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Notice Details

Title: Provision of 2018 Refit Services MV Varagen
Published by: Orkney Islands Council (Harbour Authority)
Publication Date: 07/12/2017
Deadline Date: 05/01/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: Yes
Abstract: 2018 Vessel Refit of MV Varagen with work to commence on Monday 19 February 2018 with completion by Friday 3 March 2018
CPV: 50241100, 50241100, 34512700, 34512000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

Orkney Islands Council (Harbour Authority)

Council Offices, School Place

Kirkwall

KW15 1NY

UK

Contact person: Denise Link

Telephone: +44 1856873535

E-mail: Denise.link@orkney.gov.uk

NUTS: UKM65

Internet address(es)

Main address: http://www.orkneyharbours.com

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11522

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

http://www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

http://www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Other: Harbour Authority

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of 2018 Refit Services MV Varagen

Reference number: OIC/PROC/0699

II.1.2) Main CPV code

50241100

 

II.1.3) Type of contract

Services

II.1.4) Short description

2018 Vessel Refit of MV Varagen with work to commence on Monday 19 February 2018 with completion by Friday 3 March 2018

II.1.5) Estimated total value

Value excluding VAT: 130 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

50241100

34512700

34512000

II.2.3) Place of performance

NUTS code:

UKM65

II.2.4) Description of the procurement

2018 Vessel Refit Services for MV Varagen to commence on Monday 19 February 2018 with completion by Friday 3 March 2018.

II.2.5) Award criteria

Criteria below:

Quality criterion: Service Delivery / Weighting: 10

Quality criterion: Project Management, Timescales and Specific Expertise / Weighting: 5

Quality criterion: Facilities / Weighting: 35

Price / Weighting:  50

II.2.6) Estimated value

Value excluding VAT: 130 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 1

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders are required to be enrolled in the relevant professional or trade registers within the Country in which they are established.

For the UK - Registrar of Companies

III.1.2) Economic and financial standing

List and brief description of selection criteria:

As detailed in the Appendix A To The Contract Notice for the 2018 Vessel Refit Services - MV Varagen : Reference OIC/PROC/0699


Minimum level(s) of standards required:

4B1.1 - Bidders should provide their general yearly turnover for the most recent two years (as per their audited accounts).

4B.2.1 - Bidders should provide their "specific" yearly turnover in the business area(s) covered by the contract for the most recent two years (as per their audited accounts).

4B.3 - Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up / started trading.

4B.4 - Bidders will be required to state the values for the following financial ratios for the most recent two years and it is a minimum requirement that the ratios are within the acceptable range :

Liquidity Ration of the Company (current assets divided by current liabilities - found on Balance Sheet)

The acceptable range for this ratio is 1:2 or more

Ratio value (Year........):

Ratio value (Year........):

Net Profit Margin of the Company (net profits divided by revenue x 100)

The acceptable range for this ratio is :>0 (i.e. Positive)

Ratio value (Year........):

Ratio value (Year........):

Annualised Contract value to Turnover (Annualised Contract value : Contract Value divided by Contract Duration as per Contract Notice)

The acceptable range for this ratio is 1:2 or more

Annualised Contract value:

Ratio value (Year........):

Ratio value (Year........):

4B.5.1 - It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below :

Employer's (Compulsory) Liability Insurance = 5 Million GDP

Public Liability Insurance = 5 Million GDP

4B.6 -Bidders shall include copies of the audited accounts for the most recent two years and, where appropriate, shall provide additional supporting information including eg. details of any significant differences since the last set of audited accounts.

The following additional supporting information can also be provided in respect of your organisation :

i. A statement of your turnover, profit and loss account and cashflow for the most recent year of trading; and / or

ii. A statement of your cashflow forecast for the current year and a bank letter outlining the current cash and credit position; and / or

iii. An alternative means of demonstrating financial status.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

As detailed in the Appendix A To The Contract Notice For The 2018 Vessel Refit Services - MV Varagen : Reference OIC/PROC/0699


Minimum level(s) of standards required:

Bidders should refer to the Appendix A To The Contract Notice For The 2018 Vessel Refit Services for the MV Varagen.

Bidders should answer the following questions in section 4C of the ESPD which shall be scored in accordance with the weighting and scoring mechanism set out.

Question 4C.1.2 weighting 10%

Question 4C.2 weighting 20%

Question 4C.7 weighting 20%

Question 4C.8.1 weighting 10%

Question 4C.8.2 weighting 10%

Question 4C.9 weighting 20%

Question 4C.10 weighting 10%

Questions 4C.1.2, Question 4C.2, Question 4C.7, Question 4C.8.1, Question 4C.8.2, Question 4C.9 and Question 4C.10 shall be marked 0-4 in accordance with the following markings scheme:

Score = 0 Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

Score = 1 Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient detail or explanation to demonstrate how the requirement will be fulfilled.

Score = 2 Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

Score = 3 Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

Score = 4 Excellent - Response is completely relevant and excellent overall. The response is comprehensive,unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 05/01/2018

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 05/01/2018

Local time: 15:00

Place:

Orkney Islands Council, Council Officer, Kirkwall, Orkney

Information about authorised persons and opening procedure:

Tenders opened by 1 Elected Member and 2 Officers in attendance.

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

December 2018

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders will not be considered by the Council.

An economic operator that suffers, or risks suffering loss or damage atttributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Tenderers should complete the ESPD (Scotland) contained within the Invitation to Tender documentationreferring to "Appendix A To The Contract Notice for the 2018 Vessel Refit Service - MV Varagen : Reference OIC/PROC/0699"

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=522056.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:522056)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=522056

VI.4) Procedures for review

VI.4.1) Review body

Orkney Islands Council (Harbour Authority)

Council Offices, School Place

Kirkwall

KW15 1NY

UK

Telephone: +44 1856873535

Internet address(es)

URL: http://www.orkneyharbours.com

VI.5) Date of dispatch of this notice

07/12/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
11/12/2017 12:14REPLACED FILE: 001 - ITT - 2018 Vessel Refit Services - MV Varagen Final PCS

001 - ITT - 2018 Vessel Refit Services - MV Varagen
Main Contact: Denise.link@orkney.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
361300Passenger TransportTransport
361200Transport MaintenanceTransport
361400Transport Repair Transport
369999other TransportTransport

Delivery Locations

Delivery Locations
IDDescription
130Aberdeen & North-East
160Edinburgh & Lothians
150Glasgow & Strathclyde
120Highlands and Islands
140Tayside, Central & Fife

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
07/12/2017003 - Appendix A To The Contract Notice For The 2018 Vessel Re-Fit MV Varagen003 - Appendix A To The Contract Notice For The 2018 Vessel Re-Fit MV Varagen119.00 KB5
07/12/2017002 - Appendix 1 - ESPD (Scotland) - MV Varagen002 - Appendix 1 - ESPD (Scotland) - MV Varagen143.64 KB6
11/12/2017001 - ITT - 2018 Vessel Refit Services - MV Varagen Final PCS001 - ITT - 2018 Vessel Refit Services - MV Varagen539.99 KB3

Replaced Documents

CreatedNameDescriptionSize
07/12/2017001 - ITT - 2018 Vessel Refit Services - MV Varagen Final PCS001 - ITT - 2018 Vessel Refit Services - MV Varagen540.14 KB

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