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Notice Details

Title: Grounds Maintenance Service 2018 - 2021
Published by: Scottish Borders Housing Association
Publication Date: 28/08/2017
Deadline Date: 29/09/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice
Has Documents: Yes
Abstract: 3 year contract for provision of grounds maintenance services to common areas and streetscapes of approximately 5,500 properties owned by Scottish Borders Housing Association.
CPV: 77314000, 77314000.

Contract notice

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

Scottish Borders Housing Association

South Bridge House, Whinfield Road

Selkirk

TD7 5DT

UK

Contact person: John Gray

Telephone: +44 1750724444

E-mail: jgray@sbha.org.uk

Fax: +44 1750724445

NUTS: UKM91

Internet address(es)

Main address: http://www.sbha.org.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11442

I.3) Communication

Access to the procurement documents is restricted. Further information can be obtained at:

www.publiccontractsscotland.gov.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

www.publiccontractsscotland.gov.uk


I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Grounds Maintenance Service 2018 - 2021

II.1.2) Main CPV code

77314000

 

II.1.3) Type of contract

Services

II.1.4) Short description

3 year contract for provision of grounds maintenance services to common areas and streetscapes of approximately 5,500 properties owned by Scottish Borders Housing Association.

II.1.5) Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

77314000

II.2.3) Place of performance

NUTS code:

UKM91


Main site or place of performance:

Scottish Borders area.

II.2.4) Description of the procurement

Restricted (2 stage) procurement with bidders required to complete ESPD Scotland for consideration to be invited to tender.

II.2.5) Award criteria

Criteria below:

Quality criterion: Quality / Weighting: 40

Price / Weighting:  60

II.2.6) Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Extensions of two periods of 12 months subject to requirement and satisfactory performance and agreement of price.

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

Scoring of responses of ESPD documents

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to provide a minimum of 3 examples of contracts of similar size and nature carried out by the bidder in the last three years and demonstrate that they have the relevant experience and expertise to deliver the contract for ESPD question 4C.1.2.

III.1.2) Economic and financial standing

List and brief description of selection criteria:

Bidders will be required to have a minimum yearly specific turnover of 100,000 GBP for the last 3 years for ESPD question 4B.2.1

The contracting authority may ask for audited accounts from the bidder but these should not be submitted with the ESPD Scotland response.

Bidders will be required to have minimum Dun and Bradstreet credit rating of 2D or equivalent.


Minimum level(s) of standards required:

It is a requirement of the contract that bidders hold, or can commit to obtaining prior to the award of subsequent contract, the types and levels of insurance indicated below:

Employer's liability: 5 000 000 GBP

Public liability: 5 000 000 GBP

III.1.3) Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide a minimum of three examples of contracts of a similar size and nature carried out in the last three years that demonstrate that they have the relevant experience to deliver the contract for ESPD question 4C.1.2.


Minimum level(s) of standards required:

Bidders must be registered with the following trade bodies:

CHAS

British Association of Landscape Industries

Bidders must demonstrate suitable arrangements and appropriate staff to provide the following:

Acceptable of levels of quality control, health and safety management, and environmental management

The above for ESPD questions 4C.2, 4C.6, 4C.6.1 and 4C.7.

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 29/09/2017

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/10/2017

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 02/02/2018

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and to obtain any additional information please visit the Public Contracts Scotland website (www.publiccontractsscotland.gov.uk)

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=509442.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:509442)

Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=509442

VI.4) Procedures for review

VI.4.1) Review body

Scottish Borders Housing Association

South Bridge House, Whinfield Road

Selkirk

TD7 5DT

UK

Telephone: +44 1750724444

Fax: +44 1750724445

Internet address(es)

URL: http://www.sbha.org.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

14 days from receipt of written application.

VI.4.4) Service from which information about the review procedure may be obtained

Scottish Borders Housing Association

South Bridge House, Whinfield Road

Selkirk

TD7 5DT

UK

VI.5) Date of dispatch of this notice

25/08/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: jgray@sbha.org.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
391111Open Spaces - MaintenanceWorks - Construction, Repair and Maintenance

Delivery Locations

Delivery Locations
IDDescription
170Scotland South

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

CreatedNameDescriptionSizeDownloads
28/08/2017SBHA_ESPD_GROUNDS 250817Grounds Maintenance ESPD114.31 KB28
28/08/2017SBHA_ESPD_GROUNDS 250817SBHA Grounds Maintenance Services 2018 - 2021114.31 KB31

Replaced Documents

There are no previous versions of these documents

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