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Notice Details

Title: Provision of Family Support Workers
Published by: West Lothian Council
Publication Date: 25/08/2017
Deadline Date: 08/09/2017
Deadline Time: 12:00
Notice Type: 02 Contract Notice (below OJEU threshold)
Has Documents: No
Abstract: West Lothian Council seek a service provider to supply four Family Support Workers to assist with Pupil Equity Funding initiatives. The provider will have responsibility for the recruitment, line management and training of the Family Support Workers.
The model will help schools to build strong links with families who cannot be reached by existing parent participation methods. Through improving communication and relationships with families at home this should in turn improve experiences within the school.
The Family Support Workers will be based at a school within West Lothian and will work alongside Head Teachers to create individualised support plans.
The contract will be for a one year period with the possibility of extending for a further 12 months.
CPV: 85300000, 85310000.

Contract Notice (below OJEU threshold)

Section I: Contracting authority

I.1) Name and addresses

West Lothian Council

West Lothian Civic Centre, Howden South Road

Livingston

EH54 6FF

UK

Contact person: Tom Henderson

Telephone: +44 1506281814

E-mail: tom.henderson@westlothian.gov.uk

Fax: +44 1506281325

NUTS: UKM78

Internet address(es)

Main address: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Provision of Family Support Workers

Reference number: CC8250

II.1.2) Main CPV code

85300000

 

II.1.3) Type of contract

Services

II.1.4) Short description

West Lothian Council seek a service provider to supply four Family Support Workers to assist with Pupil Equity Funding initiatives. The provider will have responsibility for the recruitment, line management and training of the Family Support Workers.

The model will help schools to build strong links with families who cannot be reached by existing parent participation methods. Through improving communication and relationships with families at home this should in turn improve experiences within the school.

The Family Support Workers will be based at a school within West Lothian and will work alongside Head Teachers to create individualised support plans.

The contract will be for a one year period with the possibility of extending for a further 12 months.

II.1.5) Estimated total value

Value excluding VAT: 296 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

85310000

II.2.3) Place of performance

NUTS code:

UKM78


Main site or place of performance:

West Lothian

II.2.4) Description of the procurement

West Lothian Council are seeking a service provider to supply four Family Support Workers to assist with Pupil Equity Funding initiatives. The pupils concerned could range in ages from early years to late secondary. The service provider will be responsible for the recruitment, line management and training of the Family Support Workers.

This model is to help schools to build strong links with families who cannot be reached by existing parent participation methods. Through improving communication and relationships with families at home this should in turn improve experiences within the school.

The Family Support Workers will be based at a school within West Lothian and will work alongside Head Teachers to create individualised support plans. These plans should detail outcomes which this service should help achieve.

II.2.5) Award criteria

Criteria below:

Quality criterion: Recruitment Processes / Weighting: 9

Quality criterion: Management and Support / Weighting: 9

Quality criterion: Training / Weighting: 9

Quality criterion: Measurement of Support Initiatives / Weighting: 9

Quality criterion: Relationships with Children and Families / Weighting: 9

Quality criterion: Workforce Matters / Weighting: 5

Price / Weighting:  50

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: Yes

Description of renewals:

The Authority will be able to extend the contract for a period of up to 12 months.

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

It is essential that all staff have been subject to Enhanced Disclosure checks.

Where the provider is presented as a charity they must be able to evidence their charitable status and registration with the Scottish Charity Regulator (OSCR).

This requirement includes organisations which are registered as charities in other legal jurisdictions e.g England and Wales unless evidence is provided which indicates they are regarded by OSCOR as being exceptional under the Charities and Trustees Involvement (Scotland) Act 2005.

III.1.2) Economic and financial standing

Minimum level(s) of standards required:

ESPD Q 4 B.5

Minimum Insurance required is:

Employers Liability GBP 10,000,000 (Ten Million Pounds)

Public liability GBP 10,000,000 (Ten Million Pounds)

Professional indemnity GBP 2,000,000 (Two Million Pounds)

Re ESPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 35 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 35- (minus) will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 35, the tenderer may be required to submit their last three years accounts.

In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3 year period.

It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 35) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status.

In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee.

Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.

III.1.3) Technical and professional ability

List and brief description of selection criteria:

ESPD 4C.1.2

Bidders are required to provide specific examples of carrying out comparable services performed during the last three years.

Bidders are also required to provide point of contact details at stated respective organisations.

Please note that West Lothian Council reserve the right to request references without notifying yourself.


III.2) Conditions related to the contract

III.2.1) Information about a particular profession

III.2.2) Contract performance conditions

It is a requirement of the Invitation to Tender that service providers are able to comply with all aspects of the Service Specification.

Service Providers must confirm that they are able to do so within the Invitation to Tender.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 08/09/2017

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 08/09/2017

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

The budget for this project is GBP 148,000.

Bidders will be required to submit a price to deliver the service in the Commercial Envelope. Payment will be quarterly in arrears.

With reference to ESPD question Q2B; complete information for all company directors, using home address.

CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except

insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the Authority will similarly be treated in confidence except:

(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.

The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.

(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;

(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.

Additional Information within the Invitation to Tender for Quality Management and Health and Safety requirements can be found at the following link : https://www.westlothian.gov.uk/article/11428/Changes-to-Public-Procurement-Rules

The HSE website will be checked for breaches. Should West Lothian Council's Health and Safety team not be satisfied with the outcome your tender will be rejected.

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

For further information regarding regulated procurements of OJEU threshold and above, please refer to Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015.

Police Scotland will be consulted with regards to Serious and Organised Crime checks. Any links to this type of activity may cause your tender to be rejected.

West Lothian Council are committed to maximising Community Benefits from its procurement activities. Bidders should note that whilst Community Benefits proposals will not form part of the award criteria and will not be evaluated, if bidders offer community benefits and are successful these benefits shall be built into the contract award.

For further procurement information please refer to the following link : http://www.westlothian.gov.uk/article/2023/Doing-Business-With-The-Council.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8803. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:507376)

VI.4) Procedures for review

VI.4.1) Review body

West Lothian Council

West Lothian Civic Centre, Howden South Road

Livingston

EH54 6FF

UK

Telephone: +44 1506281814

Fax: +44 1506281325

Internet address(es)

URL: http://www.westlothian.gov.uk/article/2468/Contract-Opportunities

VI.5) Date of dispatch of this notice

25/08/2017


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: tom.henderson@westlothian.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
321100Childrens ServicesSocial Community Care Supplies and Services 

Delivery Locations

Delivery Locations
IDDescription
160Edinburgh & Lothians

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