17/01/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: No
Has ESPD: No
Abstract: Glasgow 2018 European Championships has a requirement to appoint a Media Operations Agency to provide support for the 2018 European Championships Media Operation team.
CPV: 79600000, 79600000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412879587

E-mail: sandra.maclennan@glasgow.gov.uk

Fax: +44 1412879399

NUTS: UKM82

Internet address(es)

Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publictendersscotland.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publictendersscotland.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

EC 2018 Media Operations Agency

Reference number: GCC004503CPU

II.1.2) Main CPV code

79600000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Glasgow 2018 European Championships has a requirement to appoint a Media Operations Agency to provide support for the 2018 European Championships Media Operation team.

II.1.5) Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

79600000

II.2.3) Place of performance

NUTS code:

UKM82

UKM75

UKM77

II.2.4) Description of the procurement

Glasgow 2018 European Championships has a requirement to appoint a media operations agency who will support the media operation team in delivering a successful media operation at the Glasgow 2018 European Championships.

The appointed supplier will appoint various media staff including photo consultants and news service reporters.

II.2.5) Award criteria

Criteria below:

Quality criterion: Fair Work Practices / Weighting: 5

Quality criterion: Contract Management / Weighting: 10

Quality criterion: Risks / Weighting: 10

Quality criterion: Local Recruitment / Weighting: 15

Quality criterion: Project Management / Weighting: 20

Price / Weighting:  40

II.2.6) Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 8

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.12) Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-

There is a minimum financial requirement that affects Minimum Turnover, Trading Performance and Balance Sheet Strength.

Trading Performance Ratio. An overall positive outcome on pre tax profits over a 3 year period. Exceptional items can be excluded in the ratio Pre-Tax Profit/Turnover.

Balance Sheet strength.

Net worth of the organisation must be positive.

Intangibles can be included for purposes of the Total Assets figure.

The above would be expressed in the ratio Total Assets/Total Liabilities

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent Company satisfies the financial requirements stipulated above. The lead Party in a Joint Venture or Consortium must comply with minimum financial requirements.


Minimum level(s) of standards required:

Bidders will be required to have a minimum "general" turnover of GBP 500k.

Insurances:

The organisation/consultant shall take out and maintain throughout the period of their services Employer's Liability insurance to the value of at least TEN MILLION

(GBP 10,000,000) in respect of any one claim and unlimited in the period.

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at

least FIVE MILLION(GBP 5,000,000) POUNDS STERLING in respect of any one claim and unlimited in the period.

The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of the event, Professional Indemnity insurance to the value of a minimum FIVE MILLION (GBP 5,000,000) POUNDS STERLING in respect of any one claim and in the aggregate.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent body for other EU member states by the council and any organisation shall not sub-let or sub-contract any part of the commission unless

the sub-contractor is similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead organisation to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to the ESPDS

that the specified insurance will be obtained.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Please provide two relevant examples that demonstrate your organisation has the relevant expertise in recruiting personnel listed in the Scope of Works. Your examples must be within the last five years and should incorporate sporting events

Each example shall be worth 50%.


Minimum level(s) of standards required:

Bidders must score a minimum threshold of 60% out of the available 100% for the Technical and Professional ability question.

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 17/01/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 17/01/2018

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2; applicants must hold the certificates for Quality Control, Health & Safety

and Environmental Management Standards or comply with all the questions noted in ESPD Section 4D. Please refer to the 'ESPD

Statements Document uploaded to the buyers attachment area on PCS-T.

Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications

of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI

certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this

information).

Tenderers Amendments — Applicants must enter any clause, condition, amendment to specification or any other qualification he may wish

to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate that is contained within the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's

satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its sub-contractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Non Collusion — Applicants will be required to complete the Non Collusion certificate contained in the buyers attachments area within the PCS Tender portal.

Insurance Mandate - All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the

award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed and returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period.

Terms and Conditions are located within the buyers attachments area within the PCS Tender portal. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9593. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

A sub-contract clause has been included in this contract. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows: The Community Benefits Menu provides examples of the types of Community Benefits sought through delivery of this council contract.

Please review this document when considering any potential Voluntary Non-Evaluated Community Benefits you may wish to offer as part

of your contract submission. The Community Benefits Menu can be located in the attachments section of PCS-T.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9593. For more information see http//www.publictendersscotland.gov.uk

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 9593. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:520144)

VI.4) Procedures for review

VI.4.1) Review body

Glasgow City Council

Chief Executives Department, City Chambers

Glasgow

G2 1DU

UK

Telephone: +44 1412879587

E-mail: sandra.maclennan@glasgow.gov.uk

Fax: +44 1412879399

Internet address(es)

URL: www.glasgow.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means he period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

VI.5) Date of dispatch of this notice

11/12/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: sandra.maclennan@glasgow.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
191010Advertising - Promotional and RecruitmentFacilities and Management Services
680Glasgow 2018 European ChampionshipsSpecial Projects/Events

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians
150Glasgow & Strathclyde
140Tayside, Central & Fife

Document Family

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