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Notice Details

Title: Cafe and Catering Services
Published by: VisitScotland
Publication Date: 06/12/2017
Deadline Date: 12/01/2018
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold or call offs of any value)
Has Documents: Yes
Has ESPD: No
Abstract: VisitScotland is seeking to appoint a suitable contractor for the provision of Cafe and Catering Services which includes the ongoing operation of a café service and meeting room catering based at Ocean Point One, 94 Ocean Drive, Edinburgh EH6 6JH.
CPV: 55500000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

VisitScotland

Ocean Point One, 94 Ocean Drive

Edinburgh

EH6 6JH

UK

Telephone: +44 1314722222

E-mail: rory.hewitt@visitscotland.com

NUTS: UKM75

Internet address(es)

Main address: http://www.visitscotland.org

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00118

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Other: Tourism

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cafe and Catering Services

Reference number: VSEH17032

II.1.2) Main CPV code

55500000

 

II.1.3) Type of contract

Services

II.1.4) Short description

VisitScotland is seeking to appoint a suitable contractor for the provision of Cafe and Catering Services which includes the ongoing operation of a café service and meeting room catering based at Ocean Point One, 94 Ocean Drive, Edinburgh EH6 6JH.

II.1.5) Estimated total value

Value excluding VAT: 156 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKM75


Main site or place of performance:

Ocean Point One, 94 Ocean Drive, Edinburgh, EH6 6JH

II.2.4) Description of the procurement

A full description of the service requirements has been attached to this notice in the form of the following documents:

VSEH17032 ITT for Catering Services

Schedule 1 - Statement of Requirement

Schedule 2 - ESPD (Scotland)

Schedule 3 - Pricing and Invoicing Schedule

Schedule 4 - Form of Contract

Appendix A - Menu and Tariff

Appendix B - Meeting Room Catering Options

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 156 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

The contract will be awarded for a period of 12 months with an option to extend by a further two 12 month periods each at the discretion of the purchaser.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 10/01/2018

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.7) Conditions for opening of tenders

Date: 10/01/2018

Local time: 10:30

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

10-34 months post award and dependent on whether the extension period is utilised.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=521940.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:521940)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=521940

VI.4) Procedures for review

VI.4.1) Review body

VisitScotland

Ocean Point One, 94 Ocean Drive

Edinburgh

EH6 6JH

UK

Telephone: +44 1314722222

Internet address(es)

URL: http://www.visitscotland.org

VI.5) Date of dispatch of this notice

06/12/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
DateDetails
15/12/2017 11:58ADDED FILE: Sales Information

Appendix C - Sales Information 2015-2017
18/12/2017 12:39ADDED FILE: Site Visit Details

Appendix D - Site Visit Details
05/01/2018 12:43ADDED FILE: TUPE Information

Appendix E - TUPE Information
08/01/2018 16:07Notice date(s) changed

The Deadline date was changed from 10/01/2018 10:00 to 12/01/2018 12:00.

Due to a delay in responses to Site Visit Questions. Any tenderers who have already submitted a proposal may re-submit should answers have a bearing on their submission. Site visit questions and answers to follow.
08/01/2018 17:07ADDED FILE: Site Visit - Questions and Answers Clarification Note

Clarification Note 1
Main Contact: rory.hewitt@visitscotland.com
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
111410Services - CafeteriaCatering
111400Services - CateringCatering

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
06/12/2017 VSEH17032 ITT for Catering Services - Ocean Point Invitation to Tender105.35 KB44
06/12/2017 Schedule 1 - Statement of Requirement Schedule 1 - Statement of Requirement94.57 KB45
06/12/2017 Schedule 3 - Pricing and Invoicing Schedule Schedule 3 - Pricing and Invoicing Schedule112.00 KB37
06/12/2017 Schedule 4 - Form of Contract Schedule 4 - Form of Contract340.00 KB29
06/12/2017 Appendix A - Menu and Tariff Appendix A - Menu and Tariff15.94 KB39
06/12/2017 Appendix B - Meeting Room Catering Options Appendix B - Meeting Room Catering Options30.50 KB36
06/12/2017 Schedule 2 - ESPD (Scotland) Schedule 2 - ESPD (Scotland)108.75 KB37
15/12/2017 Appendix C - Sales Information 2015-2017 Appendix C - Sales Information 2015-201717.93 KB28
18/12/2017 Appendix D - Site Visit Details Appendix D - Site Visit Details19.75 KB24
05/01/2018 Appendix E - TUPE Information Appendix E - TUPE Information30.50 KB12
08/01/2018 Clarification Notice No 1 Clarification Note 140.20 KB5

Replaced Documents

There are no previous versions of these documents

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